Job Opportunities at Oza Holdings

Purpose of the role:

• To provide a professional and welcoming front desk experience while delivering efficient administrative support across office operations. The role ensures smooth communication, meeting coordination, and compliance with company standards, contributing to a well-organized and fast-paced environment.

Key Responsibilities:
Front Desk & Customer Service

• Welcoming visitors, clients, and contractors professionally.
• Managing the visitor register and issuing access cards/passes.
• Answering and directing incoming calls and emails promptly.
• Handling general enquiries and escalating where required.
• Maintaining a clean, organized reception area.

Office Administration

• Managing correspondence (emails, letters, couriers, internal memos).
• Filing, scanning, photocopying, and document control.
• Assisting with drafting and formatting documents.
• Managing stationery levels and placing orders when required.
• Coordinating office maintenance requests (cleaning, plumbing, IT, etc.).
• Assisting with the preparation of meeting packs and reports.

Meeting & Boardroom Management

• Scheduling meetings and maintaining calendars.
• Booking and preparing boardrooms (equipment, refreshments, setup).
• Managing meeting minutes when required.

HR & Compliance Support (Basic)

• Assisting with Health & Safety documentation distribution.

Financial & Procurement Administration

• Managing petty cash and reconciling slips.
• Assisting with purchase orders and supplier documentation.
• Obtaining quotes and preparing requisitions for approval.
• Assisting with invoice processing and follow-ups.

Facilities & Security Coordination

• Liaising with building management, security, and service providers.
• Logging maintenance tickets for office equipment or building issues.
• Assisting staff with parking queries and deliveries.

Events & Staff Support

• Assisting in coordinating small staff events or meetings.
• Managing office refreshments, milk orders, kitchen supplies, etc.
• Supporting departments with administrative tasks as needed.

General Professional Conduct

• Always maintaining confidentiality.
• Ensuring high standards of customer service and communication.
• Upholding company policies and procedures.

Minimum Requirements:

• Grade 12 essential
• 1 – 2 years of experience in a receptionist or administrative role.
• Experience in customer service and handling calls/emails professionally.

Skills and Competencies:

• Computer literacy: MS Office (Word, Excel, Outlook).
• Excellent communication skills (Verbal and written).
• Ability to manage calendars, meeting bookings, and boardrooms.
• Basic financial administration (petty cash, invoices).

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Purpose of the role:

• To grow CEMZA’s client base by generating leads, converting prospects, and consistently achieving sales targets. The role focuses on building strong relationships, negotiating contracts, and promoting products and services while ensuring compliance with company policies and quality standards.

Key Responsibilities:

• Generating leads, turning prospects into clients
• Meeting or exceeding sales goals
• Negotiating all contracts with prospective clients.
• Helping determine pricing schedules for quotes
• Preparing weekly and monthly reports.
• Giving sales presentations to a range of prospective clients.
• Coordinating sales efforts with marketing programs.
• Understanding and promoting company programs.
• Obtaining deposits and balance of payment from clients.
• Preparing and submitting sales contracts for orders.
• Visiting clients and potential clients to evaluate needs or promote products and services.
• Maintaining client records.
• Answering client questions about credit terms, products, prices, and availability.
• Housekeeping
• Perform any other related duties in the interest of CEMZA as instructed.
• Work according to Integrated (Environmental and Quality) Management System requirements.
• Work according to Instructions / Procedures as pertaining to his/her operation function as assigned and abide by all legal (laws/by-laws) requirements / Company Policies and Practices

Minimum Requirements:

• Marketing/Sales Qualification
• Minimum 5 years in a sales environment
• Manufacturing experience
• Customer service oriented

Skills and Competencies:

• Communicate Effectively
• Drive Innovation
• Working in a team
• Excellent communication skills.
• Computer skills (Word, Excel, PowerPoint)
• SAP (Advantage)