New Jobs at TMF Group

Purpose of the role

Global Entity Management assistant responsibilities include providing support services including, but not limited to, document/filing preparation, review to ensure compliance and good standing, and building and maintaining client relationships through high quality service delivery. The right candidate will have exceptional customer service skills and time management.

Key Functions and Responsibilities

• Manage multiple clients with governance work;
• Respond to general entity management requests, on a day-to-day basis from clients, auditors and internal staff;
• Manage client entity governance data as new clients onboard or exit and as governance data changes from time to time.
• Work with service teams to establish reporting to be pulled periodically from the database to support deadlines.
• Take on special projects
• To work simultaneously with various entity and file management platforms.
• Support to business for client onboarding process for service delivery and implementation of tools
• Collaboration and coordination of service delivery with local offices, client and Client Service Relationship  and Onboarding teams.
• Expected to use Viewpoint, workflow technology and any other technologies/tools that make day to day work more efficient and improve our client experience.

Competencies and Skills

• Understanding of legal language and principles, research methods, and other related matters.
• Excellent verbal and written communication skills. Advanced English verbally and in writing
• Ability to embed new way of working and technology
• Accountable, Proactive and Thoughtful
• Knowledge of Microsoft Office applications
• Self-starter; proactive and solution-oriented
• Detail-oriented, analytical, flexible, and able to adjust easily to changing work demands
• Ability to handle sensitive and confidential information with care and in line with business requirements
• Excellent interpersonal and customer service skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.

Experience and Qualifications

• Paralegal or Admin diploma
• 1-2 years  working experience
• Fluent, clear, and concise in English written and oral communication.
• Embraces and drives for change.
• Passion, dynamism, and drive

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Job purpose

The role of Procurement Executive is working within the Group Procurement & Legal team and alongside the Regional EMEA CFO. To drive both compliance with the company policies and procedures as well as cost optimisation from third party contracts to create value and generate a competitive advantage for TMF.  

The strategic principles for the Procurement team are: 

• Supervise and guide business owners from inception when a purchasing need has been identified 
• Drive compliance with Group Procurement policy and its controls  
• Utilize an objective, data-driven, pragmatic approach to control / optimize cost 

Successful candidate can work mostly remotely or from one of our offices in EMEA region

Key Responsibilities:

At a Group level:  

• Meet with stakeholders at project inception and periodically throughout the procurement process to advise them on how to manage their procurement effectively and to negotiate with the third party to maximize commercial value  
• Ensure compliance with the company policies and procedures 
• Collaborate with Legal Counsels to ensure satisfactory contractual terms are secured   
• Build constructive relationships with stakeholders and provide them clear, pragmatic advice  
• Maintain data on contracts to drive annual initiatives to improve the company’s commercial and cash position   
• Measure and maintain satisfactory compliance with the company’s Procurement Policy 

At a Regional level:  

• Support the collection of spend data annually, analyze the data to provide pragmatic recommendations to the EMEA CFO on how to reduce and control their regional third party expenditure  
• Support annual cost control and optimization initiatives  
• Deliver annual training to the region on the procurement process and key controls  
• Review and approve contracts that meet the regional threshold  

Key Requirements:

• Experience with technology agreements 
• Good command of both spoken and written English  
• Commercial awareness and negotiation  
• Stakeholder management and relationship building 
• Project management 
• Preference for candidates with the ability to manipulate large quantities of data to permit analysis 
• A minimum of Bachelor’s degree (or equivalent international qualification) in an appropriate subject, for example, finance or business and/or a Procurement related professional certification such as CIPS, MCIPS or CPSM is an added advantage