Jobs at Adams & Adams

Job Purpose

• The Bank and Cash Supervisor is responsible for overseeing the efficient, accurate, and secure management of all banking and cash-related activities across the organisation. This includes daily treasury operations, cash flow and liquidity management, banking relationships, foreign exchange management, financial controls, and compliance with regulatory frameworks.
• The role requires strong leadership capability, deep understanding of legal accounting and treasury best practices, and a commitment to operational excellence and risk mitigation.

Key Skills, Knowledge and Competencies:

• Strong leadership skills with the ability to manage, coach, and upskill a high-performing treasury team.
• Solid understanding of treasury operations, cashbook management, banking best practices, foreign exchange, and legal accounting.
• Knowledge of regulatory frameworks including the Legal Practice Act, LPC Rules, FICA, SARB Exchange Control Regulations, FATCA, and AML requirements.
• Ability to interpret financial data, resolve reconciliation issues, and identify trends and improvement opportunities.
• Excellent written and verbal communication skills, with the ability to interact professionally with partners, staff, and external banking stakeholders.
• High level of accuracy in financial processing, bank reconciliations, FX management, and documentation.
• Advanced proficiency in Microsoft Excel, Word, Outlook and the ability to quickly learn financial and legal accounting systems.
• Ability to work under pressure, meet deadlines, and manage competing priorities effectively.

Key Responsibilities:

• Lead, manage, and develop the Bank & Cash team, ensuring strong performance, accuracy, and continuous upskilling.
• Oversee daily banking operations including reconciliations, cash flow forecasting, liquidity planning, and trust account management.
• Assist finance teams with Aderant receipt, payment, and transfer queries.
• Manage and maintain Nedbank beneficiary listings, ensuring alignment with Aderant vendor records and applying due diligence protocols for activations and deactivations.
• Optimise vendor payment cycles to improve efficiency and reduce cost and processing effort.
• Oversee foreign currency management across multiple accounts.
• Manage the end‑to‑end lifecycle of Foreign Exchange Contracts (FECs), including fund availability, contract fulfilment, and identification of foreign currency conversion opportunities.
• Monitor foreign bank balances and advise on opportunities to sell foreign currency.
• Ensure compliance with all regulatory and governance frameworks, including the Legal Practice Act, LPC Rules, FICA, SARB Exchange Control, FATCA, AML, and internal controls.
• Collaborate with internal teams and banking partners to resolve queries and drive continuous process improvement.
• Support internal and external audits, fraud monitoring, risk reviews, and regulatory submissions.
• Maintain strong internal controls and drive process enhancement within treasury operations.
• Liaise with partners and staff on treasury processes, including payments, investments, and trust account requirements.
• Approve newly created bank beneficiaries in accordance with internal due diligence procedures.
• Serve as a bank approver during periods of high volume or team leave.
• Manage client trust balances, ensuring Section 86 Legal Practice Act compliance.
• Maintain and continuously update all treasury-related policies, procedures, and SOPs.
• Ensure bank operator and signatory listings across all banking platforms remain accurate and up to date.

Education

• BCom Degree (Accounting or Banking), preferred.

Experience

• Minimum 5+ years in a supervisory or cashbook/treasury role, ideally within a law firm or professional services environment.
• Experience with legal accounting systems is advantageous.
• Clear criminal and ITC checks are required.

Job Specific Competencies

• Team Leadership & Management
• Building Collaborative Teams
• Operational Efficiency
• Account & Client Management
• Process Improvement & Compliance
• Communication & Stakeholder Management

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Job Purpose

• The eBilling Team Leader is responsible for overseeing the end-to-end eBilling operations, ensuring accurate and timely submission of invoices and credit notes via portals, managing a team of eBilling Credit Controllers, driving performance, continuous improvement and client service excellence in the eBilling function.

Key Skills, Knowledge and Competencies:

• Ability to lead, coach, and develop a team of eBilling Credit Controllers; allocate workload and monitor performance.
• Strong understanding of eBilling systems, billing portals, financial controls, reconciliations, and client accounting procedures
• Knowledge of eBilling portal standards, internal controls, and regulatory requirements; ability to develop SOPs and drive process improvements.
• Ability to interpret data, identify trends, resolve disputes, and implement improvements.
• Excellent verbal and written communication skills; ability to liaise with partners, staff, and clients professionally.
• High level of accuracy in documentation and portal submissions.
• Skilled in Microsoft Office (Excel, Word, Outlook) and quick to learn new systems.
• Ability to work under pressure, meet deadlines (especially month-end), and manage multiple priorities.

