Latest Jobs at RecruitMyMom

Job Description

• This is a remote position.
• A fast-growing property investment firm is seeking a hyper-organised fully remote Investment Portfolio Administrator to keep their property portfolio organised, compliant, and moving. Working Monday to Friday, 08:30 – 16:30 UK time (1-hour lunch break), this full-time permanent role offers an authentic, collaborative, and high-vibe team environment.  
• Reporting to senior operations leadership and working alongside company directors, you will take total ownership of held portfolio administration and coordination. We are looking for a process-disciplined self-starter who wants to take complete operational ownership and grow long-term as the business expands.  
• No prior UK property experience required. Full training from the ground up is provided: we care far more about your proactive drive, organisational stamina, and process discipline.  

Responsibilities

Portfolio Management & Compliance Tracking:

• Own day-to-day administration across properties: rental statements, repairs follow-up, arrears tracking, tenant changeover admin, and letting agent queries.  
• Track and action safety certificates, property insurance renewals, council tax setups, and utility transitions before deadlines expire.  
• Maintain complete and accurate records across CRM platforms, mortgage schedules, shared cloud folders, and digital portfolio trackers.  

Refinance & Finance Administration:

• Maintain a 100% complete mortgage and refinance schedule across all financed properties.  
• Spot mortgage end dates early, initiating refinance preparation at least 3 months in advance.  
• Coordinate refinance progression with brokers, lenders, valuers, and legal teams, keeping documentation moving without avoidable delay.

Stakeholder Communication & Cross-Department Coordination:

• Own day-to-day management of the portfolio inbox, ensuring incoming queries are acknowledged, prioritised, and progressed.  
• Act as the central information hub: pass key portfolio updates promptly to internal operational, finance, and marketing teams without them having to chase.  
• Build constructive working relationships with letting agents, contractors, insurers, and professional advisers.  

Commercial Optimisation & Reporting:

• Review portfolio cash flow, occupancy, and operating costs monthly—bringing forward at least one practical efficiency recommendation or cost-saving proposal each month.  
• Produce concise regular reporting on portfolio position, refinance status, risks, and upcoming actions. 

Requirements

• Proven Experience: 5+ years of experience in a high-volume administration, senior operational support, project coordination, or executive assistant role. Experience supporting international clients remotely is highly advantageous.  
• System & Tracker Proficiency: High IT competency with spreadsheets and CRM platforms. Familiarity with Google Workspace tools is a distinct advantage.  
• Tech & AI Agility: Comfortable picking up new software quickly and naturally curious about using AI tools to streamline admin workflows and drive efficiency.  
• Communication Skills: Flawless written and spoken English. You write updates that are clear, professional, and proactive enough that leadership rarely needs to ask follow-up questions.  

Dedicated Remote Setup:

• A quiet, professional home office environment free from background noise.  
• Meticulously reliable high-speed fibre internet connection.  
• Robust backup power arrangements (Inverter/UPS) and secondary data options to ensure uninterrupted working hours.  
• Modern laptop/PC, high-quality headset, and clear webcam.

 This role requires a decisive self-starter who drives issues forward relentlessly, while respecting clear decision boundaries:  

• Proactive Owner: You chase outstanding items without prompting and never send an email and simply wait.  
• Process & Tracker Disciplined: Rigorous and detail-focused, you rely on CRMs, spreadsheets, and live asset trackers—never memory.  
• Commercially Curious & Tenacious: You think like a landlord—checking costs, seeking cost-effective outcomes, and holding letting agents, contractors, and brokers accountable.  
• Channel Confident: You pick up the phone when a quick call will unblock an issue faster than an email, always documenting decisions in writing afterwards.  
• Clear on Boundaries: You drive operational admin relentlessly, but escalate investment, lending, expenditure, and strategy decisions strictly to Directors.  
   

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Job Description

• This is a remote position.
• A rapidly expanding property investment and management group is looking for a vibrant, fully remote Customer Success Coordinator to serve as their central operational engine. Working Monday to Friday (08:00–16:00 or 09:00–17:00 UK time, with a 1-hour lunch break), you will join an authentic, high-energy, and collaborative remote team that values mutual support and straightforward communication.
• Reporting directly to senior operational management and working alongside team leaders, you will take single-point ownership of case progression across active property transactions—driving deals from initial instruction right through to legal completion, administrative setup, and project handovers.
• This permanent position offers long-term stability and growth for someone ready to plant their roots, take full operational ownership, and make the role their own. No prior UK property law knowledge is required—full training is provided, as we prioritise personality, drive, organisational stamina, and process discipline.

