Vacancies at Airbus DS Optronics (Pty) Ltd

Purpose

• Creation of Bid Files and oversee of complex offer reviews
• Registration of offers process steps and necessary validation documents
• Saving of the offer on the accurate Drives.
• Manage costing database for STC embodiment

Main Roles & Responsibilities

• Will lead together with the Sales Managers and Executive Commercial Manager for the facilitation of helicopter proposals either based on existing AH templates or complex offers involving tenders.
• Will also create and upkeep a template library for standard offers for the H125, H130, H135 & H145 range.
• Customization cost database – Responsible for the compilation and upkeep of an accurate and approved customization cost database for easy accessibility during balance sheet compilation.
• Overseeing gates for complex offer reviews (in accordance with guidelines) – kick off meeting, input data for costing, costing review, pricing review, risk review, program review and submission to the customer).
• Will ensure Quality Gates of the offer process are respected.
• Siebel/Salesforce CRM - Responsible for ensure accurate and up to date customer, fleet clean up, opportunities, lost deals and proposal information loaded onto Siebel.
• Slot management – Responsible for ensuring accurate upkeep of the AHZA allocated slots and the alignment thereof with prospects with probabilities>0.80 and upkeep of slot allocation spreadsheet.
• Market intelligence – Responsible for building up and maintaining a market intelligence database reflecting competitor vs AHZA information ( ie Fleet size per market, pricing, bookings, deliveries)
• Other – Forwarding e-mails received on the AHZA Marketing e-mail address to the relevant people for action within the company.
• Standard conditions of sale – Annual update to tailor terms and conditions to AHZA’s region of operation
• Monthly updates on Scientrix

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MAIN ROLES & RESPONSIBILITIES 

Planning and forecasting

• Key contributor to annual operating plan and forecast 
• Actively involved in the setup of financial targets with vast knowledge of the company’s financial results and interpretation.
• Keeping abreast of financial and economic changes. 

Reporting: 

• Responsible and accountable for timely and accurate submission of all monthly reports (Internal & External).
• Ensure proper and timely monthly reporting and meeting deadlines.
• Group reporting (France): Reporting of Gross Margin per program, Revenue per program and country, Bookings per program and country, Backlog, EBIT, Net profit, Capex, Forex, General ledger allocation, Sustaining cost, General and Admin cost, Selling cost.
• Group reporting dashboard: Monthly commentary on results submitted to group. Gap analysis between actual, budget and forecast.
• Treasury reporting (France): Cash balances, Forex, Interest, Actual vs Budget, Forecast
• Responsible for gap analysis & interpretation of financial results
• Ensure accurate and timely reporting to CFO & EXCO
• Monthly updating and reporting of financial KPI’s with detail analysis of results.
• Establish sustainable monthly cost centre reports to compare actuals vs budget.
• Automate manual processes, forms and reporting
• Identify gaps for new reports, improving on current reports. Creating new reports upon request from CFO.

Leadership/People

• Effectively manage, motivate and develop the staff under his or her responsibility. 
• Be an effective business partner to the organisation
• Support, motivate, develop/train, transfer of skills and knowledge to finance team. 
• Deadline management  skills 
• Prioritizing skills and achieving objectives

Annual financial audit (South Africa & Nigeria):

• Managing and planning the annual financial audit and liaison with external auditors.
• Preparation of the annual financial statements.

Monitoring Performance:

• Interpretation of financial data with gap analysis. 
• Managing and improving the company's entire financial accounting, monitoring and reporting systems.
• Responsible for accurate recording of all financial related data within all ERP systems (SAP,SAGE, Caseware).
• Managing full financial function of Airbus Kenya branch including management accounts, tax audit and tax return.
• Managing and accountable for work in progress (WIP) accuracy for the entire company.
• Managing of the full accounting and functions of the company.
• Managing and responsible for the full bank and cash (treasury) function including cash flow control. 
• Management of cost allocations: Profit centre accounting, Gross margin allocations, general ledger accounts, programs and cost centres
• Capex management and reporting tracking and reporting thereof. 
• Identify gaps for improvement and implement corrective measures wrt financial accounting, monitoring and reporting systems. Including IFRS review and implementing financial best practice.
• Review accuracy of all financial data within SAP, SAGE & Caseware.
• Kenya VAT implementation: integration into SAP, process and procedures in Kenya Branch
• Develop documented and signed off year end process and controls for financial year end closing: Revenue cut off, GIT, Intercompany payables, Accruals, IFRS 15 entries.

