Recruitment Opportunities at University of the Free State

Duties and responsibilities:

Quality Assurance Management:

• Responsible for the maintenance and improvement of the management system and ensure all staff comply with the requirements of ISO/IEC 17025:2017, the World Health Organisation (WHO) and Good Manufacturer Practice (GMP) for the South African Health Products Regulatory Authority (SAHPRA).
• Provide guidance to the Management of the South African National Control Laboratory for Biological Products (SANCLBP) on policies and planning in respect of the quality management system.
• Manage the competency profiles and training of all staff according to ISO/IEC 17025:2017and GMP requirements including management of training plans and training records. 
• Provide guidance to management and assuring compliance with all aspects of documentation and data control and security.
• Manage and perform internal technical and management audits of the entire system. 
• Manage and coordinate external audits by WHO, SAHPRA, and SANAS (South African National Accreditation system), to ensure compliance with requirements. 
• Make recommendations to SANCLBP management.
• Evaluate external suppliers to the SANCLBP to ensure compliance with ISO 9001, ISO/IEC 17025:2017, and GMP requirements. 
• Perform audits of suppliers when necessary.
• Plan and coordinate the annual Management review meeting and generate the minutes/report, action plans, improvements, risks, and new objectives.
• Review and update the SANCLBP Quality Manual (QM) in compliance with 1SO/IEC 17025:2017 and the Site Master file in compliance with SAHPRA requirements. 
• Compile SAHPRA documentation as required.
• Review, update and distribute all Quality Management System documentation to reflect laboratory procedures and manage the archiving system of all records and documentation.
• Manage, track, and monitor the clearance of non-conformances within the laboratory. 
• Analyse and perform trend analysis thereof and report to the weekly laboratory.
• Manage, track, and monitor the planned deviations, changes implemented, and improvements within the laboratory.
• Perform risk assessments on the entire system during internal audits, and non-conformances, after updating quality management documentation, approving new suppliers, planned deviations, and on changes that are implemented.
• Manage impartiality agreements and disclosures of SANCLBP staff.
• Manage confidentiality agreements of external individuals that have access to laboratory activities or data.
• Manage the yearly customer satisfaction survey of clients. Analyse the results, compile the report, and follow up on unsatisfactory outcomes.
• Handle official complaints from outside against the SANCLBP and liaise with the complainants.
• Provide technical input in the content and manage the documentation system for validation plan reports and validation reports.
• Manage the documentation system for the External quality control activities in the laboratory.
• Ensure that the personnel profiles are current by sending out reminders of CV's and job descriptions to be reviewed and updated.
• Manage department POPIA compliance in line with the requirements of the UFS POPIA policy.

Health and Safety:

• Oversee and provide input to the health and safety officer (H&S officer) to ensure a safe working environment and compliance with the Occupational Health and Safety Act.
• Oversee and monitor all health and safety (H&S) activities according to the laboratory's policy and procedures including, H&S meetings, H&S training, safety inspections, fire drills, biological and chemical waste, pest control, and maintenance of safety equipment and first aid accessories.

Training and Development:

• Train new staff on the quality management system.
• Identify the needs obtained from conducting internal audits and from non-conformances for on-the-job training and continuing education of staff on quality issues with regards to 1SO/IEC 17025:2017, GMP, and WHO requirements.
• Identify the needs for on-the-job training and continuing education of allocated staff.
• People Management:
• Train, supervise and manage performance of the QA /H&S officer.
• Perform PM assessment yearly and have yearly discussion with allocated staff.
• Manage and assist with performance management system documents.

Inherent Job requirements:

• A relevant bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 OR a relevant three-year national diploma on NQF Level 6 in a biological science-related field.
• Certification for training related to ISO/IEC 17025:2017 or 1S0/IEC 15189:2022 requirements, including internal auditing, risk identification and assessment, root cause analysis and corrective action.
• Minimum of three (3) years’ Quality Assurance Management and Laboratory Management experience with a proven track record of managing external audits for SANAS ISO/IEC 17025:2017 or ISO/IEC 15189:2022 inspections.

Recommendations:

• Experience in quality assurance within a GMP-regulated environment.
• Experience in biophysical chemistry and/or bioanalytical test methods.
• Knowledge of health and safety regulations as defined in the Occupational Health and Safety Act.
• Knowledge of the relevant guidance documents related to the testing and control and regulation of biological medicines and vaccines, these include documents published by the SAHPRA, WHO, and the EDOM.