Responsibilities: 

Transaction & Case Progression

• Own active case management across property transactions, refinances, and portfolio administrative updates.
• Relentlessly chase conveyancers, solicitors, lenders, and brokers to ensure deals move between milestones without sitting untouched.
• Identify stalling cases early—flagging delays to internal leadership the week they start, not the week they become urgent.

Stakeholder & Documentation Coordination

• Liaise directly with UK solicitors, brokers, and external partners to request, verify, and gather required documentation.
• Maintain strict document hygiene: ensure 100% of property documentation and photos are saved with correct naming conventions.
• Track upcoming key financial milestones on existing portfolio properties for internal review.

Property Onboarding & Setup

• Own post-completion onboarding: set up utility accounts, local authority council tax, and building insurance.
• Coordinate active communication channels for properties under management.
• Track active property development projects and translate operational progress into clear, proactive updates for company directors.

Flawless System Administration

• Maintain 100% current, real-time records across core systems (CRM, shared drives, and project trackers).
• Deliver weekly case update reports to company leadership on schedule.

Requirements

• Proven Experience: 5+ years of experience in a high-volume administration, case management, project coordination, or senior operations role. Experience supporting UK or international clients remotely is highly advantageous.
• System & Tracker Proficiency: Comfortable managing high-volume data in CRM platforms, project management systems, Google Workspace, and live tracking sheets. Must be tech-agile.
• Communication Skills: Flawless written and spoken English. You write updates that are clear, professional, and proactive enough that directors rarely need to ask follow-up questions.

Dedicated Remote Setup:

• A quiet, professional home office environment free from background noise.
• Meticulously reliable high-speed fibre internet.
• Robust backup power (Inverter/UPS) and secondary connectivity to combat load-shedding.
• Modern laptop/PC, high-quality headset, and clear webcam.

This role requires a very specific balance: someone decisive enough to drive every case forward, yet disciplined enough to respect client boundaries.

• Relentless Case Progression: You treat a case going quiet for more than a few days as a signal to act, not a signal to wait. You chase outstanding documentation without needing to be reminded.
• Process & Tracker Discipline: You are structured, rigorous, and detail-focused. You rely on CRMs, task management platforms, and live trackers as your primary working tools, never relying on memory.
• Channel Confidence: You pick up the phone or jump on a call when that is the fastest way to unblock a case, following up every conversation in writing so there is always a clear record.
• Decisive, but Clear on Boundaries: You drive everything within your remit relentlessly. However, you recognise decisions that belong strictly to senior leadership (financial terms, commitments, contract signatures) and escalate them promptly.
   

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Job Description

• This is a remote position.
• Working 1 to 2 hours per day, this remote position supports sourcing and administrative operations within an e-commerce start-up. The role focuses on identifying prospective products, gathering supplier information, and maintaining organised digital records to streamline catalogue expansion.
• This opportunity provides flexibility for an organised professional skilled in online research and documentation.

Key Responsibilities

• Conduct product research and sourcing tasks to identify suitable items for e-commerce listings.
• Maintain and update product sourcing databases, tracking sheets, and records.
• Organise product details, specifications, and supplier documentation.
• Perform daily administrative routines to ensure sourcing workflows remain current.
• Supplier relations​

Requirements

• Practical knowledge of online research and administrative procedures within an e-commerce context.
• High level of accuracy and attention to detail in data entry and documentation.
• Dedicated remote setup with reliable internet connectivity

Software requirements:

• MS Excel
• Google Doc
• AI skills (Claude/Gemini/Grok) 

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Job Description

• This is a remote position.
• A property investment firm is seeking an organized, proactive Executive Assistant to support the Directors across key operational and administrative areas. This is a fully remote, independent contractor role starting at 2–5 hours per week, with scope to increase as the business scales.
• Working directly with the Directors, you will take ownership of daily workflows, manage calendars, and track critical conveyancing and banking documentation for property deals. You will keep property spreadsheets meticulously updated, organize Google Drive, set up task management systems (e.g. Asana/Trello), and handle light social media updates.
• Our ideal candidate is a detail-oriented systems thinker who thrives on managing asynchronous communications, coordinating with lawyers, brokers, and investors, and bringing order to busy schedules.

