Job Opportunities at Transnet

Position Purpose:

• The prospective incumbent will ensure full statutory compliance to record management related legislation and develop internal controls, and appropriate policy and procedures, they will provide pro-active leadership, oversight, guidance, and advisory support across the TP Division on all aspects of records and document management, function specific policies, ethics and good governance regarding record management as well as liaise with IT in overseeing and managing the implementation of effective IT systems to ensure a high standard of TP Division record and document storing governance

Position outputs:

Assist in developing and maintaining an effective and secure records management system (e-filing and paper-based filling system) designed to ensure that record keeping practices meet the TP Division objectives.

Provide oversight over the maintenance of all records in the TP Division through effective and efficient records management system to ensure safe record keeping and provide an accessible resource hub for the Division to:

• Manage information and ensure that the TP Division complies with legal, statutory, accountability and best practice requirements
• Identify vital records, develop, and implement Business Continuity and Disaster Recovery Plans to ensure safe custody, protection, and preservation of all vital records
• Research, design, review and maintain records and document retention schedules and plans
• Maintain a register of all information requests in line with POPIA, Records Management Policy and the Retention Schedule
• Maintain a Register of classified information across the TP Division in line with the Information Classification Policy.
• Assist in the continuous review of record keeping system and make recommendations for required changes so that the system is aligned to the changing needs of the Division and its users (Regularly review and when required update the filing systems to ensure that they remain relevant and effective).
• Manage the disposal and safe custody of Divisional information stored on the Corporate/Division server.
• Ensure records are filed according to the approved file plan, which provides for quick and efficient retrieval of information and facilitate the implementation of authorised disposal and retention.
• Ensure accessibility, confidentiality, integrity and safe custody of Divisional correspondence and statutory records.
• Ensure that all users are aware of how information and documentation is stored and managed within the Division and understand and appropriately apply the filing protocols, so that the level of quality and security of information of the system is always maintained.
• Develop information requirements gathering procedures and conduct interviews with users to better understand information needs.
• Participate in the planning of all new electronic systems to ensure that record management requirements are considered.
• Run the Departmental record registry by creating paper and electronic folders, filing, and retrieving information in accordance with best practice records management procedures so that information needed can be quickly and easily accessed.
• Manage, assist and liaise with the TP Departmental Document Controllers/ Administrators and SharePoint Site

Administrator and or other record management systems to:

• Manage the physical and digital record management System and or
• Support the end user with all SharePoint record management issues.
• Enhance SharePoint Record Management functionality with the develop, configure and maintain document libraries.
• Ensure that information can be identified and retrieved when required by providing well-structured records classification systems and record keeping systems.
• Monitor compliance and implement audit recommendations regarding record management
• Review, analyze and comment on documentation from Regulatory and Governance perspective.
• Assist, liaise and co-ordinate with Group Record Managers and other Divisional Record Managers.

Qualifications & Experience:

• National Diploma in Records and Document Management Practices or similar qualification such as B Bibl Degree - NQF 6
• 5 – 8 years’ experience in Records and Document management practices and principles with at least 3 years in a

Managerial position.

• Librarian experience would be an added advantage.
• Experience in Archiving.
• Requirement of Trust and Honesty in the handling of Finances as per the National Credit Act Amendment 19.

Standard Job Requirements

• Driver’s license code 08
• Travel as required and approved

Competencies:

• Advanced Interpersonal skills.
• Ability to manage knowledge and information via online databases. Advanced high
• Advanced Computer skills.
• Advanced planning and organising.
• Advanced Problem solving.
• Advanced Communication skills
• Team-player.

Knowledge:

• Specialist knowledge of Records and document management practices and principles.
• Knowledge of information management principles and processes.
• Knowledge of relevant legislation, policies and procedures i.e. corporate governance, record-keeping, POPI Act, National Archives Act.
• Archiving.

