Jobs at Astron Energy (Pty) Ltd.

Financial Perspective

• Collaborates and work closely with Inland Stock Control Analyst in addressing gaps and trends from Stock Control Administrative and Audit reviews.
• Fosters compliance and accountability culture at the facility through effective Stewardship of all administration controls which include but are not limited to Hauler Payments, User Access, Segregation of Duties, SOX controls and Compliance Training

Customer Perspective

• Assist Terminal Manager with any Special projects /Assignments and reports, which are required from time to time

Internal Processes

• Lead all business related incident or loss investigation and ensure timely completion. Stewards the LPS process by ensuring LPS targets are met. Steward and actively participate in Safety Meetings, Stand Downs, Loss Prevention System Observations (LPO’s) and Job Loss Analyses (JLA’s)
• Administer and capture monthly absentee records, Overtime, Shift allowances and ensuring leave policy is properly administered. Administer proper TEA and PCard accounting. Assist Terminal Manager to monitor and analyze actual expenditures versus plan on a monthly basis to achieve Terminal targets

Professional Qualification and Certifications:

• Tertiary Qualification in Logistics or Supply Chain Management / Operations.

Work Experience:

• Three or more years in a similar role with Operational experience preferably petroleum industry.

Knowledge and skills:

• Numeracy skills
• Experience in terminal operations management, financial knowledge in managing OPEX and ability to manage external relationships
• Strong drive for results and ability to lead change
• Computer Literacy- Fluency in Microsoft Office, SAP & FuelFACS or similar system knowledge.
• Strong leadership skills in operational excellence, people development, and being customer focused.

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Key areas of responsibility include:

• Supporting the Astron Energy Branded Marketer team and the Branded Marketer partners to deliver business plan margin and volume objectives, through:
• Ensuring strategic enablement of product supply and logistics for day-to-day fulfilment of product demand at the right time and right location
• Own and manage all supply, logistics, marketing and finance relationships and communication on behalf of the BM Team.
• Building, coordinating the scheduling plan and interface for the BM department for all Supply, Logistics, Marketing and Finance projects where the BM department is impacted. Drive alignment and required participation. This is a key role to ensure the interface between the BU’s to ensure the value chain is optimized.
• Look for opportunities and work with Supply, Logistics, Marketing and Finance stakeholders to ensure new ways of working and new opportunities and enablers are implemented to drive efficiency in the business.
• Partner with Terminal Managers to generate & align) the forecast and input for all terminals.
• Take the lead in collating and coordinating the Branded Marketer input and actions for EBM and other similar processes for Branded Marketer partners.
• Active participation in strategic initiatives including the BM strategy formulation and implementation.
• Through deep understanding of contracts, provide guidance and influence the content of the agreement to Legal the BM team with contract management and work with ESMs to ensure contractual obligations are met by all parties.
• Develop, collaborate, track and report on all BM processes and drive compliance and continuous improvement (SHEQ, Retailer selection etc.
• Work with Credits Team to ensure business enablement on credit line during public holidays and peak periods.
• Manage all quality circle meetings with terminal teams and Branded Marketer partners to discuss challenges and drive solutions.

Professional Qualification and Certifications:

• Sales/ Marketing Degree

Work Experience:

• Minimum 5 years Sales & Operations experience in the oil industry
• Direct management and leadership of business support functions
• Deep understanding of the fuels industry supply chain and its dynamics
• Project management experience

Knowledge and skills:

• Commercial acumen and good understanding of value drivers
• Contract management knowledge.
• Extensive experience and mastery in  Collaboration and Influencing.
• Excellent communication and interpersonal skills.
• Strategy development and delivery
• Program management (the process of execution and influencing to get it done across multiple stakeholders with multiple projects
• Creative and critical problem-solving skills
• Numerical and analytical thinking skills
• Stakeholder relationship management
• Good presentation skills
• Fuel industry knowledge.
• Logistics management experience
• Good team building skills.
• Ability to foster trust relationships with key stakeholders.

