Job Vacancies at Stellenbosch University

Duties/Pligte        

• Completing daily banking procedures as prescribed by the gymnasium (including point of sales, and online sales.) This entails monitoring all sales contracts (both online and in-person) for accuracy, reporting any discrepancies and ensuring that such discrepancies are rectified within an acceptable timeframe.
• Conducting daily audits of all membership sale transactions to ensure accuracy, completeness and compliance with company policies and pricing structures.
• Conducting monthly audits of sales commission submissions to ensure compliance with the approved incentive policy.
• Ensuring that appropriate internal controls over the business are implemented, maintained, and monitored, as directed by the Financial Manager.
• Effectively overseeing, managing, and reviewing membership contract freezings, membership cancellations and refunds.
• Effectively managing the unpaid debit order collection process and assisting the Financial Manager with the overall debt collection process, including accurate receipting of unpaid debit order collections.
• Managing the monthly bad debt handover process by reviewing member accounts, terminating applicable membership contracts on the membership management system, and maintaining accurate handover records in accordance with company policies.
• Managing the monthly debtor invoicing process by generating invoices, distributing them to debtors, maintaining the invoice register, monitoring outstanding balances and following up on overdue accounts to ensure timely collection of outstanding amounts.
• Administering the end-to-end procurement process by creating purchase orders, processing goods receipts, verifying supplier invoices and monitoring payment status to ensure suppliers are paid accurately and on time.
• Assisting members in solving any queries that may arise from time to time.
• Establishing and maintaining sound positive relationships with fellow staff, suppliers, vendors, tenants, and gym members.
• Ensuring ethical, honest, and responsible conduct at all times.
• Performing all necessary administrative functions for the position, including record-keeping of all procurements, member cancellations and debit order queries.
• Assisting with any ad hoc requests that may arise from time to time.
• Adhering to Occupational Health and Safety regulations, gym rules and company Policy and Procedures.

Job Requirements/Pos Vereistes        

• A relevant finance qualification (at least a certificate or diploma, or currently studying towards such a qualification or equivalent).
• Practical accounting experience, especially reconciliations.
• Strong analytical and critical thinking skills, with the ability to identify discrepancies, investigate issues and recommend practical solutions.
• Exceptional customer service skills.
• Effective conflict management skills and techniques.
• Excellent planning, administrative and organisational skills.
• Good verbal and written communication skills.
• Sound working knowledge of Microsoft Office (Outlook, MS Teams, Word, and specifically Excel).
• The ability to thrive in a team within a diverse work environment.

Recommendation/Aanbeveling        

• Financial management or bookkeeping experience in the health and fitness industry.
• Own transport.
• Willingness to work weekends and public holidays, as well as typical fitness-industry working hours.

Closing Date : 26-Aug-2026

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Duties/Pligte        

General Management:

• Ensuring that the Tygerberg Gymnasium is aligned with the Maties Gymnasium Strategy, and that the appropriate measures are taken to ensure the successful implementation of the Strategy.
• Providing leadership and management support to the staff (three full-time, as well as Group Exercise Instructors) at Maties Gymnasium.
• Identifying shortcomings and providing training to staff to overcome these shortcomings, in line with the overall Maties Gymnasium Training and Development Policy.
• Providing effective on-the-job training to all staff to effectively deal with all customer queries, complaints and general conflict that might arise from time to time.
• Ensuring that Standard Operating Procedures (SOPs) are implemented within the Gymnasium in conjunction with the Executive Manager.
• Implementing, managing and monitoring all financial and general administration systems, including monthly sales audits and revenue reconciliation.
• Proactively communicating all gymnasium and equipment related matters to all members and suppliers when needed.
• Overseeing the general preventative and corrective maintenance of all gymnasium equipment as well as of the facility (premises).
• Taking full accountability for the Health and Safety portfolio of Maties Gymnasium on the Tygerberg Campus.
• Ensuring that the gymnasium is always clean and hygienic (including the changing rooms).
• Building strong, positive relationships with all departments at Tygerberg Campus, including Tygerberg Student Services, SunCom, the Student Representative Council and Maties Sport.

Sales Administration:

• Assisting the General Manager: Maties Gymnasium on the Stellenbosch Campus, in creating and establishing sales processes and procedures specific to the Maties Gymnasium on the Tygerberg Campus.
• Proactively managing all sales, communication and marketing activities of the Gymnasium.
• Managing and monitoring the successful implementation of all sales and marketing strategies.
• Ensuring daily contract administration of all new sales and the reconciliation thereof.
• Configuring daily, weekly, and monthly statistical reports regarding sales, membership base and usage of the facility (including the aerobics classes).

