Jobs Available at Postbank (SOC) Ltd

Job Responsibilities

Account Administration Functions/Responsibilities

• Perform all functions according to Postbank rules, procedures and Policies
• Receive incoming general correspondence/calls from internal and external stakeholders and assist or elevate as necessary
• Dealing with estates accounts in accordance with procedures and policies
• Check that all necessary documentation is available for processing of estates accounts, cheque clearances and related issues.
• Dealing with savings and investment related accounts in accordance with procedures and policies
• Check that all necessary documentation for processing investments, payments, compliance and related activities are correct
• Deal with all functions related to Unclaimed Accounts, Proxies and Court Orders
• Diagnosing and correcting of wrongly captured transactions
• Closing and transferring of workmen compensation funds as per customer request
• Receiving/dispatching/auditing of savings books
• Record and report accurately on daily performance/productivity (statistical)
• Recording of Postbank non-conformances
• Management Support

Qualifications and Experience

• Grade 12 (NQF Level 4) with Mathematics and/or HG Accountancy
• Diploma (NQF Level 6) in Accountancy would be an advantage
• Police Clearance Certificate is mandatory and must be attached to your application
• 2-3 years financial/banking experience
• Experience in banking systems such as FCUBS and Postilion

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Job Responsibilities

Daily Orders

• Performing of mini audits on Postbank orders
• Ensure that staff follow up on all open orders regarding VISA cards and Smart Save books (SAP Report ZMMR0330)

Stock Take

• Perform monthly manual stock take regarding the VISA cards and Smart Save books in Postbank
• Ensure sufficient stock levels in Postbank regarding VISA cards and Smart Save books

Standing instructions

• Authorise standing instructions, and credit orders according to the delegation of authority
• Ensure the correctness and/or follow up of rejections regarding standing instructions, credit orders and daily limits
• Confirmation of credit orders/standing instructions and daily limits via SMS

Operational/Customer relations

• Constantly review the look and feel of the SMART Save book and VISA cards
• Creation of requisitions on the SAP system regarding Postbank VISA cards and Smart Save books during the ordering process
• Perform stock receipt on the SAP system after VISA Cards and Smart Save books are received in Postbank
• Preparation of invoices for payment by the creditor section of the SA Post office
• Follow up on all internal and external audit queries
• Continuous review of policies and procedures regarding the Card Management section
• Review of operational efficiencies regarding the Card Management section
• Ensure that the personal development plans of staff are adhere to
• Reporting of any irregularities
• Ensure that key registers are updated
• Brief staff regularly on security regarding their environment
• Assigning tasks to subordinates
• Communication with clients internal and external
• Ensure that all safety regulations are adhere to in the section
• Mini audits on all safety aspects
• Compiling sectional report

Qualifications and Experience

• Matric/Grade 12 or equivalent NQF qualification.
• Police Clearance Certificate is mandatory and must be attached to your application
• Two years’ relevant financial services experience in a financial environment
• Experience in handling VISA cards and Smart Save books

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Key Output:  

• Secretariat function to the SCM Bid Committees 
• Quality assurance and guidance 
• Turnaround time of RFP / RFQ as per SLAs, etc 
• Enforcement of procurement policy, process, and its communication to stakeholders 
• Customer relations and satisfaction Interpret and communicate National Treasury prescripts  
• Mitigation of irregularities and reporting to relevant authorities 
• Stakeholder engagement support 

Qualifications and Experience Experience:  

• Minimum of a Degree (NQF Level 7) in Commerce / Engineering / Supply Chain Management or equivalent. 
• Minimum of 5 years’ experience SCM projects and / or operations environment with an emphasis on procurement processes, of which 2 years in a supervisory role. Certification and/or experience in procurement in a public entity/environment will be a distinct advantage