Compliance

• Annual SARB approvals.
• Return to basics: 4 eyes principles ie SOD, journals & balance sheet
• Ensure full financial compliance iaw group directive A1043D-Requirements for Airbus Affiliates, A1109-Internal Financial Controls, Cost allocations
• Support with annual completion of ICSA (Internal Control Self-Assessment) 2021assessment and evidence gathering
• Assisting CFO to establish sustainable compliance awareness and conformance in the finance department
• Ensuring adherence to all financial controls and policies including financial standards.
• Contribute to company risks and ops (ERM) 
• Involved in company AML/KYC process

Projects – to be involved in (not limited):

• Group projects: Cost harmonization, Profit Centre Accounting
• Support CFO with implementation of Disaster Recovery Plan
• Monthly group reporting: quality and deadlines
• Change of banks: Suppliers, Customers, SAP and bank platform integration
• Opening of bank account in Kenya
• Process and policies review and update – Nigeria
• ICSA 2021 campaign
• Finance compliance (A1043D, A1109 etc)
• ERM – Country Risks
• Kenya tax: Implementation and reporting
• Internal Finance customer satisfaction survey: Survey and action plans

Customer Satisfaction

• Building and maintaining a strong relationship between internal and external stakeholders.
• Assisting the business to respond in an agile and flexible manner. 
• Negotiating and working with a variety of internal and external stakeholders on issues of mutual financial concern.
• Actively involved in the commercial offer review and approval process.

Taxation and payroll:

• Responsible for monthly payroll review and sign off 
• Manage all aspects of VAT, Payroll Taxes, Annual Tax Returns (including Kenya), and Dividend Tax on SARS E-filing system as well preparation and calculation of annual taxation (company tax & deferred tax).
• Review company taxes (companies tax, deferred tax, paye,vat) and provide inputs and best practice.

Drive business performance & competitiveness

• Ensuring company dashboard is updated with relevant comments and data (Scientrix). 
• Driving improvements in efficiency, effectiveness and continuous improvement in relation to financial performance.
• Fostering a culture of continuous improvement and strive for efficiency.

One Roof Support

• Responsible for all One Roof (shared services) within Airbus Southern Africa 
• Nigeria: Responsible for full accounting shared services
• Kenya Branch: Fully incorporated into Airbus SA accounting
• Airbus DS, AHIS – Monthly accounting and invoicing
• Managing the accounting, reporting and invoicing of all One Roof functions

SKILLS, EXPERIENCE, COMPETENCIES & QUALIFICATIONS:

• IFRS – excellent; Accounting – excellent
• Effective Communication skills  (written and verbal) – excellent
• Effective Project Management skills – compiling of project plan and coordination of project.  Accountability and responsibility
• Problem solving skills
• Coaching mind-set – uplift and empower finance team
• Team player
• Deadline driven
• Uses sound judgment to make good decisions based on information gathered.  Plans and organizes tasks and work responsibilities to achieve objectives  Displays emotional resilience and the ability to withstand pressure.
• Excellent interpersonal skills, influencing, negotiation skills, leadership, relationship - building and conflict resolution skills
• Ability to timeously and effectively collaborate with relevant stakeholders
• Demonstrated organizational and analytical skills
• Strong work ethic and integrity
• Leadership skills

Computer literacy skills:

• Microsoft Programmes (Advanced Excel, Word, PowerPoint, Outlook); Gsuite, Caseware; SAP; SAGE VIP; SAGE Accounting; E-fling, Bank platforms (ABSA, Citibank)
• SAP experience

Qualifications:

• Qualified Chartered Accountant

Requirements

• First time board pass
• SAP exposure
• Worked for Big 4 Accounting firms in SA
• Leadership Skills