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Duties and responsibilities:

• Research information services 
• Deliver enhanced and focused Library research support to postgraduate students and researchers in the Faculty of Health Sciences (in-depth knowledge of research topics, information searches, information and reference services, selective dissemination of information). 
• Contribute to quality research through embedded Librarianship and support throughout the research cycle:
•  Prepare for research studies (Background reading/looking for ideas/determining if previous studies have already been done on the topic).
• Gather information (Literature review, search strategies).
• Create research output (Referencing styles, reference management tools).
• Share research output (Publication in accredited journals, steering clear of predatory 
• journals).
• Measure research output (Journal impact factors, collaboration opportunities, bibliometrics, altmetrics).
• Bridge the communication gap between service beneficiaries and the Library (LibGuides, liaison role, attend Faculty/departmental meetings, social media, KovsieFM, etc.). 
• Conduct quality assurance and assessment on teaching and learning services delivered. 
• Deliver structured library orientation for all postgraduate students and researchers in the Faculty of Health Sciences. 
• Develop and offer general content and assessment for the multi-literacy online course (Information, digital and research literacy skills).
• Develop and offer customised content and assessment for specific and focused credit-bearing training interventions, such as research methodology, in collaboration with academics. 
• Equip graduates in the Faculty of Health Sciences with attributes for academic success and life-long learning: research literacy. 
• Contribute to staging the annual Library Research Week. 
• Develop effective strategic relations and stakeholder management internally and externally. 
• Increase the visibility of the UFS LIS in the academic programme of the Faculty of Health Sciences (Develop researcher-librarian collaborations, etc.). 
• Conduct general and focused roadshows to internal stakeholders. 
• Conduct customer satisfaction and information needs surveys to determine users’ perception of the LIS. 
• Participate in campus-wide events (career fairs, open days, public/inaugural/memorial lectures, etc.). 
• Market Library services and resources to support academic excellence (Library open days, e-resources, etc.). 
• Build a comprehensive collection that meets the needs of the Faculty of Health Sciences.
• Assess the current collection and confirm its status to ensure relevancy, currency and usage, serve in Accreditation Boards, etc. 
• Manage the selection of balanced information resources, to meet the teaching and learning information needs of users (Avoid unnecessary duplication). 
• Keep track of the UFS LIS information resources budget and report on under- and/or over- expenditure. 
• Conduct stocktaking of internal stakeholders' collections annually. 
• Create awareness and train stakeholders on the available information resources to improve usage. Conduct shelf reading of allocated shelves daily.

Inherent requirements:

• Bachelors’ degree on NQF level 7 in Library and Information Science or equivalent.
• Or any degree plus a postgraduate diploma on NQF level 8 in Library and Information Science.
• A minimum of three (3) years’ relevant working experience related to the duties and responsibilities.
• 2023 LIASA Membership Certificate.

Recommendations:

• Honours degree /Postgraduate Diploma on NQF level 8.
• Experience within the higher education environment.
• Knowledge of university systems, policies, procedures.
• Member of a or registration at a professional body.
• Extensive knowledge of research data metrices.
• Knowledge of the NRF ratings.
• Training and facilitation skills.

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Duties and responsibilities:

