Trending Jobs at Mondi Group

Your mission:

• Purchases of commodities, materials, and other services as required by the business.
• Purchases goods, materials, and services in line with the specified cost, quality and delivery targets.
• Communicates any supply problems, which may affect the business, while problem solving where possible.
• Ensures compliance to the company guidelines, purchasing policies and procedures -which includes but is not limited to -obtaining quotes, price checks and price negotiations, raising purchase orders, expediting deliveries and sourcing alternative suppliers. 
• Implements and maintains support services programs and initiatives in the procurement of goods, materials and services.
• Takes a practical role in the optimization of systems and resources in the procurement process.
• Monitors process conditions, systems conditions and trends to improve productivity and efficiency relating to procurement.
• Liaises with relevant stakeholders such as suppliers, management and other departments.
• Resolves price and invoice issues with Suppliers when required.
• Prepares reports and updates as and when required.
• Optimises cost saving initiatives in procurement.
• Analytical skills

Your profile:

• Tertiary qualification in Procurement (Degree or CIPS L6), or similar equivalent qualification
• Minimum NQF level 6
• 5+ Years’ experience in a procurement, commercial and supply chain or related field that involves negotiation and dealing with suppliers and customers within a manufacturing industry. Procurement experience will be preferred.
• Experience with an Enterprise Resource Planning (ERP) system.  SAP experience will be highly advantageous.
• Tender & RFQ prior exposure highly advantageous
• Valid South African Driver’s License

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Your Mission:

• Setting up and maintaining Project Communication System supplied by the Contractor and other role players including internal distribution, archiving and storage of all incoming and outgoing correspondence
• Setting up and maintaining Project Document Control System supplied by the Contractor, including live archive and storage of all project Information and document
• Monitoring Contractor`s Document Delivery Schedule
• Ensuring all company documentation is filed (both hard and electronic copy) with tracking logs up to date
• Assisting the project team to search and retrieving document/information in the Systems
• Manage SharePoint/Teams Folder Structure and adherence to the requirements
• Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director and Engineering Manager
• Audit site Document Control and folder structure
• Assist with various administrative functions in bid development and submission, pre-engineering, construction, and handover phase
• Manage SharePoint/Teams Folder Structure and adherence to the requirements
• Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date
• Co-ordination of vendor and stakeholder interaction during the project period
• Provide administrative support where required
• Maintain the project document deliverables list and EDMS
• Maintaining the drawing / document approval timeline trackers

Your Profile:

• 2 to 5 years’ Document Control and Record Management related experience in a project and construction site environment a must
• Proficient in MS Office applications (Excel, Word, Visio, and PowerPoint)
• AutoCAD experience advantageous
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required
• Knowledge of engineering documents and approval processes within projects
• Document hand over, archiving and close-out experience
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
• Willingness to be located at the Construction site during the construction period
• Able to work independently and ability to work within a team environment under pressure

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Your mission

• Manages all subordinates to meet the specific performance standards.
• Adheres to Standard Operating Procedures
• Maximises operating targets relating to service delivery and accuracy.
• Trouble shoots operating problems in the stores/plant    
• Ensures that those under his supervision have received and understood the appropriate safety training as scheduled.
• Carriers out any other reasonable task/s as instructed by Line Management
• Maintains discipline in accordance with the guidelines provided by the Mondi Disciplinary Code and Procedures
• Supervises activities of subordinates and provide On the Job Training, Coaching, Guidance and Counselling
• Evaluates competence and manage performance of subordinates through coaching and mentoring, in accordance with Mondi standards and with the purpose of enhancing subordinates’ performance.
• Endeavours to resolve grievances of subordinates in accordance with the guidelines provided by the Grievance Procedure
• Communicates and informs subordinates of relevant issues affecting their work environment and employment relationships.
• Leads problem solving initiatives in the team.
• Arranges manpower resources E.G shift cover, overtime, when required.
• Controls overtime and manages absenteeism.
• Ensures compliance and adherence to Mondi’s policies and procedures.
• Ensures subordinates are well motivated and high level of moral is maintained.        
• Leads development of relevant safe operating procedures
• Participates in risk assessment and incident investigations as required.
• Recognizes safe performance.
• Utilizes electronic incident reporting system – paperclip (SHE)
• Develops SWP in line with the RA and train subordinates on SWP    
• Manages Permit to Work System according to the Permit to Work Procedure    
• Ensures availability (ready for pick-up) or delivery (in case of agreed delivery) of all spare part kits and material required by scheduled work orders.
• Ensures proper receipt and inspection of parts and materials.
• Maintains stores material certificates (documentation is with maintenance support)
• Receipts of incoming materials including QC    
• Submits of management information reports.
• Keeps FIFO/LIFO storing principle (First in-First Out) (Last in First Out)
• Ensures correct spare parts retrieval process is used (process owner)    
• Sources and purchasing spare parts in collaboration with purchasing and reliability team.
• Expediting’s order and delivery of emergency spare parts, if necessary    
• Always available telephonically if needed    
• Controls of filing systems    
• Uses the purchase requisitions system to create purchase requisitions for stores requests and over & above orders requests and over & above orders 

