Job Opportunities at Wood

Overview / Responsibilities

• Wood is currently recruiting for a Contracts Engineer with experience in the Oil & Gas, Petrochemical or similar sector of the industry to provide support to our Client in the execution of projects based in our Secunda office.

Job Objective:

• Carry out all Home Office and Field Contract Engineering/Administration requirements as delegated for the project and construction contracts to which he/she is appointed in accordance with applicable company and project requirements, systems, procedures, budgets and schedules.
• Preparation and control of tender/contract documents including commercial and contractual control of construction and service contracts including general administration and close-out activities and the return of all relevant records to home office for archiving on designated projects.
• Actively promote effective communication and relations with all other interfacing departments, disciplines and contractors in carrying out the assigned duties

Key Accountabilities & Responsibilities:

Pre-Contract (Tender stage)

• Participate in project contracting strategy, drafting bidders lists for approval.
• Prepare evaluation criteria, contracting schedule, Corporate Contract Execution Procedures.
• Prepare tender documents and co-ordinate planning and quantity surveying inputs.
• Submit tender document for approval before tender is issued to market.
• Assist if required in the preparation of Bills of Quantities and other pricing schedules.
• Reconciliation of tenders received and evaluation thereof.
• Participate in pre-tender and/or tender evaluation meetings. Comprehensive commercial evaluation of tenders reviewed for inclusion in tender report.
• Distribute relevant parts of tenders and expedite comments from other disciplines. Co-ordinate the commercial/technical evaluations, preparation tender report and bid summary for management approval.
• Prepare contract documents for approval and distribution.

Contract award/manage

• Advise project team of contract award, distribution of relevant parts to construction Supervisors.
• Inform doc control of placement of contract.
• Ensure that all contract documentation has been issued.
• Manage contract administration and all necessary documentation as required.
• Review analyse and process monthly interim progress certificates.
• Attend all regular site meetings with contractors and issue contract and risk registers weekly.
• Review, adjudicate and analyse claims and back charges and expedite settlement when so required.
• Prepare and execute amendments to contracts, as necessary.
• Ensure that contractors bonds and insurances are in force.
• Prepare monthly and other commercial reports when so required.
• Operate within the requirements of the project schedule and budgets.

Skills / Qualifications

Qualifications:

• Pre-award and Contract tender experience
• Experience gained from onsite construction projects.

Desirable

• Relevant NEC courses

Knowledge, skills and experience:

• Contract tender and management experience
• NEC 3 experience essential

Desirable

• Experience gained from execution of projects in the Oil & Gas, Petrochemical or similar sector of the industry and understanding key drivers for delivery of successful project execution.

Personal attributes:

• Effective conflict resolution skills
• Excellent organisational skills
• Excellent communication skills
• Committed networking ability.

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Overview / Responsibilities

• Wood is currently recruiting for a Project Controls Administrator with experience in the Oil & Gas, Petrochemical or similar sector of the industry. 

 Job Objective:

• Understand the role of the project controls and document control departments, and how these integrate within, and support the greater organization.
• Work within the framework of the various procedures and processes governing the project controls and document controls functions.
• Perform various administrative and clerical duties on a periodic and ad hoc basis to ensure the smooth and effective functioning of the project controls and document controls department.
• Assist with and maintain various department registers.
• Highlight and assist with department reporting efficiency improvements and related matters.
• Assist with development, improvement and engancement of various department templates.
• Interface with other departments as and when necessary with regards to clerical duties.

Key Responsibilities:

• Arrange project reviews for Progress Monthly Reports and quarterly Contract Profit Reports ensuring reviews are completed in time to support submission dates and deadlines.
• Attend reviews when requested and take notes of meeting and distribute to attendees and copied parties.
• Uploading and downloading of documents, reports, processes, procedures and so forth as may be requested form time to time.
• Arrange depart meetings and functions, including booking of venues and making other arrangements as may be necessary.
• Assisting with proposals and projects planning set up activities such as Bulk Load Databases, CMS Activity Sheet creation.
• Assist with the update of Master Document Registers.
• Make travel arrangements including booking of flights, accommodation, vehicle rental, booking of medicals, inductions and related items through the authorised corporate Wood systems and personnel,
• Assist with onboarding of new employees with such activities as hardware requests, software requests and account access through the Wood IT ServiceNow system.

Assisting with administrative activities such as;

• Requesting and expediting costing data from Finance,
• Assistance with prepration of invoices, including expediting of signatures and submission to Clients.
• Expediting of progress reports and updates from Wood staff.
• Requesting and expediting of general reporting information as may be required from time time, including updating of periodic reports.
• Assist others (outside of project controls and document controls) with provision of procedures, processes, templates and so forth as required.
• Completion of other adminstrative and clerical task as may be assigned from time to time by the Manager Project Controls, and Discipline Chief, Principle and Leads.

Skills / Qualifications

Qualifications:

• Course or diploma in Office Administration.

Desirable

• Bachelor of Business Adminstration

Knowledge, skills and experience:

• Minimum 2 years working experience in an office environment in a technical field or discipline.
• Competent/proficient user of MS Office.

Desirable

• Advanced user of MS Office, (including MS Access

Personal attributes:

• Good organisational and communication skills.
• Methodical and structured approach to task.
• Work well within a team environment.

Relationship and networking ability.