Jobs at Growthpoint Properties

Key Performance Areas:

Administration

• Submit copy of agreement of lease and tenant criteria documents to Docuhub.
• Follow up on outstanding lease agreements and on FICA documentation. 
• Submit offer to lease agreement for lease drafting to Docuhub  i.e., renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents. 
• Liaise with tenants, Portfolio Manager, Leasing Consultant, Credit Controllers, and agents about lease agreements. 
• Ensure correct loading of agreements on the system. 
• Ensure the correct loading of debit orders. 
• Open and upkeep tenants’ files.
• Attend to lease audits. 
• Complete and upkeep outstanding lease reports as well as reports on new lets and renewals already concluded. 
• Assist Portfolio Manager and SBU as and when required. 
• Advise meter readers of any changes. 
• Assist with compilation of the monthly report packs. 
• Assist with the budget process. 
• Perform secretarial functions when requested. 
• Calculate annual and insurance rates adjustments for loading onto MRI. 
• Prepare renewal sheets with information on current and budgeted charges. 
• Load/file of take back inspection reports received by Building Managers.
• Write housekeeping letters and reports. 
• Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries. 
• Weekly reporting on outstanding offers / leases / FICA. 
• Monthly reporting on GLA / vacancy movements 

Requirements
Education

• Post matric qualification in Property Management or equivalent diploma/degree is a prerequisite.  OR
• NQF 4/5 Real Estate Certificate

Experience

• Minimum 2 – 3 years of experience in property management, administrative or client interaction roles required

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Key Performance Areas:

Administration

• Answering of Telephone calls, taking messages, sending emails to staff, and general reception duties (maintaining a neat and clean reception area).
• Consumables and Stationery ordering in line with the budget provision.
• Assist the Centre/Operations Manager with monthly projections, monthly reporting and annual budget preparation.
• Fraxion Administration – capturing of orders and invoices, track and follow up with approvers.
• Documentation management – ensure that all documents are filled on a central electronic drive i.e Sharedrive, RIMS etc.
• Ensure Tenant and Contractor databases are up to date i.e Fraxion.
• Write housekeeping letters and reports.
• Filter and relay walk-in tenant and contractor queries on range of issues including but not limited to housekeeping
• Delivering of memos and assisting staff members with various administration tasks

Requirements
Education

• Grade 12 – pre-requisite
• Post Matric qualification will be advantageous.

Experience

• Minimum 2 years of experience in a documentation and secretarial environment or similar.
• Preferably in a property environment