Job Vacancies at Johannesburg Social Housing Company SOC Limited (JOSHCO)

RESPONSIBILITIES (BUT NOT LIMITED TO THE FOLLOWING):

Strategic Management:

• Develop the Housing Development, Housing Management, ICT and Stakeholder Management Strategies.
• Provide input to advance the organization from a strategic perspective.
• Develop and translate the strategic plan into the Housing Development, Housing Management, ICT and Stakeholder operational plan

Budgeting

• Develop Housing Development budget in line with Capex and Operational plan
• Monitoring and Report on financial performance Housing Development expenditure against the budget
• Prepare financial feasibility assessment and financial modelling for viability purposes
• Oversee the application for funding for grants

Property Development & Construction Management

• Develop an Annual Construction and Property/ Project’s Management Plan
• Provide technical oversight of the construction of the projects in terms of time, budget and quality
• Review reports and provide troubleshooting to projects with challenges
• Oversee the handover and maintenance liability period of the project/s

Housing Management

• Ensure stock identification and selection include: Tenant audits, stock condition audits, asset status e.g. legal and feasibility studies are conducted
• Ensure all projects are appropriately packaged including project implementation plans and project budgets for approval by the board
• Ensure contractual closure for take on of stock by means of Service Level Agreement with e.g. CoJ
• Oversee tender / bid / proposal process for suppliers
• Oversee Supplier / Services contract management

Rental Management and Lease Administration

• Manage the rental of stock including:
• Setting and implementing of appropriate rentals in consultation with finance and the office of the CEO
• Management of vacancies
• Management of arrears in the buildings
• Implementation of appropriate arrears management procedures
• Supporting staff to implement the required operational actions to facilitate all activities around rental management
• Supervise the application of the company’s standard operating procedure (sop) applicable to new tenants.
• Manage implementation of standards for selecting and recruiting tenants
• Supervise the maintenance of the tenant database with regard to the number and details of tenant and occupation certificates.
• Manage the rental subsidy application process
• Plan and implement marketing actions to ensure that tenancy of units meets budgeted targets
• Ensure correct take on of new projects/buildings onto the property management database

Building Management

• Manage the overall financial sustainability of buildings including:
• Achievement of building ROI
• Achievement of targeted occupancy rates
• Achievement of targeted arrears rates
• Ensuring targeted budgets for buildings achieved and the HSVs are able to manage against budget
• Monitoring and reporting on building variances against budget
• Manage the appointment of service providers for the provision of non-core services in the buildings
• Facilitate the development and implementation of service level agreements for contract service providers
• Monitor the performance of service providers in line with the service level agreements and implement the contracts as agreed
• Manage building maintenance
• Ensure safety and security measures are in place in all buildings
• Monitor usage of utilities against budgets
• Compile monthly report from the reports of various service providers, HSVs, finance etc.
• Manage social climates in all buildings

ICT Management

• Define the direction the ICT Division will take to deliver business value to JOSHCO.
• Take a Strategic Objective to use Information and Communications Technology to enable and support JOSHCO key strategic initiatives and to delivery of a ICT Platform for JOSHCO
• Provide a statement of strategic direction for ICT within JOSHCO, to obtain agreement from Executive Management to the strategy and acquire the stamp of approval from the Board of Directors for the strategic imperatives

Project Management

• Monitor delivery of projects to ensure that they achieve original objectives and also tracking and auditing of contract terms such as:
• pricing and discounts;
• timeliness of payments and or receipts;
• Performance in delivering agreed service level or specification of goods and services; and amendments.
• Manage accurate and comprehensive documentation including funder, consultant and contractor agreements
• Create and lead implementation of systems and policies for quality assurance.
• Development of project finance management tool.
• Development of a project tracking tool.
• Conduct ongoing contract management training

People Management

• Qualified and Competent people are appointed to all vacant positions in the operations department
• KPA’s of team members are understood and achieved
• The values of JOSHCO are understood and lived
• Performance is constantly improved
• New industry trends are identified are understood and embraced

Stakeholder Management

• Maintain excellent relations with all stakeholders including funders/financiers, contractors and regulators
• Negotiate and build fruitful formal and informal partnerships to achieve strategic objectives
• Create and sustain strategic and productive relationships with key stakeholders
• Create and maintain professional networks to maintain relations
• Maintain a productive relationship with suppliers, contractors, and purchasers.
• Attends and actively contributes to relevant industry-related meetings.
• Actively contributes to staff meetings and development activities as required.