Financial administration:

• Completing monthly reconciliations of all revenue received in the Tygerberg General Ledger and uploading it on MS Teams.
• Updating, monitoring and reconciling monthly Membership Cancellation Registers.
• Updating, monitoring and reconciling monthly General Ledger files and Procurement Registers.
• Managing the overall expense budgets specific to the Tygerberg Gymnasium.

Job Requirements/Pos Vereistes        

• A relevant tertiary education (at least a three-year diploma in Sport Management/ Sport Science/ Financial Management or similar).
• At least five to seven years' work experience in any industry.
• Computer literate (Microsoft Windows and particularly Excel).
• Excellent planning, administrative, organisational and reporting skills.
• Proven ability and track record of managing people, systems or processes.
• Strong interpersonal skills.
• Excellent attention to detail.
• Good written and verbal communication skills.
• The ability to thrive in a team within a diverse work environment.
• The ability to take initiative.
• Effective conflict management skills and techniques.
• Availability and willingness to work after hours and on weekends.

Recommendation/Aanbeveling        

• Three to five years' experience in the health and fitness industry.
• Experience in direct gymnasium membership marketing and sales.

Closing Date : 26-Aug-2026

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Duties/Pligte        

• Performing research in die field of advanced manufacturing processes, machine design and / or mechanics.
• Teach at undergraduate and postgraduate levels in the areas of manufacturing processes, machine design and / or mechanics.

Job Requirements/Pos Vereistes        

For Associate Professor:

• A relevant doctoral degree plus at least five years' applicable practical, teaching and/or research experience.
• An ECSA accredited BEng or BSc(Eng) degree in Mechanical or Mechatronic Engineering, or an equivalent qualification recognised by ECSA for registration as professional engineer.
• Registration as a Professional Engineer by ECSA.
• Proven academic and/or industry related management skills at senior level.
• A strong, applicable research record, including successful postgraduate supervision and publication record, or strong industry Research and Development record.
• Sound communication and teaching skills.
• Proficient in English with the ability to function effectively in a multi-lingual environment.
• Good interpersonal and organisational skills.

For Senior Lecturer:

• A relevant doctoral degree, plus at least three years' applicable practical, teaching and/or research experience, or an applicable master's degree in engineering with at least eight  years' applicable technical or management experience in industry.
• An ECSA accredited BEng or BSc(Eng) degree in Mechanical or Mechatronic Engineering or an equivalent qualification recognised by ECSA for registration as professional engineer.
• Sound communication and teaching skills.
• Proficient in English with the ability to function effectively in a multi-lingual environment.

Recommendation/Aanbeveling        

• A proven record of experience as engineer in heavy industry (for example foundry, steel production, automotive component manufacturing) with a background in strengths of materials and machine design.
• An established research record in the field of advanced manufacturing processes, machine design and / or mechanics and fundraising in these areas.
• Evaluation by the NRF as a rated researcher.

For Senior Lecturer:

• Registration as a Professional Engineer by ECSA.
• Proven academic and/or industry related management skills at senior level.
• A strong, applicable research record, including successful postgraduate supervision and publication record, or strong industry Research and Development record.

Closing Date : 31-Aug-2026

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Duties/Pligte        

Portfolio Strategy:

• With the guidance of the DD (leadership)/Head: FVZS Institute, implementing a strategy to increase student leadership engagement in support of student success.
• Offering strategic input and demonstrating insight in contributing factors impacting student engagement and student success.
• Conceptualising, adapting and implementing relevant ad hoc programming based on emerging needs related to current national student leadership trends.

Project Management:

• Identifying internal collaboration within the broader SU and other higher education partners on identified key student leadership projects.
• Coordinating content development sessions for the identified key projects with the relevant RC teams and the CSLL teams (Unit for Experiential Learning, Unit for Student Governance, Unit for Residence Student Communities, Unit for Commuter Student Communities). This includes Short Courses, Masterclasses and tailored student leadership offerings informed by the CSLL leadership strategy.
• Drawing up project plans to ensure timeous delivery of multiple projects.
• Project Lead for MatiesLead, the CSLL's largest integrated 3-phase blended learning leadership programme for aspiring and newly elected leaders.

Subject-Matter Experts (SMEs):

• Briefing SMEs to conceptualise programme content (learning objectives, outcomes and competencies).
• Finalising assessments (where needed) with SMEs to confirm learning outcomes.
• Ensuring that SMEs are registered to gain access to the learning management system (as needed).

Learner Management System:

• In collaboration with national and international SMEs, coordinating the online content development for specific student leadership programmes.
• Liaising with the Learning Designer to load content and resources onto the online platform as required.
• Ensuring that online engagement takes place.
• Monitoring assessment processes and timelines in accordance with the co-curriculum recognition process.
• Moderating and facilitating live online sessions.
• In collaboration with the Learning Designer, coordinating content development for the MatiesLead self-paced online learning sessions.