Key Responsibilities:

• Lead and manage a team of 4 eBilling Credit Controllers, including workload allocation, performance monitoring, and coaching.
• Provide training on eBilling systems, portal requirements, and internal procedures.
• Set team targets and individual KPIs aligned with departmental objectives.
• Oversee electronic submission of invoices and credit notes via eBilling portals.
• Monitor portal usage, timekeeper rate uploads, budgets, and accruals for eBilling accounts.
• Resolve invoice rejections, disputes, and refunds promptly.
• Review consolidated billing, trust-to-trust transfers, matter credits, and rebates.
• Maintain and update eBilling client lists, portal links, and contact details.
• Ensure timely submission of statements and invoice reports.
• Generate leads on the financial system.
• Set up new eBilling clients, including portal access, billing guidelines, and budgets.
• Liaise with partners, staff, and clients on queries, account status, and billing issues.
• Reconcile client statements and monitor unapplied credits/funds.
• Monitor overdue reports and ensure appropriate follow-up and escalation.
• Review eBilling processes, identify bottlenecks, and implement improvements.
• Ensure compliance with portal standards, internal controls, and regulatory requirements.
• Develop and maintain SOPs for the eBilling function.
• Provide weekly/monthly management reports on eBilling performance and metrics.
• Act as the primary point of contact for escalated queries.
• Ensure accurate documentation and professional correspondence.

Education:

• Relevant tertiary qualification in Accounting, Finance or Credit Management preferred
• Additional certification in training in billing systems, portal management or eBilling platforms is an advantage

Experience:

• Minimum of 5 years’ experience in eBilling operations
• Minimum of 2 years’ experience managing a team (approximately 3–5 staff).
• Strong understanding of billing systems, financial controls, reconciliations, and client accounting procedures

Job Specific Competencies

• Team Leadership & Management
• Operational Efficiency
• Account & Client Management
• Process Improvement & Compliance
• Communication & Stakeholder Management

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Job Purpose

• To independently manage conveyancing transactions—including bonds, transfers, cancellations, notarial deeds, and land development matters—from instruction to registration. The role ensures accurate preparation of legal documents, efficient workflow management, regulatory compliance, professional stakeholder communication, and delivery of high‑quality, timely registrations that support the effectiveness of the conveyancing department.

Key Skills, Knowledge and Competencies

• Thorough understanding of conveyancing processes, including bonds, transfers, cancellations, and notarial matters.
• Strong ability to interpret loan conditions, title conditions, deeds office records, and Surveyor General diagrams.
• Proven capability to manage conveyancing files independently from instruction to registration.
• High level of accuracy in drafting conveyancing documents, including transfer docs, bond docs, powers of attorney, waivers, resolutions, and notarial deeds.
• Excellent written and verbal communication skills, with the ability to interact professionally with clients, banks, linked attorneys, councils, and managing agents.
• Strong organisational skills with the ability to manage high-volume workloads and meet tight turnaround times.
• High attention to detail and meticulous checking of documentation to ensure compliance with deeds office requirements.
• Proficiency in LexisConvey, WebConvey, Stordoc, L@W/E4, and Microsoft Office (Word, Outlook, Excel).
• Ability to resolve queries efficiently, interpret compliance requirements, and proactively prevent delays in the registration process.
• Demonstrated ability to work independently and collaboratively within a legal team environment.
• Strong interpersonal skills, with a client‑centric approach to communication and service delivery.
• Ability to work under pressure and manage competing priorities effectively.

Key Responsibilities

• Manage conveyancing transactions independently from file opening through to successful registration at the deeds office.
• Attend to inception duties including acknowledging instructions, interpreting loan and title conditions, and performing deeds office searches.
• Prepare loan documents for signature and draft all required conveyancing documents including powers of attorney, servitudes, waivers, resolutions, and conveyancer’s certificates.
• Attend to property transfers, land development applications, and the preparation of notarial deeds.
• Liaise professionally with clients, bankers, estate agents, managing agents, councils, and linked attorney firms.
• Provide weekly progress reporting to stakeholders and maintain proactive communication throughout the lifecycle of the matter.
• Prepare lodgement documentation and coordinate all lodgement arrangements with the deeds registry.
• Ensure all suspensive and administrative conditions are fulfilled for registration within agreed turnaround times.
• Attend to all financial aspects of transactions, including drafting final accounts, reconciling costs and disbursements, and resolving client or attorney accounting queries.
• Maintain accurate records and ensure compliance with deeds office regulations, bank conditions, and statutory requirements.
• Manage high-volume workloads and prioritise matters effectively to meet deadlines and service expectations.
• Resolve administrative and process delays by liaising with relevant parties and escalating when necessary to ensure timely registration.

Education

• Matric / Grade 12, required.
• Secretarial Diploma, required.
• Additional conveyancing‑related courses in property law or legal practice are advantageous.
• Typing proficiency of 45+ words per minute is required.

Experience

• Minimum 7+ years' experience handling conveyancing matters, including bonds and transfers, within a legal or conveyancing environment.
• Ability to manage files independently from inception to registration.
• Experience preparing all core conveyancing documents, including notarial deeds, servitudes, and complex transfer requirements.
• Experience with commercial bond registrations is advantageous.
• Proficiency in legal/conveyancing systems such as LexisConvey, WebConvey, Stordoc, and L@W/E4.
• Experience working within high-pressure, high-volume environments with strict turnaround times.
• Clear criminal and ITC checks preferred for legal compliance.

Job Specific Competencies

• File Management & Ownership
• Accuracy & Compliance
• Client Service Excellence
• Document Drafting Expertise
• Operational Efficiency
• Communication & Relationship Management
• Problem‑Solving & Process Improvement