Open Job Positions at Mindworx Consulting

Our client is currently looking for a Group Company Secretary to guide and support the Organisation's Board in discharging its regulatory responsibilities.

MAIN OUTPUTS AND RESPONSIBILITIES FOR THE POSITION:

Ensure the corporations Board’s Legislative and Corporate Governance Compliance:

• Provide the Directors, collectively and individually, with detailed guidance on legal duties, responsibilities, and powers
• Ensure that the directors are aware of any law relevant to or affecting the company
• Review Board/Committee structures and Charters on an annual basis
• Conduct Board Performance Evaluation during the first quarter of the Financial Year

Coordinate Board and Board Committee Meetings:

• Facilitate the approval of the Annual Board Plan at the last Board meeting of the calendar year
• Raise matters that may warrant the attention of the board
• Ensure and promote the efficient functioning of all internal management committees
• Ensure all attendance registers and declaration of interests are signed by participants at all Board/Committee meetings
• Conduct quarterly reviews of meetings procedures

Maintain company records:

• Minutes of all shareholders meetings
• Board meetings and the meetings of any committees of the directors
• Lists of directors and shareholders, annual accounts

Report on the office of the Company Secretariat matters:

• Human resources (performance management, learning, and development quality of work, application of policies )
• Financial resources (budgeting, expenditure )
• Stakeholder relations (Board, Committees of the Board) 

Formal Education:

• LLB Degree
• Other postgraduate qualification in the field will serve as an advantage

Technical/ Legal Certification:

• Membership of the Chartered Secretaries of Southern Africa (CSSA) 

Experience:

• Minimum 15 Years’ experience as a Company Secretary

If you have not received a response from us within 4 weeks of the closing date, please consider your application unsuccessful.

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MAIN OUTPUTS AND RESPONSIBILITIES

Develop Group Security Strategy, Charter and Policies:

• Develop the Security strategy for the company and submit to the Executive Committee and sub Committee (Safety, Health Environment & Quality Committee) for approval
• Develop business plans in conjunction with the office of the Group Chief Executive Officer (GCEO) for review and inclusion into the company business plan
• Develop policies, procedures, standards to provide a framework within which to work

Lead and direct the provision of effective Group Security Services and Operations as these relate to:

• Protection of assets, commuters, and employees
• Investigations (non-forensic, general crimes, liability claims etc.)
• Business intelligence
• Nerve center operations
• Technical training of human resources
• The control of the firearm and related equipment
• Document and information security
• Screening and Vetting

Provide expert security advisory services:

• Establish and ensure that all Security structures and committees are in place and are functional and effective.
• Monitor Security Risk, Threat and Vulnerability Assessments (SRTVA).
• Advise on issues of crime detection and prevention.
• Develop and monitor the Company Security Risk Register
• Oversee the review and quality assurance of specifications for goods and services

Manage Group Security Human Resources:

• Lead and direct the Group Security team in the achievement of set objectives and targets
• Ensure the security and financial vetting of the team
• Review and analyse the business plan to determine the applicable deliverables and targets
• Determine the human resource requirements, permanent and contractors, in accordance with the expected deliverables
• Secure the human resource requirements to ensure that deliverables will be met in accordance with the expected targets
• Conduct Performance Planning Sessions
• Compile Performance Management documentation in collaboration with staff members in terms of:
• Job Profile requirements
• Strategic Performance Objectives
• Key Performance Areas
• Personal Development Plan
• Track and monitor performance in accordance with policies and procedures and performance planning documentation
• Continuously provide feedback and coaching to ensure that the staff member/s perform at optimum productivity level
• Conduct performance reviews in accordance with policies and procedures and take corrective actions where necessary
• Appraise performance at the end of the performance period in accordance with policies and procedures
• Provide feedback to the relevant role players
• Manage Human Resources in accordance with policies, procedures and legal requirements
• Complete Human Resource Management actions within the allocated time frames
• Ensure identification of critical skills essential for sustainability of service delivery and the development of succession plans

Manage Group Security Costs:

• Compile the annual Group Security budget and submit for approval
• Review the budget on a monthly basis in respect of performance and report on variances

Manage Stakeholder Relationships:

• Liaise with Divisions and Subsidiaries to receive plans for the year indicating the services needed and to provide leadership accordingly.
• Build and maintain relationships with suppliers and other stakeholders (Railway Safety Regulator; Private Security Industry Regulatory Authority, South African Police Services, State Security Agency, National Prosecuting Authority, Transnet Freight Rail Government Sector Security Council, Gautrain etc.)

Performance reporting:

• Consolidate reports from the Divisions, Subsidiaries and Regions and compile a consolidated Group report for EXCO submission and to the relevant subcommittee of the Board.
• Ensure Annual, Quarterly and monthly management reporting.

KNOWLEDGE AND SKILLS

Formal Education

• Post Graduate Qualification in Security Related Studies.
• Master’s in Business Administration or Management will be an added advantage

 Technical / Legal Certification

• PSIRA grade A
• Security clearance: Secret

Experience

• Minimum 15 years in the Security environment.
• Minimum 10 Years’ experience on Executive Management level.

If you have not received a response from us within 4 weeks of the closing date, please consider your application unsuccessful