Research and Data:

• In collaboration with the Deputy Director (Leadership), forming part of the core research team on the Institution's progress with the Multi-institutional Study of Leadership (MSL) research project.
• With the support of the CSLL: Administrator and Researcher, conducting ongoing research on specific themes to be explored as part of the leadership programme offering.
• Designing and managing feedback surveys.
• Data management of student leadership output.
• Coordinating focus groups to conceptualise new programme offerings and providing feedback on current programme offerings.
• Conducting data analysis to identify key trends which will inform programme design.

Report Writing:

• Producing portfolio reports on progress with current projects.
• In collaboration with the Head: FVZS Institute, producing proposals for funding as required.

Student Assistant Supervision:

• Facilitating peer-mentor training sessions as required.
• Supervising student assistants.

Finance Management:

• In consultation with the line manager, creating an annual budget, and in consultation with CSLL Finance Officer, managing expenses according to the allocated budget.
• Transcript Recognition:
• With the support of the CSLL's Unit for Experiential Learning team, responsible for all the preparation of all documentation for co-curriculum recognition processes of all leadership programmes, which includes monitoring and evaluation.

Job Requirements/Pos Vereistes        

• NQF level 8 qualification, preferably within education or social sciences.
• At least three years' experience and knowledge in curriculum design and curriculum development (must be able to provide a portfolio of evidence), preferably within Student Affairs in the higher education context.
• Relevant experience in a similar role within the higher education sector.
• Experience in supervising student assistants, i.e. effective delegation of multiple tasks.
• Knowledge and understanding of the South African Constitution and related issues facing youth and student leaders within the South African higher education sector.
• Relevant experience in project planning and execution related to critical issues facing society and citizenship in general, e.g. gender-based violence, multilingualism, gender, LGBQTAIP+, inequality, racism, ableism, politics, democracy, social justice, etc.
• Relevant experience of student and staff engagement in delivering leadership experiential learning opportunities within the higher education sector.
• Relevant experience in research and tracking of programme impact.
• Relevant experience in facilitation skills and critical engagement within a student experiential learning environment.
• Relevant experience in online learning management systems and online learning programme development.
• Excellent work ethics - the ability to work independently and collaboratively with various teams and team members not reporting to you.
• Excellent verbal and written communication skills in English.
• Excellent time management skills and the ability to manage multiple projects.
• Attention to detail.
• Willingness to work flexible hours (after-hours and on weekends as required).

Recommendation/Aanbeveling        

• NQF level 9 degree, preferably within education or social sciences, or a PhD with ten years' relevant experience.
• Research interest in student leadership and citizen-leadership.
• Record of active participation in student leadership initiatives within the higher education sector.
• Record of a portfolio of relevant programming (online and blended) where student engagement formed part of a formal recognised experiential learning programme.

Closing Date : 26-Aug-2026

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Duties/Pligte        

• Managing the Dean's diary, including planning and scheduling appointments, meetings and engagements in alignment with the SU almanac and the Faculty Year Calendar, and exercising judgement in prioritising competing demands on the Dean's time.
• Managing the Vice-Deans' diaries where relevant to their roles.
• Managing meeting logistics for the Dean and Vice-Deans, including sending invitations, preparing agendas, sourcing background documents, booking venues, arranging catering and taking minutes where required.
• Making domestic and international travel and accommodation arrangements for the Dean, including flights, transfers and itineraries.
• Drafting correspondence, memoranda and other documents for the Dean's approval and signature and ensuring that all documentation presented to the Dean for signature is accurate, complete and in order.
• Tracking matters requiring the Dean's decision, attention or follow-up, and taking these to closure.
• Serving as the first point of contact for the Dean's Office: receiving students, staff, parents and external visitors professionally, and handling enquiries by telephone, email or in person.
• Monitoring and managing the generic email address of the Dean's Office.
• Maintaining and updating key Faculty documents and information, and handling administrative tasks received from other SU units, as required.
• Providing secretariat support to meetings convened by or on behalf of the Dean: arranging meeting times, booking venues, requesting agenda items, compiling agendas and addenda, circulating documents, taking minutes, and following up on decisions and allocated tasks to closure.
• Coordinating the logistics of events and functions hosted by the Dean's Office; managing bookings and related requirements for the faculty's committee room; and procuring supplies for the Dean's Division.
• Processing financial requisitions and procurement for the Dean's Office on the University's financial system, obtaining quotations, maintaining supporting documentation, and  submitting transactions for approval in accordance with the University's financial policy and delegations of authority.
• Providing general administrative support to the Dean, as required.
• Maintaining confidentiality and handling all sensitive information with discretion.

