Jobs Available at Office of the Chief Justice South Africa

REQUIREMENTS :

• Applicants should be in possession of a three (3) year National Diploma in Public Management /Public Administration or equivalent relevant qualification at NQF level 6 as recognised by SAQA.
• A minimum of five (5) years’ experience in Ethics, Integrity and Management of which three (03) years must be at Junior Management/ Assistant Director level. Certified as an Ethics Officer and a valid driver’s license will serve as a requirement

DUTIES :

• Develop and monitor the implementation of ethics and integrity, fraud prevention and anti-corruption framework, policies and strategies: Conduct a relevant stakeholder engagement on ethics management, fraud prevention and anti-corruption strategy. Maintain ethics and integrity, fraud prevention and anti-corruption, framework, policies, strategy and implementation plan.
• Manage the administration of financial disclosures in the department, including lifestyle audit review: Monitor the submission of the financial disclosure by the designated employees (SMS members and other categories of designated employees). Monitor the verification of the disclosure forms submitted by the other categories of designated employees. Conduct the lifestyle audit on the disclosure forms submitted by the SMS members.
• Ensure the implementation of the ethics management program: Monitor the implementation of other remunerative work (ORW) system. Develop and conduct awareness program on ethics and integrity, Provide strategic advice on the management of conflict of interest (external and internal). Promote ethics and integrity within the OCJ: Ensure the identification of systematic and recurring risks. Analyse ethics and corruption risks that prevents and deters unethical conduct and acts of corruption.
• Develop and implement education and awareness program for the prohibition on employees conducting business with the state. Manage the Sub-Directorate: Management of performance and development. Undertake Human Resource and other related administrative functions. Establish, implement, and maintain efficient and effective communication arrangements. 

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REQUIREMENTS :

• Applicants should be in possession of an LLB Degree or a minimum of 20 modules completed towards an LLB, BA Law or BCom Law Degree. Results must accompany the application.
• A minimum of one (1) year secretarial experience or as an Office Assistant. A valid driver’s licence will serve as an added advantage. 

DUTIES :

• To ensure attendance and screening of all incoming and outgoing calls. To ensure that appointments and meetings of the Judge are diarized. To ensure that the judgments are typed and correspondences are filed accordingly in the right sections. To ensure that signed Judgments and orders handed down in court or virtually are sent to the typist and the library (Judgment only).
• To ensure that all visitors are received, screened and their queries are attended to. To ensure that all incoming and outgoing documents are recorded and filed. To ensure that stationery for the Judge is ordered and collected. To ensure that the court files are ready and Judge has all documents in the file on time as per duty roster. To ensure that all files received from various section(s) are verified by the Registrar of that section.
• To ensure that the register of reviews is up to date and signed on receipt and return of reviews to the review Clerk. To ensure that he register/template of the reserved judgment is updated and notifying the Statistics officer as well as the office of the Judge President when judgment has been handed down. To ensure that the transcribed judgments from transcribers reach the Judges for approval and signature. To ensure that the Heads of Arguments from various stakeholders are received filed and verified.
• Informing parties involved via e-mail and or telephonically of time and date when reserved judgments will be handed down, further notifying them on how the judgement will be handed down. To ensure that the bench book of the Judge is prepared and files are in court before the court starts or before Judge enters the court.
• To ensure that all cases are called and recorded as per court roll. Calling the case number and the parties’ names on record before Judge can allow parties to start with their matters. To ensure that the correct Oath ID or declaration is administered in court, when required. To ensure that the exhibits are handled, controlled and noted professionally and captured accordingly. To ensure that the correct order is endorsed on the file and or on Case lines after it was granted by Judge in court.
• To ensure that all the travel, accommodation arrangements are in order on time, attend to sign the documents being signed prior approval. To ensure that the Judge’s logbook is submitted on or before 5th of every month to the Transport Officer. To ensure that the car is booked for either maintenance and service, receive the preauthorization for the Judge’s vehicle.
• To remind the Judge of the invoices so that the submission of the S&T claims can be processed. To ensure the submissions of Cell phone and 3G data claims for process purposes. To ensure that court roll(s) is submitted to the Statistical. 

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REQUIREMENTS :

• Applicants should be in possession of an LLB Degree or a four (4) year Legal qualification. A minimum of two (2) years’ legal experience obtained after qualification. 
• MR3: LLB Degree or equivalent plus a minimum of 2 years post qualification experience in legal profession. 
• MR4: LLB Degree or equivalent plus minimum of 8 years post qualification experience in legal profession.
•  MR5: LLB Degree or equivalent plus a minimum of 14 years post qualification experience in legal profession. Superior court or litigation experience will be an added advantage.

DUTIES :

• Manage and execute quasi-judicial functions. Co-ordination of Case Flow Management support process to the Judiciary and Prosecution. Manage the issuing of all processes. Initiating Court Proceedings. Co-ordinate, interpreting services, appeals and reviews. Process unopposed divorces and the facilitation of Pre-Trial conferences. Quality checks on Criminal Record Book. Authenticate signatures of Legal Practitioners, Notaries and Sworn Translators. Supervision and management of staff. Provide practical training and assistance to the Registrars’ Clerks. Ensure annotation of relevant publications, codes, acts and rules. Attend to and execute requests from the Judiciary in connection with cases and case related matters. Exercise control over the management and safekeeping of case records and the record room. Deal with the files in terms of the relevant codes and Legislation. 