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Duties & Responsibilities

Fault finding and technical assessment

• Co-ordinate and manage the troubleshooting missions away from base with all parties within the company and customers.
• Ensure that all the conditions are favourable to perform the work in a proper and safe manner for the helicopter but also for the personnel.
• Review the scope of work and make sure that all missions are in accordance with what is agreed with the Aircraft Operations & Field Service Engineering Manager and released by the Commercial department.
• Ensure that the reporting is accurate and sent in time as well as needed actions initiated.
• Communicate to the customer, corrective actions on known defects.
• Provide real coaching to the juniors in terms of know-how and best practices.

Weekly reporting – responsible for technical events, customer visits Field assistance and customer visit planning and mission preparation (tools), in line with company procedures.

The following can be supplied as guidelines that need to be addressed as a Technical Representative at Airbus Helicopters

• Ensure a high quality standard of maintenance/assembly work.
• Ensure that all aircraft/component maintenance is carried out in accordance with the latest revisions of the following: 
  1. OEM documentation.
  2. AHZA Manual of Procedure.
  3. AHZA Quality Manual of Procedures as required maintaining ISO 9001 standards.
  4. SACAA CAR/CATS Aviation Legislation.

Prior to fitment or use of any spares/consumables check:

• Paper work attached is applicable for spare used.
• For obvious damage.
• Items that are subject to an expiry date are valid.
• Ensure that a safety attitude is at all times adopted and also observing the actions of other members that might have a negative influence on safety. Ensure incident reports are raised and submitted to safety officer, within same working day. Ensure that no maintenance/repair is carried out that has not been authorized by the customer by signing the job-card.

Ensure work-pack has: 

1. been filled in progressively. 
2. accurately completed  paperwork.
3. accurate signed off  maintenance tasks. 
4. accurate record of  spares used, replaced, repaired.
5. documentation received with spares securely filed with the work pack.
6. accurate record of defects and their rectification, including reference to documentation used to perform rectification.
7. accurate record of man hours worked.

Ensure, where applicable, duplicate inspections are performed. Regular follow-up with stores with respect to the status of outstanding spares. Regular discussions with FSE Manager with respect to progress on maintenance activity, also indicating potential problematic situations timeously. Tag as unserviceable any equipment and/or tools found to be unserviceable and report to the stores’ manager accurate description of defect. Return tools to tool store at end of mission. Ensure only tooling within calibration valid date shall be used

Ensure personal toolbox :

1. is tidy.
2. contains an accurate listing of tools on an inventory list.
3. tools are serviceable for use and be accounted for at all times, especially after completion of maintenance.
4. tools are all permanently marked with the same ID. as applicable, tools are within calibration date.

• Ensure that the area around the maintenance activity (Example helicopter) is clean and spilled fluids immediately cleaned.  At end of the day the area must be tidied before leaving the facility.
• Ensure neat and tidy storage and accurate labelling of any item removed from an aircraft. Ensure blanking off of piping etc.
• Ensure items packed for shipment are:

1. securely packed.
2. hazardous goods packages are clearly identified.
3. where applicable, avionic components are caged.

• Ensure company policies are adhered to.
• Ensure personal time sheets are completed daily.
• Ensure transfer of knowledge to those who do not hold an AME license.
• Supervise the work of those who do not hold an AME license.
• Ensure that your general behavior complements the professional image of the company.
• Ensure license held is valid for the aircraft type being certified.
• Ensure license renewal is implemented at least 90 days prior to expiry date.
• Informing the Accountable Manager immediately of any changes to license held.
• Report immediately on AHZA EQS and submitted to the Aviation Safety Manager if stamp is lost or has been used fraudulently by another person.
• Ensure Record of experience logbook TV2/308 is complete and up to date (not more than one month in arrears).