Your profile:

• Matric with Maths
• Trade Tested Artisan with N3 (preferably) or relevant National Diploma
• Any Supervisory Qualification
• 3 to 5 years Stores, SAP and WMS experience
• Preferably 5 years post trade experience
• Supervisory experience is advantageous
• Experience in a pulp and paper mill is advantageous
• Driver’s licence

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Your mission:

• Manages and plans yearly stock take based on number of materials on SAP
• Advises and Instructs Stores Supervisor to allocate Stores Personal to perform stock taking
• Maintains stock count plan on spreadsheet and SAP
• Monitors and analysis progress and gaps , ensuring corrective action is taken
• Examines and Compares actual stock levels to SAP stock levels and investigates variances by trouble-shooting and looking at outstanding reservations not processed
• Compiles discrepancy forms for sign off with relevant documentations
• Ensures all SAP processes are fully completed and all documentation are filled accordingly
• Distributes RB01 stock variance report to Stores Supervisor and the Stores Manager and advising on possible outcomes and solution development if required
• Responsible for stocktaking administration
• Runs adjustment reports per month and evaluates before submitting to the Stores Manager 
• Conducts and verifies spot counts on materials daily receiving, binning and issuing materials
• Assists Engineering Stock Buyer to follow up all open orders by contacting suppliers and compiles a report from SAP including supplier comments, when required
• Conducts assessment of stock control level and troubleshooting (SAP vs Inbound physical stock) by analysing and interpreting SAP reports, POD’s (proof of deliveries), actual mill levels
• Operates forklift to load, off load and dispatch all items when required
• Monitors and maintains the safety when issuing heavy equipment to end users
• Directs the workshop and other departments with the removal of spares to and from the stores
• Completes a daily checklist as per training when operating a stores vehicle and reports any damages to the Supervisor
• Authorises controls access and movement of supplies transport on the premises whilst monitoring safety at all times
• Maintains and ensures compliance with the environmental legislation, regulations, standards and procedures
• Complies with company internal safety rules & regulations
• Investigates and Reports all safety incidents to Supervisor/Safety Rep
• Performs all safety checks when handling materials and stores equipment before use
• Carries out any other reasonable task as instructed by Line Management
• Establishes relevant order information of items that are out of stock
• Extracts supplier particulars from SAP and refer information to procurement to expedite
• Liaises and provides feedback to requestor and confirm timeous delivery
• Ensures ensure the availability of required stock at all times, through an understanding of business needs, effective management of stock levels and storage
• Maintains optimum stock levels in accordance with Company inventory management policy
• Sets and maintains appropriate standards, limits and controls reporting systems
• Managers new Projects (New binning areas, relocation of spares)

Your profile:

• A minimum of 5 years’ experience within the store’s environment
• Warehouse Management or Recognised Stores Management Diploma
• Supply Chain Management qualification would be an advantage
• SAP experience
• Warehouse Management experience

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Management of Rates and Taxes

• Liaise with 21 Municipalities requesting the relevant documentation required to effect payment of rates and taxes.
• Liaise with Lessors requesting rates invoices for reimbursement of rates and taxes.
• Analyse and reconcile invoices for payment.
• Prepare the necessary documents (APO’s and support) for payment.
• Raise objections when a new valuation roll (either general or supplementary) is implemented at the Municipality by completing the relevant forms from the Municipality.
• Management of accounts on a monthly basis to ensure that accounts are allocated correctly as per the payments and that the accounts are expensed correctly per month and resolving all queries that arise within the cycle.
• Management of rates and taxes contracts in SAP Real Estate Magemenent ( SAP REM)

Management of Water Levies

• Liaise with the Department of Water and Sanitation requesting invoices to enable payment.
• Management of water use contracts in SAP REM
• Maintain the SAP REM database for accuracy and completeness.