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REQUIREMENTS :

• Applicants should be in possession of an LLB Degree or a four (4) year Legal qualification. A minimum of two (2) years’ legal experience obtained after qualification. 
• MR3: LLB Degree or equivalent plus a minimum of 2 years post qualification experience in legal profession. 
• MR4: LLB Degree or equivalent plus minimum of 8 years post qualification experience in legal profession.
•  MR5: LLB Degree or equivalent plus a minimum of 14 years post qualification experience in legal profession. Superior court or litigation experience will be an added advantage. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate's suitability based on the post's technical and generic requirements.

DUTIES :

• Manage and execute quasi-judicial functions. Co-ordination of Case Flow Management support process to the Judiciary and Prosecution. Manage the issuing of all processes. Initiating Court Proceedings. Co-ordinate, interpreting services, appeals and reviews. Process unopposed divorces and the facilitation of Pre-Trial conferences. Quality checks on Criminal Record Book. Authenticate signatures of Legal Practitioners, Notaries and Sworn Translators. Supervision and management of staff. Provide practical training and assistance to the Registrars’ Clerks. Ensure annotation of relevant publications, codes, acts and rules. Attend to and execute requests from the Judiciary in connection with cases and case related matters. Exercise control over the management and safekeeping of case records and the record room. Deal with the files in terms of the relevant codes and Legislation.

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REQUIREMENTS :

• Applicants should be in possession of a Grade 12 certificate. A minimum of one (1) year experience in court recording, exposure to Court related functions and a valid driver’s license will serve as an added advantage.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate's suitability based on the post's technical and generic requirements.

DUTIES :

• Perform digital recording of court proceedings and ensure the integrity of such recordings. Provide administrative support at circuit courts. Collection of statistics. Provide administrative support in general for court performance and case flow management.
• Provide any other administrative support in in relation to caseflow, HR, Finance and Supply Chain as required by the Judiciary, Court Manager, Chief Registrar and Supervisor. Accuracy and attention to detail.
• Ability to work under pressure. Customer service. Document management. Operating a DCRS/CRT machine. 

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REQUIREMENTS :

• Applicants should be in possession of a Grade 12 certificate. A minimum of three (3) years’ experience as an Usher Messenger. A valid driver’s license will serve as advantage.

DUTIES :

• Allocate Usher messengers to the Judiciary for provision in the courtroom and for the Judge’ Chambers. Draft the final court roll per day for all civil trials & opposed matters, appeals & criminal matters, including postponed matters. Provide administration support functions to the Judges and staff in the unit. Ensure usher messengers follow security and confidentiality procedures when handling official documents. Compile monthly statistics to evaluate productivity of usher messengers.
• Conduct in-house training of officials. Coordinate tasks allocated to assist the office of the Judge President and Deputy Judge President. Facilitate collection and delivery of post to and from the post office. Co-ordinate and distribute court rolls on the noticeboards to the relevant judiciary.
• Provide support with the scheduling of court matters. Negotiate the court rooms allocation with Judges in times of shortages. Allocate courtrooms based upon the type of case, needs of the case and the Judicial Office. Ensure that the relevant signs are placed relating to accused person seating arrangements in criminal matters. Determine the needs from Judges relating to courtrooms.
• Ensure IT is informed of MS Teams or Court online case set up requirements for specific courts. Provide support with re-arrangement of courtrooms for special functions such as memorials. Provide support to legal practitioners with oversize exhibits for use in courtroom. Attend to media outlet set up in courts once approved by the Judge/Court Manager. Distribute the files between Judges & the administration offices.
• Collect motion files from the typist to the Judges and deliver to the usher/ court and Judges chambers. Sort, check and monitor safekeeping of the court files. Circulate Court rolls according to the distribution list. Ensure that files are taken by the usher to typists when matter is finalized. Supervise the collection and distribution of court files. Ensure that ushers return to court after adjournments and remain in court. Ensure general supervision of employees. Allocation of duties and quality control on the work delivered by officials. Manage leave of staff.
• Advise and lead supervisees. Manage performance, conduct and discipline of employees. Ensure that all employees develop. Implement and monitor work systems and processes to ensure efficient functioning. Assist in other administration sections during term and recess as requested by Chief Registrar and Court Manager. 

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REQUIREMENTS :

• Applicants should be in possession of a Grade 10 (ABET level 3). No experience required. A valid driver’s license will be an added advantage. 

DUTIES :

• Render administrative support functions to the Judges and the Court Room. Escort members of the bench to and from court and attends Judges' chambers with counsel. Facilitate order in court rooms before calling the Judges in. Organize the court crew and inform them of the starting times, in line with the daily court roll. Maintain silence and order in the court rooms when Judges enter or leave.
• Check the correctness of motion court rolls, generation of copies and dissemination according to the distribution list. Maintain Court Rooms’ records. Check and arrange the criminal and civil files (to be taken to the court rooms). Report the missing files to the Judges. File/ archive the documents, registers, etc. Facilitate the smooth- running of the court rooms.
• Assist with the scheduling of court matters (motion opposed). Arrange the representation of cases. Negotiate the Court Rooms allocation with Judges in times of Court. Collect and distribute court files. Sort and check the court files. Keep the court files safe. Circulate Court rolls according to the distribution list.