Open Jobs at SAAB Grintek

Your role:

Perform the role of a Bid Support and Process Manager with 50% time allocated to following activities:

• Initiate and contribute towards WB Process Digitisation
• Be the super user for the new CRM and attend super user meetings
• Assist users by providing local support and training to users
• Register and provide user support
• Assist in the ASN Structure creation in conjunction with financial controller for various opportunities
• Manage the BD&S SharePoint site
• Coordinate Exhibitions site info on the BD&S SharePoint Team Site
• Contribute to BD&S quality inputs in order to capture processes in BMS / GMS
• Capture customer complains in the Saab In Control BI Munkeby system
• Part of the WB Process audit events
• Initiate and establish the business intelligence facility at BD&S
• Update and take ownership of the Central Supplier Database and in conjunction establish Tender Support Documents folder

Perform the role of a Bid manager with 50% time allocated to following activities:

• Manage bids in accordance with the Win Business Process
• Create draft Bid Plan prior to WB2, together with the PSR
• Request manning of the proposal team, prior WB2
• Finalize and execute bid plan according to WB2 decisions, if applicable
• Responsible for the proposal structure (RFP items, document plan etc.) in accordance with request
• Responsible for managing PO3 calculations
• Ensure that the commercial cost risk exposure on all bids is understood, documented, communicated to all stakeholders and appropriately addressed/mitigated
• Initiate, organize and manage the planned proposal activities up to WB3 within the schedule
• Responsible for confirming with Operations and other departments, as applicable, resource availability for project execution after contract
• Facilitate the sourcing of general bid material
• Regular coordination of proposal progress with the Sales Responsible
• Request resources for review team, if required
• If required, participate in contract negotiations
• Synchronizing with Product Owners/Managers
• Finalise the tender
• Report Submitted Proposals
• Keep an auditable trail of all bid artefacts and records on recognised company systems

Your profile

• A proven track record of successful execution and collaboration across multiple business functions with different types of stakeholders is an advantage.

Skills, Knowledge and Experience:

• Project Management
• Bid Management
• Data base management e.g. CRM
• Commercial Knowledge
• 3-5 years’ experience in Bid management environment
• 1-2 years in Process management
• 1-2 Years in Data base management
• Advance Microsoft experience (word, excel, powerpoint)

Qualification:

• Min Grade 12, suitable tertiary qualification or equivalent years of experience will be an advantage

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Your role:              

• Manage bids in accordance with the Win Business Process
• Apply sound project management principles and techniques to the management of bids
• Effectively manage bid office resources to facilitate the development of appropriate deal strategies, solution and service architectures, commercial models and delivery/service management plans
• Establish clear and effective plans for each bid and execute in accordance with these plans
• Ensure that the organisation’s risk exposure on all bids is understood, documented, communicated to all stakeholders and appropriately addressed/mitigated
• Keep an auditable trail of all bid artefacts and records on recognised company systems.
• Communicate accurately and timeously with all stakeholders and take responsibility for communications being received and understood
• Build and maintain strong working relationships with key stakeholders at all levels of the organisation and across all functions.
• Manage performance issues and escalations in the interests of ensuring bid progress and the development of a compelling offer.
• Facilitate the sourcing of general bid collateral
• Facilitate the compilation and delivery of all client-facing bid deliverables in accordance with client instructions and requirements as well as the organisation’s standards.
• Manages the Ops support budget related to bids

Your profile:

• We are looking for someone who has a strong business focus on realising profitable business within the support and after-sales domain.  You must have a proven track record of strong planning capabilities and willingness to drive towards ensuring customer satisfaction.   

Skills, Knowledge and Experience:

• Solid experience in customer relations and stakeholder management preferably in the defence sector
• Sound business acumen, local market awareness and a conceptual grasp of technology, commercials and services is required
• Understand the organisation’s business model and key functions and offerings, as well as the commercial market and general business environment and conditions
• Excellent interpersonal and organisational skills
• Excellent verbal and written communication skills
• Ability to balance delivery with agreed and contracted expectations and drive the accomplishment of deadlines
• Demonstrate good leadership skills and have the ability to think strategically
• Good working knowledge of MS Office (Word, PowerPoint, Outlook) with advanced Excel skills
• Excellent negotiation skills
• Project Management experience
• Bid Management experience
• 8 – 10 years experience in Bid / Commercial Management
• 3 – 5 years management experience

Qualification:

• Relevant business qualification and/or equivalent years of experience