Financial Control of Commercial Leases

• Ensure accurate and timeous payments of lease rentals – Frequency of payments differ per lease agreement.
• Management of lease (IN and OUT) contracts in SAP REM
• Purchase Order and/or Purchase Requisition Uploads of lease schedules

Financial Control of Cell phone Towers and Residential Leases

• Ensure accurate, complete and timeous receipts of the rental amounts from the service providers – Frequency of receipts differs according to the agreements.
• Perform monthly checks of all receipts due from the service providers.
• Management of residential lease and cellphone tower contracts in SAP REM

Your profile

• B.Com Accounting / Administration Degree or Equivalent
• A minimum of 3 years’ experience in a Finance/Accounting/Administration Environment
• SAP Real Estate Management recommended
• Ability to work independently and unsupervised
• Excellent organisation skills
• Good interpersonal skills
• Accuracy and attention to detail
• Excellent written and verbal communication skills
• Ability of analytical thinking and adaptability
• Computer efficiency is essential
• SAP systems knowledge essential
• All statutory and regulatory requirements

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Your mission

• Manages all subordinates to meet the specific performance standards.
• Adheres to Standard Operating Procedures
• Maximises operating targets relating to service delivery and accuracy.
• Trouble shoots operating problems in the stores/plant    
• Ensures that those under his supervision have received and understood the appropriate safety training as scheduled.
• Carriers out any other reasonable task/s as instructed by Line Management
• Maintains discipline in accordance with the guidelines provided by the Mondi Disciplinary Code and Procedures
• Supervises activities of subordinates and provide On the Job Training, Coaching, Guidance and Counselling
• Evaluates competence and manage performance of subordinates through coaching and mentoring, in accordance with Mondi standards and with the purpose of enhancing subordinates’ performance.
• Endeavours to resolve grievances of subordinates in accordance with the guidelines provided by the Grievance Procedure
• Communicates and informs subordinates of relevant issues affecting their work environment and employment relationships.
• Leads problem solving initiatives in the team.
• Arranges manpower resources E.G shift cover, overtime, when required.
• Controls overtime and manages absenteeism.
• Ensures compliance and adherence to Mondi’s policies and procedures.
• Ensures subordinates are well motivated and high level of moral is maintained.        
• Leads development of relevant safe operating procedures
• Participates in risk assessment and incident investigations as required.
• Recognizes safe performance.
• Utilizes electronic incident reporting system – paperclip (SHE)
• Develops SWP in line with the RA and train subordinates on SWP    
• Manages Permit to Work System according to the Permit to Work Procedure    
• Ensures availability (ready for pick-up) or delivery (in case of agreed delivery) of all spare part kits and material required by scheduled work orders.
• Ensures proper receipt and inspection of parts and materials.
• Maintains stores material certificates (documentation is with maintenance support)
• Receipts of incoming materials including QC    
• Submits of management information reports.
• Keeps FIFO/LIFO storing principle (First in-First Out) (Last in First Out)
• Ensures correct spare parts retrieval process is used (process owner)    
• Sources and purchasing spare parts in collaboration with purchasing and reliability team.
• Expediting’s order and delivery of emergency spare parts, if necessary    
• Always available telephonically if needed    
• Controls of filing systems    
• Uses the purchase requisitions system to create purchase requisitions for stores requests and over & above orders requests and over & above orders 

Your profile:

• Matric with Maths
• Trade Tested Artisan with N3 (preferably) or relevant National Diploma
• Any Supervisory Qualification
• 3 to 5 years Stores, SAP and WMS experience
• Preferably 5 years post trade experience
• Supervisory experience is advantageous
• Experience in a pulp and paper mill is advantageous
• Driver’s licence