Job Vacancies at Rubicon Energy & Automation

Key Responsibilities:

Administrative Support:

• Maintain office supplies inventory, reorder supplies as needed, and ensure a well-stocked and organized supply room.
• Assist in the requirements for schedule meetings, conferences, and appointments, coordinating calendars, booking meeting rooms, and arranging refreshments as may be required
• Back-Up Reception Support in managing incoming and outgoing correspondence, emails, and phone calls, directing them to appropriate individuals or departments.
• Prepare and format documents, reports, presentations, and spreadsheets as required.

Facilities Coordination:

• Monitor and maintain the cleanliness, orderliness, and appearance of the office spaces.
• Collaborate with maintenance and cleaning personnel to ensure the office is well-maintained and presentable at all times as.
• Coordinate office repairs, equipment maintenance, and servicing, promptly addressing any issues that arise as directed by your line manager.
• Co-ordinate vendors and service providers related to facilities, including janitorial, security, and maintenance services as directed by your line manager

Visitor Interactions:

• Greet and assist visitors, clients, and guests, ensuring a positive and professional experience.
• Coordinate visitor access, security protocols, and visitor badges as required.
• Arrange for catering and refreshments for meetings and events involving external guests as may be directed

Data Management:

• Maintain accurate and organized records related to office expenses, vendor contracts, and facilities maintenance as directed by your line manager
• Assist in preparing expense reports and budget tracking related to facilities and office supplies.
• Compile and present relevant data and reports to management as requested.

Health and Safety Compliance:

• Support compliance with health and safety regulations and emergency procedures as directed by your line manager.
• Support the coordination of fire drills, evacuation plans, and safety equipment checks as directed by your line manager.
• Address safety concerns promptly and report any incidents to the appropriate authorities.
• The role primarily operates within the office environment but may require occasional interactions with external vendors and service providers. The Office and Facilities Administrative Support will need to move around the office spaces to perform various tasks related to facilities coordination.

Role requirements are:

• Matric/NQF4 level qualification is essential
• 3-5 years' experience of working as an Office Administrator/Facilities Support or other relevant position essential
• Tertiary Qualification in business administration or other relevant area will be advantageous
• Valid driver's licence (essential), own vehicle (preferred)
• Strong communication and interpersonal skills with good patience and professionalism
• Experience with basic bookkeeping principles and office management systems and procedures would be preferred
• Excellent knowledge of MS Office
• Good practical experience with office equipment
• Experience in customer service
• Organized and reliable with prioritizing and multi-tasking abilities

go to method of application »

Sales Support Consultants responsibilities:

• Fulfill support functions to the manager and his duties
• Manage and interpret customer requirements – speaking with clients to understand, anticipate, and meet their needs both electronically and via telephonic communication
• Prepare Quotes, Sales Orders, and Requisitions. Follow up on quotes, sales orders, and backorder reports
• Maintain awareness of pertinent client information, payment performance; communicate all client information that may affect company decisions to appropriate departments as required
• Schedule regular calls to customers
• Develop profitable and sustainable sales growth through engagement with current and potential customers within the assigned sales region
• Maintain high customer satisfaction ratings that meet company standards
• Close and grow sales through professional communication and interaction with current and potential customers and provide exemplary customer service throughout the sales cycle
• Establish and maintain productive, long term professional relationships with decision-makers at customer organizations and create action plans for follow-up; Key accounts could require monthly / weekly follow-up's
• Expand market awareness of our products and our industry experience by communicating features and benefits of our products and services effectively
• Maintain records of customer communications and contact information as required through Hubspot
• Our ideal candidates are able to acquire a thorough knowledge of the company’s products and support the sales consultants and customers in the accurate placement of orders. The goal is to facilitate sales and ongoing sales relationships to drive sustainable growth.

Role requirements are:

• At Minimum a Matric/NQF4 equivalent
• Post Matric Tertiary qualification desirable, e.g. electrical engineering
• Proven track record of at least 1-2 yrs technical sales experience
• Engineering technical sales support background preferred
• Computer literate with knowledge of NetSuite Oracle ERP (preferred)
• Effective written and verbal communication skills

go to method of application »

Key responsibilities:

Financial Analysis and Due Diligence Support:

• Perform comprehensive financial analysis and financial modeling of potential new projects, new markets, new business opportunities, and business improvement initiatives, utilizing appropriate methods and tools.
• Conduct thorough research to gather market intelligence, industry trends, and competitive insights, ensuring well-informed decision-making.
• Evaluate the feasibility and viability of new projects and business improvement initiatives, considering financial, operational, commercial and market factors.

Presentation

• Prepare business cases, investment memorandums, and pitch materials for new projects, growth initiatives and business improvement initiatives.
• Present recommendations and findings in a clear and concise manner.
• Assist with preparation of quarterly board packs.

Project Implementation and Execution:

• Assist in the development and execution of new projects and business improvement initiatives, collaborating with cross-functional teams.
• Define project goals, objectives, and deliverables, creating well-structured project plans, timelines and milestones.
• Coordinate project activities, ensuring timely completion of tasks within allocated budgets.
• Monitor project progress, identify potential risks, and take proactive measures to mitigate them.
• Regularly communicate project updates to stakeholders, fostering transparency and maintaining alignment.

Performance Evaluation:

• Conduct comprehensive evaluations post-implementation to assess the success of strategic projects and business improvement initiatives relative to their intended outcomes and impact.

Cross-Functional Collaboration:

• Collaborate with internal stakeholders to gather requirements and align project objectives.
• Facilitate effective communication and collaboration between different departments involved in project execution.
• Coordinate with external partners or vendors, as necessary, to ensure seamless project implementation
• Develop strong working relationships with commercial teams, providing necessary support and knowledge transfer as projects transition to their ownership.

Reporting:

• Develop and maintain accurate weekly and monthly consolidated management account reporting, incorporating key performance indicators of each division and the group.
• Work with the finance team to ensure presentation of consolidated monthly management accounts in the format and manner defined, so as to allow informed and quick decision making by senior management (CEO and CFO), including making adjustments or reclassifications from the official trial balance to ensure useful and meaningful trend analysis.
• Deep dive analysis into specific financial metrics and financial reporting elements on an ad hoc basis.

Qualifications and Experience:

• Bachelor's degree in Accounting, Finance, or a related field.
• A professional accounting qualification (e.g., CA, SAIPA, ACCA, CIMA, CPA etc.) is required.
• Minimum of 2 years’ experience, preferably in a private equity, corporate finance, investment banking or management consulting role, demonstrating expertise in relevant financial analysis and due diligence activities.
• Strong knowledge of accounting principles, IFRS, and tax regulations.
• Experience in the technology sector or sustainable/environmental industries is advantageous.
• Excellent analytical and problem-solving skills, with the ability to interpret complex financial data.
• Strong financial modeling skills, with proficiency in Excel
• Ability to thrive under pressure, meet tight deadlines, and maintain accuracy and reliability.
• Effective communication skills, both written and verbal, to present financial information clearly and concisely.
• Ability to adapt quickly to changing priorities and thrive in a fast-paced environment.