• Research information services 
• Deliver enhanced and focused Library research support to postgraduate students and researchers in the Faculty of Health Sciences (in-depth knowledge of research topics, information searches, information and reference services, selective dissemination of information). 
• Contribute to quality research through embedded Librarianship and support throughout the research cycle:
•  Prepare for research studies (Background reading/looking for ideas/determining if previous studies have already been done on the topic).
• Gather information (Literature review, search strategies).
• Create research output (Referencing styles, reference management tools).
• Share research output (Publication in accredited journals, steering clear of predatory 
• journals).
• Measure research output (Journal impact factors, collaboration opportunities, bibliometrics, altmetrics).
• Bridge the communication gap between service beneficiaries and the Library (LibGuides, liaison role, attend Faculty/departmental meetings, social media, KovsieFM, etc.). 
• Conduct quality assurance and assessment on teaching and learning services delivered. 
• Deliver structured library orientation for all postgraduate students and researchers in the Faculty of Health Sciences. 
• Develop and offer general content and assessment for the multi-literacy online course (Information, digital and research literacy skills).
• Develop and offer customised content and assessment for specific and focused credit-bearing training interventions, such as research methodology, in collaboration with academics. 
• Equip graduates in the Faculty of Health Sciences with attributes for academic success and life-long learning: research literacy. 
• Contribute to staging the annual Library Research Week. 
• Develop effective strategic relations and stakeholder management internally and externally. 
• Increase the visibility of the UFS LIS in the academic programme of the Faculty of Health Sciences (Develop researcher-librarian collaborations, etc.). 
• Conduct general and focused roadshows to internal stakeholders. 
• Conduct customer satisfaction and information needs surveys to determine users’ perception of the LIS. 
• Participate in campus-wide events (career fairs, open days, public/inaugural/memorial lectures, etc.). 
• Market Library services and resources to support academic excellence (Library open days, e-resources, etc.). 
• Build a comprehensive collection that meets the needs of the Faculty of Health Sciences.
• Assess the current collection and confirm its status to ensure relevancy, currency and usage, serve in Accreditation Boards, etc. 
• Manage the selection of balanced information resources, to meet the teaching and learning information needs of users (Avoid unnecessary duplication). 
• Keep track of the UFS LIS information resources budget and report on under- and/or over- expenditure. 
• Conduct stocktaking of internal stakeholders' collections annually. 
• Create awareness and train stakeholders on the available information resources to improve usage. Conduct shelf reading of allocated shelves daily.

Inherent requirements:

• Bachelors’ degree on NQF level 7 in Library and Information Science or equivalent.
• Or any degree plus a postgraduate diploma on NQF level 8 in Library and Information Science.
• A minimum of three (3) years’ relevant working experience related to the duties and responsibilities.
• 2023 LIASA Membership Certificate.

Recommendations:

• Honours degree /Postgraduate Diploma on NQF level 8.
• Experience within the higher education environment.
• Knowledge of university systems, policies, procedures.
• Member of a or registration at a professional body.
• Extensive knowledge of research data metrices.
• Knowledge of the NRF ratings.
• Training and facilitation skills.

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Duties and responsibilities

• Promote and facilitate strategic international partnerships.
• Provide specialised services to international staff and students of the UFS and ensure their compliance with relevant legislation.
• Provide international scholarships and opportunities for UFS students.
• In consultation with the Directorate for Research Development, provide and facilitate international funding opportunities for UFS staff.
• Liaise with external stakeholders such as the government, embassies in South Africa, science councils and funding agencies.
• Conduct research on internationalisation.
• Provide strategic and operational direction and action for the full spectrum of activities associated with the internationalisation agenda aligned to Vision 130 of the University of the Free State.
• Develop and implement plans to strengthen the internationalisation of the University of the Free State to realise its vision of being a research-led university.
• Manage the operational planning and effective utilisation of all available resources (physical, human and financial) to ensure the university's mandate and strategic direction are successfully understood and implemented.
• Oversee the coordinated approach of a broad range of interrelated programmes and services as they apply to international students.
• Represent the UFS where applicable and on committees and agencies as required.

Inherent Job Requirements

• A master’s degree on NQF Level 9 or equivalent.
• A minimum of eight (8) years relevant working experience relating to most of the duties and responsibilities, of which at least three (3) years should be in a managerial capacity.
• Proven international exposure to the higher education or research environment of other countries.
• Preparedness to travel internationally.

Recommendations

• ​​​​​​​A doctoral degree on NQF Level 10.
• Leadership experience in the internationalisation of the higher-education environment.
• A proven track record of acquiring funding.
• International project leadership and management experience.
• A valid driver’s license

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Duties and responsibilities

Strategic planning

• Position the University’s postgraduate and researcher capacity development programmes at a level of both national and international excellence.
• Develop, refine, and implement strategic support programmes for postgraduate students to impact throughput, time to completion, graduation, and dropout rates.
• Develop, implement, and evaluate researcher capacity development programmes for staff and emerging researchers strategically.
• Support faculties in the facilitation of research and research supervision skills development.
• Provide strategic support to staff to acquire higher degree qualifications and assist with their development as leading researchers.
• Develop and implement strategies to successfully run the applications, admissions, and enrolment processes for postgraduate students at the University of the Free State.
• Develop and implement strategies to successfully manage the theses submissions processes at the University of the Free State.
• Develop strategies to assist with the sourcing of external funding for bursaries and scholarships to support postgraduate students.