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• Provides specialist safety advice and guidance and support across the organization including:
• Develop and implement OHS Compliance standards to align with OHS Act and Regulations
• Monitor and ensure adherence to local regulatory requirements, organisational standards, policies and procedures in particular OHS Act and Construction Regulations
• Plan and implement safety inspections and audits in line with the requirement for Safety Management System in accordance with ISO45001
• Provide support to incident investigations
• Assisting company in ensuring continued compliance with all current safety legislation and company standards
• Convene and facilitate the Health and Safety Committees.
• Provision of dedicated or ad-hoc safety support as requested
• Providing support on setting health and safety objectives and targets
• Legislative awareness and compliance
• Technical guidance and assistance on company safety processes
• Champions Leadership Team OHSACt Audits
• Act as Process Advisor for Contractor Management System within the Company by:
• Demonstrate visible leadership in Contractor Management
• Work with Process Sponsor to ensure efficient and effective implementation of Contractor Management System
• Conducts HES review on Contractor during tender phase and execution phase.
• Ensuring the process, procedures, roles & responsibilities are current, measured, reported and implemented
• Support Contract Owners during process execution – define and monitor appropriate process KPI’s / Targets
• Conducting annual assessment of process effectiveness and develop improvement plan as required
• Work with supply chain to ensure efficient Contractor Management System implementation across all key contracts

Training

• Develops and conducts health and safety training programmes and material. Train Supervisors so they understand their role in the Occupational Health and Safety as well as train Contract Managers on their roles on Contractor Management System
• Steward and coach colleagues in all aspects of the execution of LPS in the Field. This includes the following:
• Conduct Field Observations (TSPA's)
• Use and Re-inforce the use of Stop work Authority in the field
• Raise NLI/LI's in IMPACT ERM using Green Cards
• Conduct Field LPO's and addressing LPS findings ensuring questionable items are dealt with swiftly
• Reinforce the use of LPSA's in the Field
• Address LPS findings immediately with relevant Stakeholders
• Be first Point of contact for Emergencies and Incidents
• Ensure First Aid Notifications are Sent out Timeously by providing required incident information
• Report and address (if possible) any Adverse/Unsafe  conditions noted on-site (e.g. Environmental spills; unsafe steam leaks; etc.) to the Relevant Stakeholders or Departments for actioning
• Partake or/and Assist in Incident Investigations as and when required

Administration

• Capture safety related information on a daily basis, consolidate and report to Safety Team Lead on a weekly basis, discussing trends, themes and risks, and making recommendations for improvement / change.

Professional Qualification and Certifications:

• Degree in Environmental Health/ Safety Management or equivalent relevant degree.

Work Experience:

• At least 5 years and more Operational Experience in Occupational Health and Safety or Compliance
• Experience in Construction Industry will be an added advantage

Knowledge and skills:

• Analytical thinking, Building partnerships
• Effective communication, Assertiveness
• Influencing, Self-motivated
• Trustworthiness, Goal/achievement orientated
• Has a strong sense of urgency in addressing Occupational Health and Safety related issues
• Strong Drive for Compliance
• Analysis, integration and reporting of data
• Occupational Health and Safety legislation
• Professionalism and ethics
• Stakeholder engagement

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• A Contractor - Packaging Material Coordinator typically handles various tasks related to the management and coordination of packaging materials.

Responsibilities:

• Inventory Management: Maintain accurate records of packaging materials inventory, ensuring adequate stock levels to meet production needs.
• Supplier Coordination: Work with suppliers to schedule deliveries, manage purchase orders, and resolve any discrepancies in shipments or invoices.
• Logistics: Schedule and coordinate the transport of materials to ensure timely delivery to AE production site.
• Documentation: Ensure paperwork for completeness and accuracy, and maintain logs of daily activities.
• Compliance: Ensure compliance with company guidelines, safety standards, and applicable regulations.

Professional Qualification and Certifications:

• A relevant degree/ national diploma in management, business, or a related field

Work Experience:

• Previous experience in materials coordination, inventory management, or a similar role.

Knowledge and skills:  

• Proficiency in inventory management software (e.g., SAP), strong organizational skills, and the ability to troubleshoot and resolve issues efficiently.