Risk and Compliance Management

• Identifies and manages projects risk including escalating high risks to Senior Manager: Business
• Planning and Risk and CEO.
• Conduct regular risk assessment and develop risk management plans to mitigate against high-risk events.
• Create, contribute, and manages implementation of quality assurance systems and processes.
• Analyze, develop, and implement appropriate risk management strategies.
• Monitor, manage and ensure compliance with the Construction Safety requirements on sites
• Report on risk management
• Oversee the construction progress, productivity and compliance with building and safety codes. 

MINIMUM EDUCATIONAL QUALIFICATIONS

• Minimum Honours degree equivalent in the built environment, Operations, Law or Commerce.
• A Master’s degree in the Built Environment, or Legal (Commercial/Property Law) or Operations Management will be an added advantage.
• A Certificate in Municipal Finance or Public finance certification with the ability to acquire within the first 18 months of employment.

 SKILLS, KNOWLEDGE, AND EXPERIENCE REQUIRED

• 5 to 10 years management experience in operations or general management in a government entity, government department or private sector organization.
• Experience in implementing digitization and information technology programmes is an advantage
• Extensive knowledge of local management leadership and management at a metropolitan level.
• Knowledge of the MFMA Treasury Regulations, SHRA, Integrated Development Plan (IDP), KING IV and the Companies Act.
• Knowledge of all relevant legislation, policies and procedures relating to local government, human settlements, affordable housing and social housing development.
• Knowledge and understanding of communications and stakeholder management requirements and processes; and must be able to: monitor & evaluate the organizational performance level, ensure compliance with all statutory & regulatory requirements, use performance information to plan, and give effect to the organization’s strategy.

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Key Responsibilities:

Strategic Management

• Determine the strategic direction of the financial management function, including revenue, in the overall strategy of the organization.
• Assess organisational performance against both the annual budget and company’s long-term strategy.
• Support the Accounting Officer of the organization and the Board in terms of the Municipal Finance Management Act in fulfilling their financial responsibility.
• Engage the board finance, audit and investment committees around issues, trends and changes in the operating model(s) and operational delivery.
• Assist in establishing yearly objectives and meeting agendas, and selecting and engaging outside consultants (auditors, investment advisors).
• Oversee long-term budgetary planning and costs management in alignment with JOSHCO’s strategic plan.
• Conduct and coordinate Medium-term Expenditure Framework (MTEF) processes, s well as corporate governance.

Financial Planning and Analysis

• Prepare and maintain regular financial planning reports; monthly profit and loss forecast by division (vs. budget).
• Complete analysis of financial results; Develop recommendations (strategic and tactical).
• Develop and maintain capital budget (with key inputs from Strategy & Programmes).
• Assist in development of financial planning and analysis exercises/reports.

Risk Management

• Identify financial risks and implement appropriate risk management strategies for the business.
• Ensure that the JOSHCO is adequately insured and report on risk management.
• Implement appropriate risk management strategies in finance department.
• Report on risk management.

Budgeting and Forecasting

• Development the medium-term budget that meets the financial strategy of the organisation.
• Ensure that the budgetary process meets legislative requirements.
• Present budget for board approval.
• Coordinate and oversee the development and monitoring of overall organisational capital and operating budgets.

Revenue Management & Enhancement

• Identify possible sources of funding;
• Provide an integrated billing system;
• Ensuring effective revenue collection and management.

Financial Management

• Oversee the management of internal and external audits, inclusive of stakeholder engagement and resolution of audit findings.
• Monitor financial performance through tracking performance of agreed financial indicators.
• Oversee the management of internal and external audits, inclusive of stakeholder engagement and resolution of audit findings.
• Reconcile rent roll schedule from service provider, capture on the system.
• Ensure legislative compliance for payment of government duties.
• Ensure that all audit queries are resolved.
• Ensure proper preparation for annual audit.
• Oversee the approval and processing of revenue, department budgets, maintenance of accounts and ledgers, ensuring compliance with relevant legislation.
• Oversee the preparation of standard and ad hoc financial reports required for responsible fiscal management, including budget analysis, cash flows and forecasts.
• Develop and ensure implementation of initiatives to increase revenue collection.
• Ensure appropriate Supply Chain Management Systems which are fair, equitable, transparent, competitive and cost effective. 

Minimum job requirements, interested applicants must be in possession of:

• A Valid Grade 12 certificate.
• Minimum B Compt (Hons)/B Com Accounting (Hons) or equivalent.
• Professional certification as a Chartered Accountant with the South African Institute of Chartered Accountants.
• Minimum 7 - 10 years in financial accounting or a related field, of which 5 years should be in management.
• Master’s in business administration or leadership (MBA or MBL) will be advantageous.
• Certificate in Municipal Finance Management or Certificate Program in Municipal or the ability to acquire it within the first 18 months of employment.
• Development (CPMD) in line with Minimum regulations on competency level of 2007 will be advantageous.
• Previous experience in managing a Finance Department is essential.