Policy and guideline development

• Develop and review policies relevant to postgraduate education at the University of the Free State.
• Develop and review guidelines relevant to postgraduate education at the University of the Free State.
• Respond to the policy documents and draft proposals and reports relating to postgraduate studies from the Department of Higher Education and Training.

General administration

• Manage tuition fee funding and applications of postgraduate students effectively at the University of the Free State.
• Manage the human resources needs of the Centre for Graduate Support effectively.
• Manage the operational funds for the Centre for Graduate Support effectively. 
• Manage the research component of the University Capacity Development Grant for the University of the Free State effectively.
• Apply for and coordinate the Nurturing Emerging Scholars Programme posts for the University and effectively managing the associated funds.
• Monitor, assess and maintain the infrastructure needs of the Centre for Graduate Support effectively.
• Attend committee meetings on behalf of the Centre for Graduate Support as required.

Inherent Job Requirements

• Doctoral degree qualification on NQF Level 10.
• A minimum of eight (8) years’ relevant working experience relating to the duties and responsibilities, of which at least three (3) years should have been in a managerial capacity. 

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Duties and responsibilities:

• Execute the implementation of the strategic plan of the LIS for the growth of the Campus library service in line with world class standards.
• Drive the implementation of long- and short-term goals for the South Campus Library.
• Plan and ensure effectiveness and efficiency of the following services, based on the teaching, learning and research strategy of the UFS: Circulation, Information provision, User education, inter library loans, Inter Campus Loans, reading clubs and Best Assignment Projects.
• Provide leadership in developing policies, procedures, guidelines and the ensure compliance.
• Implement evaluation strategies to measure the quality of library services to execute evidence-based improvements.
• Determine the needs of the Campus Library annually and compile the (operational and capital) budgets for the Campus Library for effectiveness and efficiency.
• Implement cutting edge technologies in collaboration with LIS IT division to offer exceptional experience to the end users.
• Liaise with academic staff, and the Library Collection Development and Management Department regarding the development of the Campus Library collection.
• Develop a disaster strategy to safeguard the library resources in case of all forms of disasters.
• Foster collaboration with faculties, departments and other support departments on campus to enhance the library support for teaching, research and access to resources. 
• Participate in professional developments to stay abreast with trends that emerge in the profession and encourage professional development of the South Campus staff.
• Delegate responsibilities and direct, integrate and support the workflow of the services in the Campus Library into an effective functioning unit.
• Administer all the Campus Library activities within budget control.
• Prepare statistics and related Campus Library reports necessary for monitoring and evaluation of library service.
• Take overall responsibility for the management and preservation of resources and equipment in the Campus Library, including the maintenance of the library building.
• Report to relevant office all faults including damage to property and malfunctioning equipment.
• Collaborate and form part in the Campus Principal operational meetings and ensure the inclusion of the library and its needs in all campus level planning.
• Spearhead promotion of library advocacy programmes at campus level.
• Explore new services/technological developments from which the Campus Library could benefit.
• Represent the Campus Library in internal and external committees where it may be required to serve.
• Liaise with other divisions in the Library and Information Services, e.g., Library Systems to incorporate best practices.
• Represent the Campus Library at meetings, e.g., meetings of the Campus Librarians, Departmental Meetings and Collection Development Task Team.
• Host Campus library events and ensure that Faculty related events take place through the faculty librarians. 
• Foster collaboration with the Kovsie Phahamisa Academy to implement the LIS SLPs.
• Develop Short Learning Programmes from scratch, including content, guides, and assessment.
• Develop the rollout strategy for all the LIS SLP programmes.
• Develop a marketing strategy to promote the SLPs.
• Conduct student recruitment.
• Ensure that logistics and support are in place for the roll out of the programmes.
• Liaise with facilitators for the implementation of the programmes.
• Apply for Tenders for Sector needs of LIS programmes.
• Seek funding through grant applications to attract students for the LIS SLPs.
• Execute and implement the programmes.
• Conduct monitoring and evaluation of the programme.
• Conduct improvement to the programmes based on the feedback received.
• Confer certification and recognition for completion of the programme.
• Keep records of the programme for future improvement purposes.