Key Responsibilities:

Executive Support & Diary Management:

• Coordinate Director schedules, resolve scheduling conflicts, and protect focus time.
• Issue timely reminders for upcoming investor calls, conveyancing deadlines, and networking events.
• Manage asynchronous updates, converting late-evening voice notes and messages into clear daily task priorities.

Property Deal & Conveyancing Administration:

• Organize, track, and chase critical property documents, including Memorandums of Sale, valuation reports, signed loan agreements, and Deeds of Trust.
• Maintain clear records of outstanding solicitor and lender queries to keep property completions moving forward smoothly.
• Keep property spreadsheets, entity structures, and deal tracking sheets updated with absolute accuracy.

Operations & Process Improvement:

• Help select, implement, and manage centralized task-tracking tools (e.g., Trello, Asana, or Google Workspace).
• Standardize document naming conventions and maintain organized Google Drive folder structures.
• Identify operational bottlenecks and establish clean Standard Operating Procedures (SOPs).

Investor Relations & Visibility:

• Maintain investor tracking spreadsheets and assist with assembling presentation collateral for masterminds and property investor networks.
• Collect project updates, case studies, and deal milestones from Directors to schedule on social media platforms.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in an operational support role, ideally within property development, real estate, or investment sectors.
• Strong numerical aptitude and exceptional attention to detail when working with spreadsheets and legal documents.
• Experience with Google Workspace (Drive, Sheets, Docs) and project management software (Trello, Asana, or similar).
• Comfortable and experienced working remotely with minimal supervision and managing flexible or asynchronous working hours.
• Excellent written and verbal communication skills.
• High level of initiative—a problem-solver who naturally creates order out of chaos.
• Fully set up home office.

Desirable Traits:

• Process thinker: Loves building structured, repeatable systems.
• Calm under pressure: Manages multiple deadlines without losing accuracy.
• Proactive gatekeeper: Anticipates issues and keeps processes moving before bottlenecks occur.
• Tech-savvy: Comfortable learning and implementing digital workflow tools.

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Job Description

• This is a remote position.
• Supporting executive management and project sponsors across a portfolio of ten US projects, this position leads financial management, financial modeling, and strategic transaction execution. The role focuses on developing valuation frameworks, links-based financial models, establishing internal controls, coordinating PCAOB-registered independent audits, and overseeing financial readiness for potential Nasdaq direct listings.
• Operating on a flexible, part-time 10-15 hours per week remote basis with working hours aligned with regular United States business hours (5pm - 12pm SAST), you will oversee external service providers across accounting, taxation, and audit disciplines. A primary focus of the role involves executing outreach and negotiating commercial terms with intellectual property owners across universities, research institutions, and enterprises to secure technology licences, assignments, options, and joint ventures.

Key Responsibilities

• Construct valuation and financial models (DCF, comparable transactions, risk-adjusted NPV) incorporating development risks, dilution, and sensitivity scenarios to support licensing and acquisition decisions.
• Lead outreach and commercial negotiations with universities, research institutions, and corporate IP owners to structure and execute IP licenses, assignments, acquisitions, options, and joint ventures.
• Build linked financial forecasts (income statement, balance sheet, cash flow) incorporating R&D, clinical, and engineering milestones, while maintaining 13-week cash flow tracking.
• Manage entity ledgers, bookkeepers, reconciliations, intercompany balances, payment controls, and US GAAP reporting to achieve a 10-day monthly close target.
• Appoint and supervise tax preparers to ensure federal, state, franchise, payroll, contractor, and foreign-ownership filings are maintained.
• Source PCAOB-registered audit firms, maintain auditor independence, prepare audit schedules, and resolve queries relating to IP, R&D, and share-based compensation accounting.
• Oversee financial preparations for US public listings in partnership with SEC counsel and listing advisers, maintaining cap tables, transaction accounting, and SEC filing calendars.
• Accept designated appointments as a director, officer, or manager for individual portfolio entities where separately agreed, supporting governance, budgeting, and stakeholder communications.

Requirements

• Certified Public Accountant (CPA) qualification (or recognised equivalent) / CA (SA) 
• Proven track record in US GAAP compliance, SEC reporting, and advanced Microsoft Excel financial modeling.
• Demonstrated experience building valuation and forecasting models, leading financial preparation for completed US public listings/registrations, and managing issuer audits.
• Strong experience evaluating and negotiating IP licences, acquisitions, or related transactions with universities, research institutions, or commercial enterprises.
• Capability to manage external professional service providers independently and deliver executive recommendations.
• Availability to work remotely with schedule alignment to regular United States business hours.