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Position Purpose:

• To ensure compliance to TNPAs Risk & Control Frameworks and enable the Division's SCM to meet its objectives and obligations in a way that does not expose the organisation to adverse risks. Entrench a standardised risk management framework based on the Control Self-Assessment (CSA) methodology.
• Disseminate information and conduct training on Risk & Control Frameworks to Supply Management stakeholders and end-users as required.

Position outputs:

Supply Chain Compliance and Risk Framework Alignment:

• Develop controls to address adherence to relevant legislation, management of identified risks and ensure that Supply Chain Management (SCM) controls such as Business Critical Controls (BCCs) operate effectively;
• Develop, maintain and update compliance related frameworks processes and procedures for implementation across the Divisions Supply Chain Management;
• Maintain a comprehensive Compliance Manual that addresses compliance risks to which TNPA SCM is exposed, objectives and aspects of applicable compliance laws, rules and standards; and
• Efficient monitoring of business-critical controls, by reviewing risks and ensuring that process owners mitigate process risks.

Manage key stakeholder relationships:

• Communicate the objectives of compliance and risk management frameworks to internal and external SCM stakeholders;
• Assist and advise on the development of training and awareness material and conduct training on compliance and risk management frameworks to Supply

Chain Management stakeholders and end-users as required;

• Disseminate relevant compliance laws, rules and standards information throughout SCM;
• Embed the risk awareness culture within TNPA SCM; and
• Co-ordinate interfaces and assist with stakeholder management for regulatory and supervisory bodies, as appropriate in conjunction with TNPA's Compliance.
• Provide compliance and risk management support in Supply Chain:
• Monitor the Division's compliance to Transnet's Supply Chain policy, governance, compliance and risk managemen frameworks;
• Provide training in order to promote compliance to SCM processes and reduce audit findings;
• To manage Enterprise Risk Management in SCM by ensuring that SCM manages risks related to the achievement of business objectives;
• Identifying, analysing, evaluating, and reviewing TNPA SCM's business risks, assessing their impact and probability, assigning risk owners and defining treatment actions to address the risks and monitoring implementation progress;
• Updating TNPA's SCM risk register, disseminate a log of supply chain risks to relevant functions in port's, and report on these;
• Provide formal & informal support on compliance and risk management to SCM throughout the Division to embed controls to roles & responsibilities to their daily activities;
• Coordinate with Supply Chain Management to ensure that established processes comply with applicable legislation;
• Evaluate supplier performance management practices to minimize risk.
• Research and advise SCM of changes to be implemented relating to compliance laws, rules and standards, as well as international developments in compliance and the applicability; thereof in terms of requirements set for leading practices, impacting on the SCM function;
• Assist and advise on the development of compliance processes, policies and systems that address compliance laws, rules and standards, as well as the integration thereof into SCM operational procedure manuals
• Liaise with Internal & External Audits and monitor BCCs & CSA compliance;

To monitor Internal controls and ensure operational effectiveness of financial as well as operational controls within Supply Management.

• Analyse and investigate process internal & external audits; resolve and mitigate findings across SCM.
• Enhancement of controls and re-engineering of processes;
• Assist corporate governance and Transnet Internal Audit (TIA) with ail necessary information required in forensic activities;
• Input into reporting, as well as the formulation of performance indicators and metrics

Compliance and Risk monitoring and reporting:

• Adhere to reporting templates and timelines and ensure that all reporting requirements are met;
• Collate and consolidate regular reports on compliance and risk for the Division's SCM;
• Analyse and report on performance pertaining to supply chain management compliance and risk management within the Division structures;
• Highlight achievement of compliance and risk mitigation targets on a monthly, quarterly and annual basis;

Qualifications & Experience:

• Bachelor's degree in Commercial or Legal)
• Post-graduate Commercial or Legal degree
• 5 years' experience in the audit, corporate governance, compliance or a risk management profession within a Supply Chain or similar environment.