Job Requirements/Pos Vereistes        

• A relevant post-school qualification at NQF Level 6 or higher, for example a three-year diploma or a bachelor's degree.
• At least five years' secretarial and administrative experience, including experience supporting a senior manager.
• Demonstrated experience in a higher education environment.
• Excellent verbal and written command of both English and Afrikaans.
• Proven proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook and Teams).
• Proven knowledge of SU administrative and financial systems (e.g. SUNFin, Oracle and SharePoint).
• Proven ability to take accurate minutes and produce them promptly.
• Excellent organisational ability, with a demonstrated capacity to prioritise competing demands.
• Proven ability to work independently, accurately and with initiative.
• The ability to function under pressure without compromising accuracy.
• Outstanding interpersonal skills and the ability to engage professionally with individuals at all levels, inside and outside the University.
• Discretion, and the ability to respect and maintain confidentiality at all times.
• Excellent time management skills.

Recommendation/Aanbeveling        

• Experience in a Dean's Office or a comparable senior office in higher education.
• Proficiency in isiXhosa or another South African language.
• Formal training in executive support, office administration and minute-taking.

Closing Date : 27-Aug-2026

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Duties/Pligte        

• Teaching and contributing to curriculum development within the undergraduate Civil Engineering programme.  Teaching will focus on both Pavement Engineering as well other areas of  the Department aligned with the incumbent's expertise and departmental needs.
• Establishing and maintaining an active research programme in Pavement Engineering through publication in peer-reviewed journals, securing external research funding, and contributing to the national and international research profile of the Department.
• Supervising and mentoring postgraduate students and contributing to the continued growth and development of the Department's postgraduate programme.
• Performing academic leadership, administration, and service activities within the Department, Faculty, University, and the engineering profession.
• Contributing to collaborative research, industry engagement, consulting activities, continuing professional development (CPD), and technology transfer initiatives.
• Supporting the development, utilisation, and continuous improvement of the Pavement and Geotechnical Research Laboratory (PGRL), including laboratory-based research, specialist testing services, and the supervision of laboratory-based postgraduate research.

Job Requirements/Pos Vereistes        

For appointment as Lecturer:

• An applicable BEng or BScEng degree in Civil Engineering from a reputable university, enabling registration as a Professional Engineer with the Engineering Council of South Africa (ECSA).
• A background in Roads/Civil Engineering, with a doctorate degree in a relevant engineering field or an MEng/MSc degree combined with a minimum of three years' industry experience, with a focus on pavement engineering.
• Expertise in the field of pavement engineering, with expertise in recognised areas of pavement engineering, including pavement design, construction, materials, monitoring and  performance, maintenance and rehabilitation, infrastructure asset management.
• An excellent academic study record.
• The ability to supervise and mentor postgraduate students, or the potential to develop this capability.
• Excellent verbal and written communication skills in English.
• The ability to work effectively within diverse, multilingual and multicultural teams.

For appointment as Senior Lecturer:

• An applicable BEng or BScEng degree in Civil Engineering from a reputable university, enabling registration as a Professional Engineer with the Engineering Council of South Africa (ECSA).
• A background in Roads/Civil Engineering, with either: a doctorate degree in a relevant engineering field with at least five years' proven experience in a tertiary education / research environment; OR an MEng/MSc degree combined with at leasteight years' industry experience, with a focus on pavement engineering.
• A research track record demonstrated by peer-reviewed publications.
• Expertise in the field of pavement engineering, with expertise in recognised areas of pavement engineering, including pavement design, construction, materials, monitoring and performance, maintenance and rehabilitation, infrastructure asset management.
• An excellent academic study record.
• A record of successful supervision of postgraduate students.
• Excellent verbal and written communication skills in English.
• The ability to work effectively within diverse, multilingual and multicultural teams.

Recommendation/Aanbeveling        

• Experience in laboratory-based research, specialist testing, or laboratory development related to pavement engineering.
• Familiarity with pavement engineering software, numerical modelling, analytical, and/or data analysis tools relevant to pavement engineering.
• Registration as a candidate or professional engineer with ECSA.
• A high level of independence and self-motivation.

Application documentation:

Applicants are requested to submit the following:

• A detailed curriculum vitae;
• A cover letter (maximum two pages) motivating how the applicant's academic, research and/or professional experience has prepared them for this position, and outlining how they would contribute to undergraduate teaching, postgraduate supervision, research, and industry engagement within the Pavement Engineering Research Group;
• Electronic copies of all academic qualifications and transcripts;
• The names and email addresses of at least three academic and/or professional referees.

Closing Date : 31-Aug-2026