Inherent requirements:

•  Bachelors’ degree in Library and Information Science, or equivalent.
• Or any degree plus a postgraduate diploma in Library and Information Science on NQF level 8.
• A minimum of four (4) years’ relevant working experience related to the duties and responsibilities.
• 2023 LIASA Membership Certificate.

Recommendations:

• Honours degree /Postgraduate Diploma/Professional Bachelor’s degree on NQF level 8.
• Experience within the higher education environment.
• Knowledge of university systems, policies, procedures.
• Member of a or registration at a professional body.
• Knowledge of Short Learning Programmes.

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Duties and responsibilities: 

• Teach, coordinate and assess the Auditing, Digital Acumen and Ethics modules offered by the School of Accountancy at the undergraduate and postgraduate level.
• Coordinate the development of student’s digital acumen across the academic programmes offered by the School of Accountancy. 
• Contribute to curriculum development and innovation to ensure that the module offerings respond to the requirements of professional accountancy bodies (e.g. SAICA’s CA2025 Competency Framework) and the changing world of work.
• Contribute to advancing the pedagogical practices followed in the School of Accountancy.
• Conduct research and publish in accredited journals.
• Attend and present at conferences, research colloquia, workshops, and seminars.
• Develop and maintain relationships with the relevant research community, the accountancy profession, and professional bodies to establish collaborations and partnerships.
• Perform administrative duties within the School.
• For Senior Lecturer, the following additional duties and responsibilities are applicable:
• Perform an academic leadership role in the School of Accountancy, including quality assurance and that the module offerings respond to the requirements of professional accountancy bodies (e.g., SAICA’s CA2025 Competency Framework) and the changing world of work. 
• Supervise postgraduate students with their Honours, master’s or PhD theses/research projects.
• Mentor junior staff to achieve their academic/career goals.

Inherent requirements:

Lecturer

• A relevant master’s degree in Accountancy on NQF Level 9 (qualifies for a permanent appointment)

OR

• A Chartered Accountant (SA) holding a relevant Honours degree on NQF Level 8 (qualifies for a contract appointment: 5 years, during which a master’s degree on NQF level 9 with specialisation in Accountancy MUST be obtained to be converted into a permanent position).
• A good academic record

Senior Lecturer

• A PhD in Accountancy on NQF level 10 OR a Chartered Accountant (SA) holding a master’s degree in Accountancy on NQF level 9 (qualifies for a permanent appointment).

OR 

• A Chartered Accountant (SA) holding an Honours degree in Accountancy on NQF Level 8 and possessing a track record of academic leadership in professional programmes or possessing extensive practical experience (qualifies for a contract appointment: 5 years, during which a master’s degree on NQF Level 9 MUST be obtained to be converted into a permanent position).
• Proven experience in the presentation of papers/posters at national scholarly conferences.
• Proven national recognition for specialist expertise and research in a specific area of scholarship.
• An NRF rating or demonstrated potential for obtaining an NRF rating.
• A proven research record of relevant publication/s in peer reviewed national and international accredited scientific journals. 
• Proven experience of service as an active member of a national or international scholarly society or committee or agency concerned with research at higher-education levels.
• Proven experience in the successful facilitation of learning in the field of Accounting.
• Has made quality contributions to the advancement of knowledge within the higher education or accountancy-in-business field.
• Has produced high-quality publications or reports in the field of accountancy.

Recommendations:

Lecturer

• Has made quality contributions to the advancement of knowledge within the higher education or accountancy-in-business field.
• Possess strong data analysis skills and a willingness to learn new technologies.
• Possess practical experience in the field of Accountancy.
• Recent relevant lecturing experience at an institution of higher learning.
• Proven record of relevant scholarly publications.
• Willing to enrol for a doctoral degree in at the first available opportunity, if not yet attained by the time of the appointment.
• Proven research record of relevant publications in national accredited journals.
• Member of/registration at a professional body.
• Member of a national or international scholarly society or committee.