Competencies:

• Detailed knowledge of the PPM; PPPFA, PFMA and BBBEE
• In depth knowledge of Transnet Group Compliance Framework Thorough insight of the regulatory universe;
• Awareness of the Transnet Enterprise Management Policy and The Enterprise management Strategy & framework description;
• Advanced reporting, communication, presentation, organization and negotiation skills for management processes and projects; and Relevant experience in Supply Chain Management and Supply Chain quality.

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Position Purpose:

• To provide support to the Senior Special Internal Controls and Reporting to assist in the improvement of the internal control environment in TPT with specific focus on coordination and execution of internal audits across the operational and financial areas of the business.
• Conduct the 2nd line adhoc assurance audit in line with TPT’s risk based approved annual combined assurance plan.

Position outputs:

• Execution and Reporting of the adhoc Internal Control Assurance reviews requested bymanagement to provide relevant assurance on controlcompliance and effectiveness. Reviews to be conducted in terms of International Internal Auditing standards and Transnet Internal Audit methodology.
• Internal control assurance plan that covers 2nd line assurance reviews and audits that will assist TPT to achieve strategic objectives, mitigate risks and provide assurance to stakeholders over the functioning of controls.
• To ensure that the internal control processes and control frameworks are updated as result of audits and reviews in line with the best practiceand ensure compliance with all relevant legislative framework e.g., COSO, IFRS, PFMA, King IV and corporate governance principles.
• Assist in preparation of monthly reports for TPT governance committees and Group Internal Control Steering
• Committee,on status of Internal Control assurance reviews and Follow Up Reviews.
• Loading of the audit findings on SAP GRC system and ITM management for purpose of tracking and monitoring the audit issues and ensurethat action plans are completed by process owners within the due date.
• To liaise with the Internal Control Analyst to incorporate Data Analytics into ad-hoc reviews to assess compliance to controls across TPT functional areas.
• GRC Competency: Responsible for ensuring the monthly authorisation violation reports are appropriately actioned and that all processes to prevent violations in future are followed.
• Perform follow-up reviews on internal and external audit findings – ensure effective and timeous resolution of audit issues across the TPT.

Qualifications & Experience:

Qualifications, Experience & Inherent Job Requirements:

• Degree in Accounting/Auditing or other relevant NQF 7 qualification.
• 5-7 years’ experience is in a financial compliance role is required, involved in conversion of risk and provide improved controls.
• CIA would be advantageous.
• Public sector experience would be preferred.
• Requirement of trust and honesty in the handling of finances as per the National Credit Act Amendment 19.

Competencies:

• Understanding Audit and assurances practices.
• Understanding of design of controls to mitigate risks.
• Professional Standards for the Practice of Auditing.
• Knowledge of Finance and Accounting systems and practices.
• King IV and corporate governance principles.
• Knowledge and interpretation of all relevant legislation, and regulations.

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Position Purpose:

• To install, support, maintain, analyse, evaluate and troubleshoot all the Information Technology hardware, software and desktop - server support in the port for the complete ICT environment thereby ensuring continued availability of these components forming a major part of the operations and profitability of the businesses.

Position outputs:

• Maintains inventory of computers and Peripherals.
• Negotiates with outside vendors on contract fulfilment, obligations and dispatches IT Services staff and/or vendor representatives to resolve problems.
• Manage IT projects as directed by IT Manager regarding upgrading, repairs and maintenance of ICT infrastructure.
• Management of SPARCS Cache size database to optimal status
• Provides support and resolves problems related to installed computer software; NAVIS, GOS and all Transnet approved
• Server and Desktop applications.
• Identifies software application, network and hardware malfunctions and takes appropriate action to resolve issues.
• First point of contact in all computer hardware and software problems and requests.
• Manage and maintain deployment of AV software
• Configure and troubleshoot Teklogix wireless narrowband data terminals to ensure the efficient dissemination of information to OLEs and CCs.
• Ensure response time on servers is at its peak, this entails monitoring and a production of fault reports.
• Ensure that current software trends are adhered to by keeping up with latest software in the current market.
• Ensure that users are given specific rights to certain files by applying authorized network access and permissions.
• Support and maintenance of all Camco dependant technologies (Zebra printers, OCR readers etc) to ensure optimal turnaround times for landside operations
• Configure and maintain SAP clients on all workstations as directed by SAP support.
• Troubleshoot mobile email clients across various platforms including smartphones.
• Evaluate and monitor requirements for DCT Radio and Wifi infrastructure.
• Monitor and maintain pc interface to PLCs on cranes.
• Ensure maximum availability of T/A infrastructure by monitoring and maintaining XTime900 clients, Turnstiles, Biometric
• Readers, Controllers and POE switches.

