Open Positions at Excellerate JHI

What you will bring

• Minimum Grade 12 with Accountancy as subject.
• At least 2 years of experience in a similar role within a property management environment, demonstrating practical expertise in the field.
• Proficient typing abilities for efficient document handling.
• Advanced skills in MS Office, and property contract creation systems, example SAP or MDA.
• Effective communication skills over the phone.
• Strong organizational and administrative capabilities.
• Clear and effective verbal and written communication.
• Familiarity with relevant legal and regulatory requirements, including FICA and POPIA and other applicable data protection laws, to ensure compliance in all administrative tasks.
• Understanding of financial principles and practices related to commission calculations, turnover reports, and invoice processing.
• Skilled in preparing and reviewing various types of documentation, including lease agreements, cession documents, and commission claims, and producing accurate reports.

What you will be doing

Credit Balances:

• Investigate and resolve credit balances, ensuring corrections or refunds are processed monthly in collaboration with the Debtors Administrator.

Lease Administration:

• New Deals: Oversee contract creation, coordinate with brokers and the FIC Department, prepare commission calculations and lease packs, and manage cession and cancellation agreements.
• Renewals: Initiate and manage lease renewal processes, liaise with tenants, conduct credit vetting, prepare KYC risk ratings, and handle deposits and additional FICA documents.
• Tenant Administration: Update tenant data on MDA, manage cover letters and tenant files, track and load monthly turnover figures, handle tenant queries, and prepare various lease-related documents and reports.
• Data Integrity: Ensure completeness and accuracy of lease documentation, including contracts, sureties, bank guarantees, and FICA documents. Maintain document tracking, process adjustments, and manage tenant vacating procedures.
• Tenant and Public Liaison: Coordinate with meter reading companies, address tenant account and invoice queries, validate and process broker invoices, and respond to audit queries. Handle bank guarantees and ensure timely payments.
• Internal Liaison: Communicate with internal staff on tenant issues, facilitate key handovers and pre-reinstatement inspections, and assist with space management and municipal bill processing.
• In this role, you will be integral to maintaining efficient lease administration, ensuring data accuracy, and fostering strong tenant and internal relationships.

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What you will bring

• Matric or Diploma in Utility Management
• At least 2 years minimum experience within a utility's environment.
• Excellent communication skills (verbal and written)
• Proficiency in basic numeracy skills
• Time management,
• Organizing skills,
• Ability to multi-task,
• Effective relationship building,
• Communication skills.
• Financial Acumen.
• Business Acumen.
• Staff management

What you will be doing

In this role, you will be required to:

• Tenant billing and municipal account reconciliations
• Accurate recons and reporting on utility variances
• Report on utility variances at client monthly management meetings
• Timeous payment to local municipality
• Accurate calculation and/or verification of utility expense accruals
• Accurate loading of utility recoveries on Electricity, Water and Sewerage, and Waste
• Using, historical consumption patterns, and seasonal tariffs, determine a close to accurate representation of periods under projections
• Assisting as the Gerneral Manager with administrative matters

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What you will bring

• Minimum Grade 12 qualification
• Between 3 – 5 years of relevant experience in Facilities or Operations Management
• Electrical, mechanical, or construction background, as well as technical skills
• Experience in overseeing daily operations and coordinating team efforts.
• Proficiency in computer applications including MS Office (Excel, Word, Powerpoint), as well as business systems such as SAP and MDA.
• Awareness and implementation of quality standards.
• Basic contract management abilities.
• Proven experience in managing and maintaining service level agreements (SLAs) with vendors and service providers.
• Working knowledge and understanding of lease conditions.
• Administration principles and reporting expertise.
• Understanding of cost budgeting and control.
• Working knowledge of statutory requirements, including the Occupational Health and Safety Act.
• Excellent communication skills (verbal and written)
• Proficiency in basic numeracy skills

What you will be doing

In this role, you will lead efforts in budgeting and expense control, building management and administration, facilities maintenance, and tenant installations. Some of the most important tasks include the following:

• Budgeting and expense control
• Managing and creating purchase orders
• Oversee repairs and emergency and running maintenance
• Co-ordinate aspects such as cleaning and security
• Conduct inspections, example reinstatement, vacancy, building conditions, OHS, etc
• Energy management
• Liaise with internal and external parties on housekeeping matters and address building related queries
• Ensure compliance with statutory requirements and coordinate Public Liability and Property damage claims.
• Plan and execute planned maintenance
• Manage ad-hoc projects and coordinate tenant installations
• Monitor monthly deviations, seek approvals, and ensure operational compliance

go to method of application »

What you will bring

• Minimum Grade 12 qualification
• Between 3 – 5 years of relevant experience in Facilities or Operations Management
• Electrical, mechanical, or construction background, as well as technical skills
• Experience in overseeing daily operations and coordinating team efforts.
• Proficiency in computer applications including MS Office (Excel, Word, Powerpoint), as well as business systems such as SAP and MDA.
• Awareness and implementation of quality standards.
• Basic contract management abilities.
• Proven experience in managing and maintaining service level agreements (SLAs) with vendors and service providers.
• Working knowledge and understanding of lease conditions.
• Administration principles and reporting expertise.
• Understanding of cost budgeting and control.
• Working knowledge of statutory requirements, including the Occupational Health and Safety Act.
• Excellent communication skills (verbal and written)
• Proficiency in basic numeracy skills