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MAIN ROLES & RESPONSIBILITIES:

• Responsible for after Sale Support and Customer Satisfaction (run customer satisfaction Surveys)
• Responsible for rendering an efficient service to customer requests and respond to all customer queries within a reasonable time.
• Responsible for all customer quotations (repairs, spares, overhaul, standard exchange, Technical Assistance, CAMO). Achieve annual OP revenue target.
• Contract Execution and strict follow up.
• Sell Spares and lead order until delivery to the customer.
• Ensure growth in Support & Services (S&S) business within the allocated customer base, including minor inspections, retrofits, upgrades capture at AZA base.
• Regular information toward the customer of any S&S product updates.
• Promotion of Safety Enhancers.
• Monitor Turnover results and margins, AOG, Customer complaints and Action Plan resolutions. Limit overdues.
• Responsible for Marketing AZA customer support services within Customer population.
• Build a solid network within operators.
• Monthly visit customers & regular customer meetings.
• Collect Intelligence within main stakeholders, in relation to Helicopters & S&S.
• Propose concrete Marketing Actions.
• Maintaining of records of all customer visits and correspondence and validation of the customer visit plan with the CDM.  A visit report shall be compiled within seven (7) working days after conclusion of the visit and saved under the shared directory.
• Ensuring Sales Force database is populated with relevant helicopter and customer information, queries and complaints.
• Ensure that all correspondence with customers is conducted in a polite and professional manner, promoting a positive image of the company and the Airbus Group.
• Ensuring compliance with South African and European (where applicable) export control regulations.
• Providing optimum quality service which is responsive, flexible, cost efficient and on-time.
• Ensuring compliance with corporate governance rules, regulations and export control.

COMPETENCIES:

• Capability to manage a team of CSAs (Customer Support Administrator – SAP order processing)
• Customer relationship management.
• Autonomy and initiatives for customer satisfaction; availability to travel
• Excellent interpersonal skills, negotiation skills and conflict resolution skills.
• Displays emotional resilience and the ability to withstand pressure on an on-going basis.
• Uses sound judgment to make good decisions based on information gathered and analysed.
• Plans and organizes tasks and work responsibilities to achieve objectives
• Good written and verbal communication skills.

Closing Date: 15th, July 2022

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POSITION SUMMARY

The Offer Manager/ Administrator is responsible for the turnkey offers (including administration) of new/ used helicopter and Support (S&S) and Services proposals. The incumbent shall act in a supporting role towards the helicopter + S&S Sales Managers and the Executive Commercial Manager for the facilitation of helicopter proposals, either based on existing AH templates or complex offers involving tenders; and to provide assistance with administration of Salesforce system programmes and preparation of necessary materials.

The incumbent shall animate the offer process of the company and is responsible of alignment and consistent application of AH commercial policies to AZA offers.

The role include building of helicopters and S&S offers according to AZA and Airbus rules.

MAIN ROLES & RESPONSIBILITIES:

• Animate the Offer Proposals
• Release of Proposals
• Management of the costs of the optional of the helicopters
• Prepare the related Commercial Balance Sheets
• Establish and maintain professional and good working relationships with internal departments in compliance with AHZA values.
• Upkeep of a library of standardised proposals and pre-approved balance sheets
• Offer risk register preparation per offer.
• Sourcing through financing team applicable costs for bank guarantees issued in specific country
• Identification of possible permanent establishment risks.
• Collect Intelligence within main stakeholders, in relation to Helicopters & S&S.
• Connection with Airbus stakeholders
• Ensuring Sales Force database is populated with relevant helicopter and customer information, queries and complaints.
• Ensure that all correspondence with customers/ internal stakeholders is conducted in a polite and professional manner, promoting a positive image of the company and the Airbus Group.
• Ensuring compliance with South African and European (where applicable) export control regulations.
• Providing optimum quality service which is responsive, flexible, cost efficient and on-time.
• Ensuring compliance with corporate governance rules, regulations and export control.

COMPETENCIES:

• Capability to manage transversally of specialities responsible to build an offer.
• Autonomy and initiatives to meet deadlines; availability to travel
• Excellent interpersonal skills, negotiation skills and conflict resolution skills.
• Displays emotional resilience and the ability to withstand pressure on an on-going basis.
• Uses sound judgment to make good decisions based on information gathered and analysed.
• Plans and organizes tasks and work responsibilities to achieve objectives
• Good written and verbal communication skills.