Qualifications & Experience:

• Grade 12
• Drivers license / Own Transport
• A+
• N+
• MCITP, CCNA, ITIL
• National Diploma in ICT or equivalent
• 3 years of relevant experience

Competencies:

Knowledge / Skills required:

• TPT business and operations
• Project management
• Corporate governance.
• Data base management
• Office Suite
• NAVIS SPARCS
• GOS
• Teklogix
• High level Communication
• Report writing
• Problem solving
• Lateral thinking
• Organisational
• Presentation
• Communication
• Be prepared to work overtime / Stand-by

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Position Purpose:

• To assist in the execution of the Fraud Risk Management Plan (FRMP) in accordance with National Treasury’s requirements guided by the principals of the Institute of Internal Auditors, International Professional Practice Framework (IPPF) and ACFE to provide assurance on the status of fraud risk and or corruption across Transnet which will include processes and controls.
• To assist in the planning, executing and reporting on fraud risk audit engagements and provide recommendations and guidance to management to mitigate fraud and corruption.
• To assist in referring matters of fraud and corruption for further investigation.
• To assist in delivering quality fraud risk audit working papers and reports with supporting evidence simultaneously adding value to Transnet.
• To assist in contributing to the monthly reporting for the various steering committees such as Fraud Risk Committees, Fraud Working Group, EXCO, RISKCO, Audit Committee and DPE (as and when required).

Position outputs:

Fraud Risk Management – assist in the performance of the following activities:

• Planning, execution and reporting of fraud audit engagement activities in line with the FRM methodology.
• Performance of follow up FRM audits as per the approved FRMP.
• Management and supervision of young professionals in training in all phases of FRM audits and engagement.
• Monitor engagement status, progress, reporting, budgets for timely completion.
• Research and integrate technical issues into the FRM audit engagements.
• Manage and develop effective client relationships.
• Source, extract, identify, analyse and assess fraud trends from audit information, past investigation reports, ERM outputs, TIA reports and evidence.
• Develop FRM audit working procedures and programmes relating to the FRM audit engagements.
• Draft FRM audit findings, corresponding reports, preparation and presentation to management as appropriate.
• Compile, update and maintain the creation and completion of audit files on audit tools - Teammate, as appropriate.

Qualifications & Experience:

• Bachelor’s degree: B. Compt./ B Com Forensic/National Higher Diploma/B-Tech: Internal Auditing/Forensic / diploma and or Information Technology is required.
• Minimum 3 - 5 years’ applicable experience and preferably Supervisory experience.
• At least 5 - 7 years’ experience in an Auditing / Fraud Risk Management role (data analytics would be an advantageous)

Standard Job Requirements

• Driver’s license code 08
• Travel locally and nationally as required by the business
• Honesty and Integrity
• Effective communication, collaboration, analytical and problem-solving skills
• Detail orientated and ability to complete FRM audits within the allocated project timelines.

Competencies:

Behavioural Competencies:

• Strategy & Sustainability
• Inspirational Leadership
• Business Performance and Delivery
• Relationship Management
• Corporate Governance & Compliance
• Personal Mastery

The closing date is on 29.05.2023