What you will be doing

In this role, you will lead efforts in budgeting and expense control, building management and administration, facilities maintenance, and tenant installations. Some of the most important tasks include the following:

• Budgeting and expense control
• Managing and creating purchase orders
• Oversee repairs and emergency and running maintenance
• Co-ordinate aspects such as cleaning and security
• Conduct inspections, example reinstatement, vacancy, building conditions, OHS, etc
• Energy management
• Liaise with internal and external parties on housekeeping matters and address building related queries
• Ensure compliance with statutory requirements and coordinate Public Liability and Property damage claims.
• Plan and execute planned maintenance
• Manage ad-hoc projects and coordinate tenant installations
• Monitor monthly deviations, seek approvals, and ensure operational compliance

go to method of application »

What you will bring

• Grade 12
• Certificate or diploma in credit management a recommendation
• Proven experience in legal processes, credit control, and credit vetting
• Advanced proficiency in Microsoft Office Suite (Excel, Word). Experience with SAP systems preferable.
• Professional and effective telephone communication skills
• Proficiency in financial reconciliation processes
• Strong administrative abilities with attention to detail

What you will be doing

As a Senior Creditor Control Administrator, you will ensure financial stability and efficiency in our property management operations through the following responsibilities:

• Credit Vetting Support: Conduct and report credit investigations within 48 hours, ensure quality and completeness of credit applications, maintain records of searches and investigations, assist with application blockages, and stay compliant with relevant Acts.
• Legal Accounts Reporting: Update and capture legal report progress, attend legal meetings, prepare write-off documentation, and assist with reconciliations on disputed matters.
• Credit Control Support: Manage rental payment allocations, perform collections, resolve queries, liaise with departments, issue final demand letters, and maintain tenant records.
• Legal Accounts Reconciliation/Payment: Reconcile attorney accounts, prepare payment vouchers, and generate legal collections reports.
• Unidentified Payments: Liaise with Credit Controllers and the bank to identify and reallocate unallocated payments.
• Record Keeping: Maintain and archive correspondence and records.
• Ad Hoc Duties: Support the Credit Management Department during busy periods and take on additional tasks as needed.

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What you will bring

• Chartered Accountant (SA) with 3 years articles and 8 years relevant experience
• Experience in property management or REIT industry preferable
• Experience in managing a team of up to 7 direct line reports
• Managed annual turnover

What you will be doing

As part of our team, you will be responsible for:

• Compilation, in conjunction with business of annual budgets.
• Budget management.
• Co-ordination including the establishment of deviations of actuals results against budgets.
• Reporting on deviations (consolidated).
• Handling of queries.
• Analyse and determine tendencies, evaluate, budget management & explain deviations.
• Management of normalisation calculations.
• monthly flash reporting
• Monthly forecasting and reporting thereof;
• Bi-annual Group Finance packs;
• Populating of Annual financial statements (statutory)
• Financial Management for various Clients
• Balance Sheet controls (maintenance of GL account list, clearing of open item managed accounts, management of monthly reconciliations of all balance sheet items, maintenance of interco loan accounts, management of maintenance of fixed asset registers, following up of long outstanding items)
• Maintenance of working capital reconciliation
• Reporting ROU to client
• Reporting of debtors/creditors and cash reconciliation
• Provide Management information and reports
• Pro-active communication with and feedback to clients
• Provide adhoc reports as required
• Auditing & Analytical explanations
• Management information and reports
• Invoice management fees and commission
• Management of lease related reporting
• Attend monthly manco meetings with client
• Review of commissions
• Management of cashflow for marketing funds
• Calculation and management of client KPI scorecard
• BEE Spend management
• Compilation of OPSCO report
• Compilation of OPCO report
• Maintenance of Std Management Pack
• Maintenance of policies and procedures
• Management of marketing fund income statements and balance sheets as well as related reconciliations (incl gift cards)
• Management of non-gla income on consolidated basis
• Management of insurance claims, correspondence with insurer and annual insurance journal
• Management of contractual information input in SAP and other related systems
• Produce consolidated Income Statement, Balance Sheet and Cashflow on a monthly basis.
• Review results.
• Manage actuals vs budgets and report thereon.
• Produce revised forecasts based on monthly actuals.
• Actively manage overhead costs.
• Pro-active identification of over and under spending.
• Manage Income and Balance sheet of the Company.
• Report to EXCO and the Board on the financial performance.
• Prepare and manage all legal entity audits.
• Handle queries in conjunction with the team.
• Arrange audits as required.
• Implement audit recommendations.
• Develop an internal audit plan in conjunction with Compliance and ensure implemented
• Responsible for Internal audit for the company through the outsourced internal auditors
• Implementation of the ISO processes and ensuring accreditation
• Responsible to investigate any fraud incidents reported relating to the company
• Auditing.
• Creditors (Sorting out of problem areas, managing orders/GRN process, liaison with legal).
• Debtors (Sorting out of problem areas, Managing arrears and legal, liaison with legal).
• Training of business finance staff.
• Follow-up on problem cases and high outstanding amounts (sundry debtors).
• Form part of the business team (MANCO) and deliver outputs that support business decision making.
• Advice, consultation and general financial support.
• Provide strategic input to decisions and discussions