Jobs at Publicis Groupe

Overview

• The Digital Production Assistant / Project Manager is a key operational driver responsible for managing digital-first production workflows, coordinating suppliers and internal teams, and ensuring projects are delivered on time, on budget, and to specification. 
• The position plays a central role in the successful delivery of projects, working across production and project management disciplines. This role is responsible for translating briefs into actionable plans, coordinating internal teams and external suppliers, managing timelines and budgets, and ensuring work is delivered to a high standard.
• Operating in a fast-paced environment, the role requires a highly organised, detail-oriented individual who can manage multiple projects simultaneously while maintaining strong communication, structure, and momentum from brief through to final delivery.

Responsibilities

Production & Project Delivery

• Manage the end-to-end delivery of projects, from initial brief through to final execution
• Facilitate production briefs entering the system and ensure clarity of scope, requirements, and timelines
• Coordinate and manage suppliers across print, digital, and integrated production outputs
• Ensure all deliverables meet agreed quality standards, specifications, and deadlines

Project Management & Planning

• Create, manage and maintain detailed project timelines, milestones, and schedules
• Monitor project progress, proactively identifying risks, bottlenecks, or delays
• Implement solutions to maintain momentum and ensure projects stay on track
• Manage multiple concurrent projects without compromising accuracy or delivery standards
• Maintain organised project documentation and status tracking

Supplier & Stakeholder Management

• Act as a key point of contact between internal teams and external suppliers
• Allocate work to suppliers based on availability, skillset, scope, and cost efficiency
• Build and maintain strong working relationships with suppliers and internal stakeholders
• Support supplier onboarding and ongoing supplier administration
• Ensure clear communication and alignment across all parties involved in a project

Financial & Administrative Management

• Track and manage project budgets throughout the production lifecycle
• Ensure financial processes and workflows are followed accurately
• Maintain awareness of costs, approvals, and budget constraints
• Flag potential scope creep, budget risks, or timing implications early
• Support financial documentation, cost tracking, and reconciliation

Collaboration & Communication

• Work closely with Client Service and internal teams to gain a thorough understanding of project requirements
• Translate briefs into clear, actionable production instructions
• Facilitate regular check-ins, status updates, and project meetings
• Ensure all teams are aligned on priorities, deadlines, and deliverables
• Communicate clearly, professionally, and proactively at all times

Qualifications

Experience & Background

• A minimum of 3+ years experience working within an advertising agency environment
• Strong exposure to production workflows, supplier management, and financial processes
• Experience working across administrative, operational, and production functions
• Proven ability to support high-volume, fast-moving project environments

Additional information

Skills & Capabilities

• Strong hybrid capability across both production and project management
• Excellent organisational, planning, and time-management skills
• High attention to detail and strong documentation discipline
• Confident multitasker with the ability to manage competing priorities
• Strong problem-solving skills with a calm, solutions-focused approach
• Excellent verbal and written communication skills
• Strong interpersonal skills and the ability to build positive working relationships
• Financial awareness and budget management capability

Tools & Systems

• Project management and production tools
• Microsoft Word, Excel, and PowerPoint
• Ability to quickly learn and adapt to new systems and workflows

Personal Attributes

• Highly reliable, proactive, and self-motivated
• Calm under pressure and comfortable working in deadline-driven environments
• Positive, collaborative team player
• Naturally organised with a strong sense of ownership and accountability
• Committed to continuous learning and professional development

go to method of application »

Overview

• As a Mid-level creative you will work with our passionate, multi-talented studio delivering on exceptional, integrated concepts and designs to exceed client briefs and expectations.  
• A Mid-level Digital Designer can expect to be craft-led and platform neutral conceptual thinkers, in particular having an understanding of all major social platforms as well as being comfortable executing work on these platforms as well as any digital format. Should a desire to transform companies by creating beautiful, intuitive, and human-centred products and experiences. 
• The successful candidate will be tuned into all aspects of South African popular culture and the platforms and media it plays in, as well as have a strong point of view on what it takes to win in this space.  

Responsibilities

Duties include, but not limited to: 
What you’ll do everyday  

Responsibilities 

• Be up to date with digital platforms 
• Manage your creative process on projects  
• Work with other disciplines (Strategists, Developers, Media, Accounts, etc.)  
• Be a champion for digital innovation on every project you touch  
• Participate in pitches for new business  
• Define or apply the aesthetic of overall campaigns  
• Manage multiple projects simultaneously  
• Generate ideas and sell them into clients or other members of the team  
• Mock up creative ideas  
• Design across multiple channels  
• Consistently produce creative elements against a deliverables list  

OPERATIONAL KPI’S 

• Ability of design work (Show minimum of 4 examples) 
• Must show an understanding of various programmes 

Working knowledge of these tools 

• Illustrator  
• Photoshop 
• Indesign 
• After Effects (Advantageous) 
• KeyNote / PowerPoint 
• InVision (UI / UX)<not in use by Machine, remove when posting> 
• Spark AR Studio 
• AdobeXD (UI/UX))<not in use by Machine, remove when posting> 
• Figma 
• Google Web Designer & DV360 (Advantageous) 
• Facebook Creative Hub (Advantageous) 
• 3D Animation & Production (Advantageous) 

BUSINESS KPI’s 

• Must be able to work on one sizable and two small size project at any one time.  
• Have the ability to attend every review on a project with new 3 ideas / designs. 

Qualifications

• Great time management 
• Must have a minimum of 3-4 years’ experience 
• Ability to work under pressure & meet tight deadlines  
• Adopt problem solving skills  
• Strong communication skills with ability to provide rationales for creative choices made  
• Adequate presentation skills  
• Working knowledge of existing and emerging technologies & platforms  
• A strong understanding of best practice interaction and visual design principles  
• Able to work with team members