Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.
Our Value proposition:
The true value p...
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Minimum Requirements:
- A relevant tertiary qualification in Finance, Accounting, or a related field
- Strong numerical and analytical skills
- Proficiency in Microsoft Excel and financial systems
- Excellent attention to detail and organisational skills
- Good communication and interpersonal abilities
- Ability to work independently and meet deadlines
Key Responsibilities:
- Assist with daily financial transactions and reconciliations
- Maintain accurate financial records and documentation
- Support the preparation of financial reports and statements
- Process invoices, payments, and expense claims
- Assist with budgeting and forecasting activities
- Ensure compliance with financial policies and procedures
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Requirements:
- Matric
- Diploma / Degree in clearing and forwarding, alternatively adequate industry work experience
- Industry training of export documentation required
- Three years relevant experience
Key Performance Areas:
Pre-season planning and preparations
- Mandate letters (COO/SARS)
- APE registrations
- Ensure all customers have mandate letters.
- Get all qualified clients APE registered. Save APE approvals on the network
Documentation Process:
- Documentation Instructions
- SI
- Addendums
- Cargo dues
- Mates receipt / Packing list
- SAD500
- Phyto
- COO
- Bill releases
- Draft/Final documents
- Final documents / Courier
- Maintain in-season accuracy and integrity (Logs to update on QX annually prior to season/prior to first shipment)
- Submit SI’s to shipping lines
- Submit Titan via QX to PPECB
- Submit cargo dues via Shipshape.
- Mates receipt to consignee / receivers within 2 days of ATD
- Generate commercial invoice where required to submit SAD500.
- Submit phyto applications via QX to Ecert.
- Submit online COO applications if applicable
- Cargo dues + SAD500 to be submitted to shipping lines to receive release
- Retrieve drafts (PPECB EC / Phyto / COO / Bills / SAD500) from necessary platforms. Check and approve prior to submitting to clients for approval. As per documentation instructions, check if drafts are to be sent to customers prior to submitting
- Draft documents to be checked and approved by necessary parties to courier as instructed.
- Courier / Electronic Release / Delivery no later than 5 days prior to ETA
Cost management
- Documentation job card - copies and invoice copies
- In event additional costs being incurred, incident log to be completed indicating type of cost and accountable party from which such cost should be recovered.
- Minimize extraordinary costs payable by Forwarding Division
- Ensure correct number of documents are ticked/indicated in QX to enable correct recovery of costs from clients
- Enable Finance and Cost Accounting to process costs correctly.
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EXPERIENCE AND QUALIFICATION:
- Minimum 2 – 4 years’ experience in a similar role within the transport industry
- Relevant qualification (degree or diploma)
- Experience in the agricultural industry will be beneficial
RESPONSIBILITIES:
- Building and maintaining relationships with new and existing clients, including regular visits.
- Negotiating new contracts.
- Negotiate transport rates with clients and transporters.
- Manage volumes allocated to the company.
- Understand the running cost of a vehicle to determine CPK’s.
- Analyse commodity trends and adapt to market fluctuations.
- Keep track of the daily and monthly budgets.
- Adding new clients and transporters to existing book.
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Duties continued:
- Coordinate billing and inventory control for all assigned loads
- Maintain contact with assigned customer accounts
- Data entry and management of all assigned customer orders, loads, and customer correspondence
- Manage assigned customer problems with load queries
- Maintain current and up to date daily invoicing and various customer/management reports
- Demonstrate regular attendance and timeliness in reporting to work, meetings and completing assignments
- Accounts receivables and problem resolution
- Sales and accounting support as assigned
- Other general administrative duties as assigned
Requirements:
- Qualification in Account / Administration and/or equivalent professional work experience in related field required
- Ability to work and interact well with others
- Strong Microsoft Office Excel skills preferred
- Ability to multi-task in a fast-paced environment
- 1+ years’ experience in a trading environment preferred, or 3+ years in a business environment
- Prior experience with accounts receivable or collections preferred
- Ability to work in a team environment
- Strong customer service commitment
- Ability to maintain confidential information
- Strong communication skills
- Excellent interpersonal skills
- Ability to work at a very detailed level
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Key Responsibilities
- Qualification - B.Com Accounting Degree
- Experience - 5 years’ experience
Debtors & Cash Management
- Oversee the full debtor function, including invoicing, returns, reconciliations, and ensuring accurate payment allocations in the accounting system (Temporary).