Desirable Requirements

• Direct experience with US public direct listings.
• Financial management experience within early-stage biotechnology or energy sectors.
• Practical experience serving as a director, officer, or senior manager across multiple corporate entities.

Required Software Skills

• Microsoft Excel.

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Job Description

• This is a remote position.
• Averaging 20 hours per week, this remote contract position supports hands-on CRM administration, third-party system integrations, and multi-step workflow automations. Operating behind the scenes in an independent capacity, the role assists with execution while internal oversight and direct client communications are retained by senior leadership.
• The position focuses on two primary areas: executing an internal Zapier to Make migration project and delivering client-specific CRM project requests. Working from structured briefs and clear technical specifications, the role conducts research, configures system environments, builds integrations, and maintains operational consistency according to documented standards.

Key Responsibilities

• Zapier to Make Migration: Take over and execute the daily hands-on migration of existing workflows from Zapier to Make to achieve project completion.
• CRM Building & Configuration: Translate scoping specifications and technical requirements into fully configured Pipedrive environments, including pipelines, fields, permissions, and native integrations.
• Automation Scenario Building: Build, test, and maintain complex, multi-step automation scenarios and webhooks using Make and Zapier.
• Third-Party Tool Integrations: Set up, configure, and test ecosystem tools and client add-ons, including WATI (WhatsApp platform), PandaDoc (document generation), form automation tools, and webhooks.
• Quality Assurance & Troubleshooting: Conduct pre- and post-go-live quality assurance testing on CRM setups; debug broken integration flows, API webhooks, workflow failures, and data sync errors independently.
• First-Line Support & Oversight: Serve as the primary contact for incoming client support tickets, delegating tickets to internal team members and providing process oversight.
• Post-Implementation Check-ins: Execute scheduled 7-day, 14-day, and 21-day post-go-live check-ins with clients to track system adoption and resolve technical issues.
• Team Continuity: Maintain critical automation deliverables and implementation continuity during team leave periods.

Requirements

• 2+ years of experience configuring Pipedrive (or similar CRMs) at an administrative level.
• Proven hands-on experience building, testing, and troubleshooting multi-step workflows in both Make and Zapier.
• Demonstrated ability to independently follow documented standards and execute technical tasks from a written brief.
• Technical experience configuring third-party integrations, including WATI (or WhatsApp platforms), PandaDoc (or document generation tools), form builders, and webhooks.
• Proven ability to independently debug broken integration flows, API webhooks, field mapping errors, and data synchronisation issues.

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Job Description

• This is a remote position.
• Optimising operational efficiency within a busy medical accounts department, this fully remote part-time position supports financial processing and daily accounting duties. You will maintain precise transaction records, ensure seamless reconciliations, and drive process improvements using artificial intelligence.
• Working 20 hours per week spread over 5 days, this position provides support to the Finance Manager and wider team.
• This role involves inputting supplier invoices, allocating payments, managing cash sheet entries, assisting with monthly payroll, and leveraging AI tools to enhance accounts department workflows.

Key Responsibilities

• Input and process supplier invoices with high accuracy.
• Allocate payments and receipts while reconciling customer and supplier accounts.
• Manage daily cash sheet entry and carry out regular reconciliations.
• Collaborate with the Finance Manager and wider team to execute general finance tasks.
• Assist with month-end reporting and reconciliation tasks as required.
• Support monthly payroll processing and assist with payroll data entry.
• Implement and utilise AI tools to streamline processes and improve efficiency within the accounts department.

Requirements

• Minimum of 3 years of experience in an accounts receivable or finance administration role.
• Strong focus on AI-supported finance tasks and practical experience in AI implementation.
• Solid understanding of account management and reconciliation principles.
• Proficiency in Microsoft Office, with advanced skills in Microsoft Excel.
• Excellent organisational and time-management capabilities.
• High level of attention to detail and data entry accuracy.
• Proven ability to work independently in a remote capacity as well as collaboratively.
• Friendly, professional, and proactive workplace approach.

Desirable Requirements

• Experience using dedicated accounting software platforms.
• AI implementation.​

Required Software Skills

• Microsoft Excel
• Microsoft Office

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Job Description

• Leading national purchasing and stock optimisation strategies for a construction industry supplier, you will drive supply chain efficiency and inventory control to support business growth. The primary focus is to balance working capital reduction with seamless material availability across nationwide branch networks.
• This national role exercises full portfolio ownership over core industrial product categories.
• Reporting directly to the Executive Team with matrix leadership over nationwide branch stock controllers, the position builds data-driven demand forecasting models, oversees international sourcing logistics, and standardises national procurement contracts.