Senior lecturer 

• Possess strong leadership and management skills.
• Possess strong data analysis skills and a willingness to learn new technologies.
• Proven experience in supervision of graduated master’s degree students.
• Demonstrate excellent potential to obtain a PhD if not already obtained.
• Willing to contribute in a proactive and collegial manner to the strategic projects of the School of Accountancy.
• Willing to be a member of the management team of the School of Accountancy.
• Member of/registration at a professional body.

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Duties and responsibilities:

People Management

• Collaborate closely with the team to ensure the successful completion of projects.
• Prioritise work to resolve technical emergencies as they occur.
• Ensure that the division members have sufficient information to perform their duties.
• Monitor the progress of the work of staff in the unit.
• Mentor/coach employees in the unit.
• Manage performance management discussions and plans of staff in the unit.
• Encourage staff to have conducive performance plans and support staff to have necessary resources to address performance issues and recognise staff for contributions to DTI and success achieved.
• Foster a culture that values sharing successes and failures to encourage individual and group development through educated risk-taking.
• Approve leave requests.
• Assist in recruiting, hiring, and coordinating the training of new staff members.
• Establish work schedules and assignments for staff according to workload, space and equipment availability.
• Identify training opportunities for future thought leaders to attend conferences in areas where thought leadership development is required (future perspective).
• Define, implement and enable a sustainable implementation succession plan and knowledge retention.

Software Development and Management

• Implement the complete software development lifecycle (SDLC) process, ensuring efficient project management, effective communication, and timely execution of development tasks.
• Collaborate with cross-functional teams to gather requirements, design solutions, develop software, conduct testing and manage deployment for projects.
• Design test cases based on requirements and functional specifications.
• Resolve any business-related issues during the development life cycle.
• Document software defects (bug tracking system).
• Participate in product design reviews, designs, schedules, or problems.
• Participate in the process of assessing user requirements.
• Implement application configuration requests and requirements.
• Log operational changes for systems to be placed into production.
• Analyse business requirements with the help of the development manager.
• Build websites with widgets.
• Implement HTML, CSS and JavaScript to improve websites and applications according to branding guidelines.
• Match specific application functionality to business requirements.
• Test systems that the development team has developed.
• Maintain documentation of test results.
• Analyse test results.
• Test system modifications or implementation.
• Recommend improvements in terms of functionality and usability.
• Configure and optimise web applications and custom systems.
• Responsible for application implementation, which includes system and web application evaluation and implementation.

Strategic Support

• Participate in management and strategic meeting sessions to get a clear understanding of business requirements.
• Identify, communicate and log possible impacts, risks and issues.
• Receive and analyse client requirements.
• Report any delays, risks to requests and projects to HOD.
• Liaise with HOD regarding coordination of projects.

Governance and Compliance

• Ensure that the quality management system conforms to the requirements of the required international standards.
• Ensure DTI processes are followed.
• Initiate governance for all development and application configurations if approval is required.
• Ensure that the develop application complies with business requirements.

Quality Assurance

• Review testing of team members to ensure all requirements were tested.
• Implement validation and quality checks to ensure accuracy and integrity.
• Monitor project progress, identify risks and implement mitigation strategies to ensure projects are delivered on time and within scope.

Professional Development

• Fulfill all responsibilities regarding performance management.
• Remain competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or course.

Inherent requirements:

• Bachelor’s degree or an Advanced Diploma/B.Tech degree/Postgraduate Certificate on NQF level 7. 
• A minimum of four (4) years’ relevant working experience related to the duties and responsibilities.

Recommendations:

• Honours degree/Postgraduate Diploma on NQF level 8.
• Experience within the higher education environment.
• Knowledge of university systems, policies, procedures.
• Member of a or registration at a professional body

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Duties and responsibilities:

• Assist the purchasing division and vendor registration division with new purchase orders and new vendor registration.
• Create purchase orders on PeopleSoft Financials. 
• Follow up on open purchase orders.
• Close purchase orders.
• Process transactions on PeopleSoft Financials.
• Assist with General Procurement enquiries in the offices.

Inherent requirements:

• B. Com degree in Accounting or B. Acc degree on NQF level 7.

The following criteria apply to the selection of candidates:

• Have not participated in any learnership / internship programme.
• Willing to sign a learnership / internship agreement with the UFS.
• Has no formal work experience.
• Not studying full time.
• Must be a South African Citizen or permanent resident.