- Prepare and distribute monthly customer statements and follow up on overdue accounts, resolving payment discrepancies promptly.
- Prepare debtor ageing reports and assist with month-end financial close.
- Perform debtor cash flow forecasting and calculate provision for doubtful debts based on above Debtor ageing analysis . Related Journal entries after approval received
- Perform monthly reconciliation of hospitality sales transactions between the operational software to financial software (Sage Evolution).
Third-Party Billing
- Prepare monthly third-party storage and service calculations and oversee invoicing thereof.
- Oversee invoicing of sale of assets and related asset write off Journal
Assets & Balance Sheet Oversight
- Maintain and reconcile all asset registers, including depreciation and amortisation calculations and journal processing.
- Reconcile balance sheet line items and maintain supporting schedules.
- Prepare monthly inter-company invoices and prepare inter-company payment processing for approval.
Supplier Payment review
- Review weekly payment packs prior to release to the bank, ensuring accuracy and completeness
VAT, SAWIS , Inventory & Compliance
- Assist with VAT submissions and related compliance tasks.
- Support inventory valuations and reconciliation processes.
- Assist with preparation of Sales information for SAWIS submissions
- Ensure compliance with internal policies and statutory requirements
Financial Analysis & Reporting
- Prepare variance analyses on income Statement items to ensure accurate and complete processing.
- Assist with budgeting and forecasting processes and monitor actual vs. budget performance.
Audit, Month-End & Year-End Support
- Assist with audit preparation and liaise with auditors as required.
- Prepare supporting schedules for month-end and year-end reporting.
Process Improvement & Team Leadership
- Identify opportunities to streamline finance processes, improve reconciliations, and enhance internal controls.
- Provide guidance and mentoring to assistant Accountants
- Collaborate cross-functionally with operations, sales, and HR teams on finance-related queries.
- Support ad hoc analysis, projects, and reporting requests from the finance team or management.
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Education Required
- B.Com Logistics / Supply Chain Management / Relevant experience
Experience Required
- Minimum of two years’ experience as a Junior Logistics Coordinator or Stock Coordinator
- Thorough knowledge and experience of European, Russian, and Asian market allocations and operations will be advantageous
Key Performance Area:
Logistics Operations:
- Monitor packing and intakes of stock between packhouse and depot - Forcasted volumes in line with actuals
- Assist with truck offloading in port if necessary - Compliance to handling protocols
- Assist Port Quality Control if required
- Assist with Deviations if required
- Check and verify daily stock
- Generate requests and coordinate inspections and re-inspections by DAFF and other institutions as required by various protocol
- Ensure adherence of market and service provider protocol.
- Ensure that all required export documents (Phytoclean status information) have been updated, prior to export
- Make vessel bookings with Shipping Lines
- Book shipments with hauliers
- Allocate stock to vessels and communicate, arrange and monitor loading of fruit with third parties: PPECB, C&F, DAFF, Hauliers, Depots etc
- Manage reverse logistics
- Claims
Dispatches / Shipping Information in QX:
- Following up with depots for MT files when shipments loaded.
- Adjusting all MT files as per load out from LC’s
- Map all outside of system mates in QX
- Processing and linking of Mates/PO files in System for allocated clients
- Verify and confirm Dispatches
Documentation and Shipping Information:
Documentations instruction
- Documentation instruction setup (Clients)
- Documentation instruction information provided to doc’s team and confirmed in order (EU)
Shipping information
- SI submission
- Final mates communication
- Mates saved on drive
Forecast
- Weekly intake volume Forecast
- Weekly shipping line volume forecast
System maintenance:
- System code registrations
- Port & vessel codes registrations
- Receiver codes
- Agent Codes
- System code selection
Cost management
- Manage and Control operational costs
- Provide details of extra ordinary costs and deviations
- Claim management
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Education
- BComm in Finance or Supply Chain Management preferred.