Key Responsibilities

• Manage purchasing frameworks for core industrial and raw material portfolios to secure best value​
• Consolidate buying power across all national production facilities and branch networks
• Standardise ad-hoc local branch purchases into structured, pre-negotiated national contracts to enforce supplier governance.
• Develop predictive forecasting models tracking seasonal trends and market dynamics to optimize demand planning.
• Audit stock rotation patterns to minimize slow-moving inventory and free up working capital.
• Establish customized minimum and maximum stock thresholds for individual branches based on facility size and local demand.
• Manage import risks for raw materials, tracking global price indexes, handling currency fluctuations, and auditing import tariffs.
• Coordinate with freight forwarders and customs agents to streamline border clearances and prevent port delays.
• Draft, maintain, and enforce National Service Level Agreements (SLAs) with core vendors.
• Conduct supplier performance audits using scorecards measuring on-time delivery, product quality, and price consistency.
• Provide matrix leadership and mentorship to decentralised branch Stock Controllers nationwide.
• Oversee an internal stock transfer system to balance surplus inventory across branches and resolve local shortages.

Requirements

• Bachelor’s Degree or Advanced Diploma in Supply Chain Management, Logistics, Commerce, or a highly analytical/quantitative field.
• 5 to 8+ years of group-level procurement or demand planning experience.
• Advanced proficiency in Enterprise Resource Planning (ERP) systems.
• High-level MS Excel expertise (data modelling, pivot tables) or Power BI experience.

Desirable Requirements

• Experience within industrial environments such as steel, building materials, construction, or wholesale distribution.
• High-volume inventory background.

Required Software Skills

• Microsoft Excel
• Power BI

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Job Description

• This is a remote position.
• Supporting a group of property businesses, this part-time remote contract position manages day-to-day bookkeeping and transaction reconciliations. Operating with flexible scheduling overlapping UK business hours, the position maintains financial records for residential property acquisition, refurbishment, letting, sales, and holiday let management. Commencing with 5 to 8 hours per week, there is potential expansion to 10 to 12 hours per week.
• The role focuses on managing monthly income reconciliations across multiple revenue streams, matching payout and transaction reports line-by-line against bank statements. Working under the direct supervision of the Director and alongside an established Virtual Assistant, the successful candidate ensures accurate transaction logging, expense coding, and document processing to deliver clean records to external accountants.
• The environment requires a detail-oriented, discreet, and reliable administrative specialist who takes accountability for financial record-keeping across several companies simultaneously. 

Key Responsibilities

• Monthly Income Reconciliation: Pull payout and transaction reports across multiple income channels—including Booking.com, Airbnb, Eviivo, FDMS card terminals, and legal completion statements—and match them line-by-line against PDF bank statements, separating host fees, commissions, and adjustments.
• Reconciliation Reporting: Produce monthly reconciliation reports highlighting matched line items, missing entries, and transactional discrepancies requiring query.
• General Bookkeeping: Record sales, purchases, receipts, and payments across multiple group entities, maintaining reconciled accounts and coding income and costs accurately to specific companies and properties.
• Intercompany & Loan Tracking: Track intercompany loan accounts across group businesses and record interest charges accurately.
• Document Management & Invoice Capture: Collect invoices and receipts via email or scanning, upload documents into Dext to flow into accounting software, and chase missing documentation

Requirements
Essential Requirements

• Minimum of 2 years' proven bookkeeping or accounts administration experience.
• Confident working proficiency with Dext, Xero, or QuickBooks.
• Strong capability in spreadsheet management using Microsoft Excel or Google Sheets.
• High level of accuracy, attention to detail, and discretion when handling confidential financial information.
• Excellent command of written English.
• Based in South Africa with a reliable internet connection, a quiet home workspace, and an operational load-shedding contingency plan.
• Ability to work flexible part-time hours overlapping UK business hours.

Desirable Requirements

• Experience working with UK clients, including knowledge of VAT and Making Tax Digital (MTD).
• A recognised bookkeeping qualification
• Experience handling holiday-let accounts, including Booking.com, Airbnb, Eviivo payout reports, and card terminal settlements.
• Experience managing multi-company bookkeeping functions simultaneously.

Required Software Skills

• Dext
• Google Sheets
• Microsoft Excel
• QuickBooks
• Xero