Jobs at Civil Aviation Authority (SACAA)

OVERALL PURPOSE OF THE JOB

• Provides high-level administrative support and assistance to the Executive and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Also arranges travel and accommodations for executives

Planning

• Participate in divisional planning of activities.
• Assist in the development of project specific action plans.
• Manage both manual and electronic diaries.
• Arrange and set up workshops/seminars/team building initiatives.

Stakeholder Provision

• Implement high quality written and verbal communication with both internal and external stakeholders.

Financial Administration

• Obtain quotations and ensure payment of invoices in line with the relevant policy requirements.

Office Administration

• Provide all administrative support to the Executive and Management.
• Manage and maintain the Executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and draft minutes of meetings and provide feedback to relevant persons.
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executive
• Handle confidential documents and ensure they remain secure.
• Coordinate all logistical arrangements for local and international travel, car hire and accommodation.
• Ensure procurement of all office requirements and coordinate IT related issues.
• Undertake all logistical arrangements in support of meetings, workshops or other divisional activities.
• Assist Executive and Management in the preparation of presentations
• Assist Management in the collection and consolidation of data and information for purposes of reports, spreadsheets and projects.
• Ensure quality and submission of all Exco and Board reports in line with the required timelines.

Requirements

Minimum Qualification:

• Grade 12 plus Secretarial or Administration National Diploma or relevant equivalent qualification

Added advantage

• Degree in Business Administration or relevant equivalent qualification

Experience:

• 3 years Secretary or Office Management or Administration experience

Closing Date: 24 July 2026

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OVERALL PURPOSE OF THE JOB

• To regulate, monitor, and enforce Cargo Security standards and ensure compliance with CARS 108.
• To promote aviation security and a culture of secure transportation of cargo by air.

Oversight activities Inspections and audits

• Plan inspections and audits as per laid-down ISO Procedures.
• Conduct oversight activities following set guidelines and submit comprehensive reports.
• Evaluate risk assessment reports and make appropriate recommendations.
• Conduct risk assessments and recommend mitigation measures.

Administration

• Perform job-related administration tasks.
• Compile and submit management reports as required.
• Create and maintain a database of allocated clients.
• Create and maintain a database for non-compliances on the findings register.
• Handle internal and external correspondence through the Manager.
• Maintain the AVSEC Documents management system relating to Air Cargo Security in line with the records management procedures.

Enforcement and Compliance

• Conduct investigations of reported undeclared and mis-declared cargo consignments to determine compliance with Part 108 and associated regulations.
• Perform follow-ups on all noted non-compliance cases investigated to ensure that appropriate corrective action, sanction or penalty is imposed.
• Compile reports of all major and severe to the Enforcement Committee.
• Provide technical expertise during incident and accidents investigations when required.

Development of Regulations

• Make recommendations regarding regulations to address identified gaps in the security system.
• Participate in the process of developing and amending legal instruments related to aviation security.
• Develop of technical guidance materials and promotional materials.

Approvals (Part 141 in terms of SA-CATS-TS)

• Part 141 - Assess applicants' Manual of Procedure and Curriculum as per Part 108 and SA-CATS-CS.
• Cargo Security Manual - Assess Cargo Security Manual in terms of Part 108 and NASP.

Liaison and Communication 

• Participate in initiatives to promote cargo security.
• Act as a liaison between stakeholders and SACAA at a local level.
• Provide industry feedback to the pertinent authority and SACAA.

General

• Perform any other function for Cargo Security and Dangerous Goods Department as and when required.

Requirements

EDUCATION

MINIMUM

• National Diploma in Administration or relevant or equivalent NQF-Level 6 qualification
• Cargo Security Certificate or Aviation Security or Dangerous Goods or Risk Management Certificate

ADDED ADVANTAGE

• Degree in Security or Risk Management or Logistics
• Aviation Security Diploma

EXPERIENCE

• 3 years' experience in Cargo Security or related experience
• Aviation experience would be an added advantage

Closing Date: 24 July 2026