Latest Jobs at Redheads Engineering Solutions (Pty) Ltd

About the job

• The Redheads Group is looking to employ a Site Agent / Driver in conjunction with the YES initiative. This means the person must currently be unemployed and be 33 years and younger. It will be for a 12 months contract.

Responsibilities:

• Duties: Manage timekeeping duties, including timesheet management, biometrics system oversight, and accurate recording of hours and overtime using Excel sheets.
• Perform 3-way checks between timesheets, organograms, and POE files to ensure data accuracy.
• Ensure timely submission of digital timesheets for weekly reporting and bi-weekly payroll, meeting all deadlines.
• Setup and maintain biometric systems for site establishment, troubleshooting errors, and conducting technical callouts when necessary.
• Collaborate with the Project Engineer on site activities and assist in populating the organogram.
• Provide daily feedback to the Project Engineer and Site Agent on staff attendance.
• Monitor and enforce clocking procedures to ensure adherence to regulations, reporting any non-compliance to the Project Engineer.
• Identify and address issues related to timekeeping, discrepancies, or late submissions.
• Report discrepancies and concerns to the Project Engineer for timely resolution.
• Proactively engage in process improvement initiatives to enhance efficiency and accuracy in timekeeping procedures.
• Propose and implement innovative solutions to streamline timekeeping processes and minimize errors.

Experience:

• Minimum of 3+ years of proven experience in timekeeping.
• Demonstrated track record of managing timekeeping and timesheet submissions for site-based teams with over 50 members.

Knowledge:

• Proficiency in timekeeping and timesheet management.
• Familiarity with clocking systems, particularly mobile biometrics systems and Uniclox software (Advantageous).
• Understanding of BCEA (Basic Conditions of Employment Act) and LRA (Labour Relations Act)

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Receptionist:

• greeting guests
• answering phones and screening calls
• taking and typing minutes of the Ops meeting
• creating files as and when requested
• managing boardroom appointments for the company
• maintaining the reception and coffee station area
• providing general support tthe team

CV Writer:

• Assist the team in crafting professional resumes that highlight their skills, experiences, and achievements.
• Gathering information from the recruiters, writing and editing CVs, and tailoring them tspecific job roles.

Database Cleaner:

• ensuring the accuracy and integrity of data within our databases
• identifying and correcting data entry errors, removing duplicate records, and updating outdated information.

DSP Alumni Coordination:

• Collect contact data of DSP Alumni
• Assist with administrative tasks for the DSP Alumni project
• Document administration:
• Assist with the creation and finalization of documents required for project administration

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Qualifications

• Engineering degree or diploma
• Completed ISO Auditor 9001:2015 training course

Experience

• Minimum 3 years automotive manufacturing experience with an OEM
• Technical background of vehicle assembly processes

Critical skills

• Results-driven
• Ability to identify and solve problems
• Ability to work independently
• Ability to adapt quickly

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Responsibilities:

• Ensure morale on site is positive
• Maintain and foster positive relationships with site employees
• Ensure company resources are used according to policy and code of conduct
• Assist with inspection of guesthouses and ensure that accommodation is up to standard
• Assist with the mobilisation of site employees
• Assist with follow-ups for timesheets every Monday
• Assist with site administration
• Chauffeuring team members and other people
• Transportation of goods and materials
• Document and message delivery
• Record keeping, maintaining accurate delivery records
• Vehicle maintenance, conduct routine inspections, and perform basic maintenance of vehicles.
• Operate company vehicles
• Plan routes
• General errands, run errands as required by management, including purchasing supplies, banking tasks, or other miscellaneous activities.
• Deliver documents to clients or suppliers

Requirements:

• Valid driver’s license
• Clean driving record
• MS Office skills

Knowledge:

• Previous experience as a site agent will be an advantage
• Previous work on Eskom sites will also be an advantage
• Best routes, knowledge of South African roads and rural areas an advantage
• Familiarity with basic vehicle maintenance procedures
• Ability to navigate routes and use GPS systems efficiently

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Personal Assistant

• Manage Executives Diaries, assessing priority of appointments and reallocation as necessary
• Manage Executives correspondence (email included), ensuring that incoming correspondence is dealt with by the Executive or on behalf of the Executive or other staff as appropriate
• Screen calls, enquiries and request and deal with it when appropriate
• Produce documents, reports, presentations and drafting of correspondence as required
• Organize meetings and preparation of meeting agendas, pre-meeting briefings and meeting packs
• Record, transcribe and distribute minutes of meetings
• Review and quality control of all documents and correspondence and obtaining signatures on important documentation
• Co-ordinate business and personal travel arrangements for executives, local and international, including: flights, transfers, accommodation, travel file as well as obtaining visas
• Support submission of all business expense claims including supporting documents for company credit card purchases and supply to finance at month end
• Provide administrative support to the executive/operations team
• Assist MD with personal errands
• Office Administration
• Manage preparation for client visits and meetings
• Monitor, screen, respond and distribute incoming sales communication
• Assist with group insurance claims
• Ad hoc duties related to general office administration
• Assistance with compiling tenders
• Assistance in executing projects
• Various administrative and compliance back-office activities
• Administration of Redheads Engineering GmbH
• Preparation and correspondence for accounting and payroll as input to external service provider
• General business administration (ensure compliance with various statutory bodies and legislation)
• Load and release payments
• Cashflow projections, ensure sufficient funds are in account
• Deutscher Verein Pretoria Coordination
• Collect contact data of DSP Alumni
• Create content for social media of Deutscher Verein
• Assist with administrative tasks for the Deutscher Verein Pretoria

Experience

• 3 years administrative experience
• 3 years in a Personal Assistant / Executive Assistant role
• Technical background would be highly beneficial, e.g. work experience in a technical / engineering company

Skills

• 3 years administrative experience
• 3 years in a Personal Assistant / Executive Assistant role
• Technical background would be highly beneficial, e.g. work experience in a technical / engineering company