We are Mondi: IN TOUCH EVERY DAY Mondi is an international packaging and paper Group, employing around 25,000 people across more than 30 countries. Our key operations are located in central Europe, Russia, North America and South Africa. In 2016, Mondi had revenues of €6.7 billion and a return on capital employed of 20.3%. We are fully integrated acros...
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Setting up and maintaining Project Communication System supplied by the Contractor and other role players including internal distribution, archiving and storage of all incoming and outgoing correspondence
Setting up and maintaining Project Document Control System supplied by the Contractor, including live archive and storage of all project Information and document
Ensuring all company documentation is filed (both hard and electronic copy) with tracking logs up to date
Assisting the project team to search and retrieving document/information in the Systems
Manage SharePoint/Teams Folder Structure and adherence to the requirements
Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director and Engineering Manager
Audit site Document Control and folder structure
Assist with various administrative functions in bid development and submission, pre-engineering, construction, and handover phase
Manage SharePoint/Teams Folder Structure and adherence to the requirements
Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date
Co-ordination of vendor and stakeholder interaction during the project period
Provide administrative support where required
Maintain the project document deliverables list and EDMS
Maintaining the drawing / document approval timeline trackers
Your Profile:
2 to 5 years’ Document Control and Record Management related experience in a project and construction site environment a must
Proficient in MS Office applications (Excel, Word, Visio, and PowerPoint)
AutoCAD experience advantageous
Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required
Knowledge of engineering documents and approval processes within projects
Document hand over, archiving and close-out experience
Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
Willingness to be located at the Construction site during the construction period
Able to work independently and ability to work within a team environment under pressure
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