- Candidates with strong industry and system knowledge may be considered without formal qualifications.
Experience Required
- At least 2 years’ experience in cost accounting, financial analysis, or a related field.
- Experience in supply chain finance or agri-export sectors is beneficial.
- Exposure to ERP systems or custom reporting tools is an advantage.
Key Skills & Competencies
- Strong understanding of cost allocation and cost control principles
- Data analysis proficiency – able to transform raw data into actionable insights.
- Advanced Excel skills, including Power Query and complex formulas.
- Working knowledge or experience with Power BI for data visualization and reporting.
- Passion for optimizing systems, automating repetitive tasks, and improving processes.
- Understanding of the end-to-end supply chain (procurement, logistics, production, and distribution), especially in the fruit export industry.
- High attention to detail and accuracy in cost tracking and reporting.
- Effective communicator – able to share insights and collaborate across departments.
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Requirements:
- Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related field.
- Strong analytical and problem-solving skills.
- Proficiency in logistics software and Microsoft Excel.
- Excellent communication and organizational skills.
- Ability to work effectively both independently and as part of a team.
- Eagerness to learn and adapt in a fast-paced environment.
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Responsibilities:
- Financial Planning support
- Formulate effective financial plan documents and/or risk management documents, in-line with the strategy as outlined by the adviser, and the customer’s needs, objectives and risk tolerance.
- All documents must meet compliance requirements and the relevant legislation, and comply with the company standard documents, policies and procedures.
- Prepare statement of advice documentation as required.
- Review customer portfolio review reports in conjunction with changes in customer circumstances and investments and general market movement, as outlined in the sales and service process. Ensure report is accurate and that investment strategy is meeting customer’s objectives. Ensure customer is kept well informed and that all necessary actions are recommended and where necessary undertaken.
- Review customers risk coverage in conjunction with changes in customer circumstances and risk management needs, product offerings available, and changes in product provider rates. Ensure customer is kept well informed and that all necessary actions are recommended and where necessary undertaken.
- Prepare statement of advice documentation as required.
- Ensure the accurate production of all customer portfolio review documentation and reports in line with the practices service model.
- Customer Service
- Team management
- Administration
- Client Relationship Management
- Gather Policy information
- Compile a summary of information
- Research product information
- Handling and solving of client enquiries
- Handling of new application and quotations
- Diary management
- Reporting of new business statistics
- Preparation of insure review appointments
- Maintaining CRM systems
Minimum requirements:
- Relevant B.Com Financial degree (Economics, Finance, Business Management, Accounting, Risk Management or Financial Planning)
- Regulatory Exam for Representatives passed (RE5)
- At least 5 year’s relevant work experience within the financial industry as Paraplanner
- Fully bilingual and Afrikaans and English
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Key Responsibilities
- Source, buy, and sell grains (e.g. maize, wheat, soybeans, sunflower) in line with market opportunities
- Monitor local and international commodity markets, price movements, and supply/demand trends
- Negotiate contracts with farmers, millers, exporters, and other counterparties
- Manage trading positions, margins, and risk exposure
- Coordinate logistics, storage, and delivery of grain with internal and external partners
- Maintain accurate trading records and ensure compliance with company policies and regulations
- Build and maintain strong relationships across the agricultural value chain
Minimum Requirements
- A relevant tertiary qualification
- 5 Years’ + proven experience in grain trading, commodity trading, or agricultural marketing
- Strong understanding of the South African grain market and SAFEX
- Excellent negotiation, analytical, and decision-making skills
- Ability to work independently in a fast-paced, results-driven environment
Advantageous
- Established network within the South African grain industry
- Experience with exports, imports, or cross-border trading
- Knowledge of risk management and hedging strategies
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QUALIFICATION & EXPERIENCE:
- Experience in systems design, programming and/or systems software development and support.