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• Reporting to the Communications & Training Lead, the Field Trainer is responsible for all Training and Programs execution in Retail and across the network, at a time where remarkable step change is required (customer profitability, service excellence and Retail support) in a dynamic economic landscape.
• The role is responsible for implementing training programs that raises visibility and improves the operational effectiveness of Retail Sales & Operations and the Retail Network, promoting high performance to enable improved Site Profitability, Retailer Accountability for sustained improvement in service levels to customers and increased job satisfaction for CSA’s, supervisors etc.
• Works closely with the Sales team and Retailers to train on-site personnel and drive continuous improvement in operating standards, processes and procedures that will significantly improve the overall competitiveness, customer experience and ultimately the performance of the Retail business.
• In addition, the role ensures that adequate training is provided and sustained for all new site staff and that all new programs and initiatives are well supported by site staff, including rolling out and supporting the new brand. Customer experience is critical to the success of the network and therefore the Trainer is expected to ensure that this is measured, and improvement initiatives implemented where gaps exist.

Financial Perspective

• Conduct execution observations to ensure effective and efficient implementation of training programs, tools and processes, and etc.
• Manages operational expenses in line with approved budgets.
• Develop a training plan and manage the training budget for the area/region. 

Customer Perspective

• Gain good understanding of each site performance against required customer KPI’s, and develop the required intervention and/or improvement initiatives
• Ensure consistent high- quality customer service standards are maintained at each site across the network, and flag inconsistencies for intervention
• Arrange, manage, and facilitate site training
• Actively support/handhold re-branded sites until standards are met.
• Support Branded Marketers to ensure standards are maintained across the network.
• Demonstrates excellent facilitation, presentation, and communication skills; varying style to fit the audience as needed; presents information in a logical sequence, uses appropriate visual aids; excellent listening skills; manages group dynamics and time on learning topics

Internal Processes

• Provide monthly performance reports, attendance records and action tracking to ensure targets are achieved.
• Share relevant training outcomes and reports with the Sales Management to assist with areas of competencies and skill building development.
• Partner with sales teams in the achievement of operational goals via training, learning & development

Operational Excellence

• Deliver and execute training programs to develop and improve product knowledge and customer service by CSA’s, for all Retail sites as appropriate according to class of trade mix and priorities.
• Support the Branded Marketers via coaching and exchanging best practice to ensure seamless and consistent customer experience across the Astron Energy network
• Facilitate and/or deliver a variety of topics that include (Brand, Card Offering, Environmental Compliance, Customer Service, Customer First, Image Stewardship, Auto Replenishment, Wet Stock Management, Fuel Ordering, Credit, Product Knowledge, Sales Tools.
• Work closely with sales operations to understand business performance and provide guidance and input or proposed actions towards performance improvements

Professional Qualification and Certifications:

• Tertiary Qualification preferably BCom, Sales & Marketing, Finance, HR
•  Suitably qualified candidates with substantial retail service station experience
• Certified trainer will be preferred

Work Experience:

• 5 years of retail service station experience in the sales and/or training environment
• Financial and business acumen
• Strong and demonstrable understanding of retail service station operating costs and financials

Knowledge and skills:

• Teamwork: Critical
• Communication: Critical
• Strategy Deployment: Critical
• Achievement: Critical
• Customer Focus: Critical
• Ability to adapt to change: Critical
• Incumbent must have a clear understanding of Sales and Marketing operations within South Africa. Develops strong relationships with sales teams.
• Demonstrates an ability to enforce all terms and conditions of the retail agreements.
• To be effective, it is important that the incumbent has strong financial, analytical skills, has a solid working knowledge of PC software applications (i.e., Excel & PowerPoint), possess a good understanding of the oil industry in RSA and the overall Sales & Marketing objectives and vision to ensure alignment of goals with strategic direction.
• Needs minimal supervision & at times will operate under tight or stringent deadlines.  Strong negotiation and consultancy skills required. Collaboration with other functional groups to execute for enterprise value. Notable change management is required as the rebrand program completes over a 5y period.
• Reporting on skills GAP analysis conducted, actively working with Sales Teams and Retailer to close identified GAPS.