- At least 3 years developer experience in AZURE, C#, .Net and SQL.
- Understanding of modern architectural designs, such as Component-Based Architecture.
- Database design/administration experience (Design, implementation, modification).
- Ability to recognise and resolve system related problems; work independently and make necessary decisions throughout the systems process within architectural guidelines.
- Relevant Degree, Course or Certification.
Responsibilities:
- Ability to apply first principles thinking and/or lateral thinking and/or systems thinking to solve exciting, complex and impactful problems.
- Design, develop, document, analyse, create, test and modify applications, programs and integrations.
- Serve as a senior development resource on projects, using known & proven best coding practices.
- Experience in DevSecOps and Agile development methodologies.
- Assist with the maintenance of programming guidelines
- Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks.
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EXPERIENCE AND QUALIFICATION:
- Minimum 2 – 4 years’ experience in a similar role within the transport industry
- Relevant qualification (degree or diploma)
- Experience in the agricultural industry will be beneficial
RESPONSIBILITIES:
- Building and maintaining relationships with new and existing clients, including regular visits.
- Negotiating new contracts.
- Negotiate transport rates with clients and transporters.
- Manage volumes allocated to the company.
- Understand the running cost of a vehicle to determine CPK’s.
- Analyse commodity trends and adapt to market fluctuations.
- Keep track of the daily and monthly budgets.
- Adding new clients and transporters to our existing book.
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Responsibilities
- Focus on new business developments in level 1 and 2 required logistics services in Southern Africa
- Building and maintaining relationships with new and existing clients/suppliers, including regular visits.
- Strategic planning for business growth, setting goals and creating plans to achieve them.
- Negotiating new contracts (Customers, suppliers).
- Financial Management: Overseeing budgets, forecasts, and financial performance.
- Operations Management: Supervising marketers’ compliance, risk mitigation and technology innovation
- Reporting and Analysis: Providing regular reports to higher management or company executives on key performance metrics and overall business performance.
- Understand the running cost of a vehicle to determine CPK’s.
- Keep track of the monthly and yearly budgets.
- Manage volume contracts allocated to the company
- Understand the running cost of a vehicle to determine CPK’s.
- Analyse commodity trends and adapt to market fluctuations.
- Keep track of the daily and monthly budgets.
- Adding new clients and transporters to existing book.
- Strategic planning for business growth.
Skills
- Ability to form and build customer relationships and provide excellent service.
- Ability to negotiate and close sales.
- Ability to work in and manage a team.
- Analytical ability.
- Prepared to solve problems after hours.
- Prepared to travel.
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Responsibilities:
- Building and maintaining relationships with new and existing clients, including regular visits.
- Negotiating new contracts.
- Negotiate transport rates with clients and transporters.
- Manage volumes allocated to the company.
- Understand the running cost of a vehicle to determine CPK’s.
- Analyse commodity trends and adapt to market fluctuations.
- Keep track of the daily and monthly budgets.
- Adding new clients and transporters to our existing
- Maintain established admin procedures.
- Develop relationship with current transport, clients and truck drivers.
- Follow up with transporters to determine accurate ETA's and trucks.
- Good communication with clients keeping them informed about status of the cargo.
- Build good relationships with loading and off-loading points.
- Identify key role players at loading and off-loading points.
- Weekly planning and forecasting of truck movements.
- Build client relations and support drivers at loading and off-loading points.
Experience and Qualifications:
- At least 2 -4 years’ experience in a similar role within the transport industry.
- Preferably someone with a relevant qualification (degree or diploma).
- In this role, you will be responsible to identifying and contacting prospective customers and suppliers.
- Negotiate sales deals and rates with customers as well as suppliers.
- Meet budget and margin targets while proactively communicating with suppliers to transport goods effectively and efficiently to customers
Method of Application
Use the link(s) below to apply on company website.
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