Offer Manager/Administrator at Airbus DS Optronics (Pty) Ltd

POSITION SUMMARY

The Offer Manager/ Administrator is responsible for the turnkey offers (including administration) of new/ used helicopter and Support (S&S) and Services proposals. The incumbent shall act in a supporting role towards the helicopter + S&S Sales Managers and the Executive Commercial Manager for the facilitation of helicopter proposals, either based on existing AH templates or complex offers involving tenders; and to provide assistance with administration of Salesforce system programmes and preparation of necessary materials.

The incumbent shall animate the offer process of the company and is responsible of alignment and consistent application of AH commercial policies to AZA offers.

The role include building of helicopters and S&S offers according to AZA and Airbus rules.

MAIN ROLES & RESPONSIBILITIES:

• Animate the Offer Proposals
• Release of Proposals
• Management of the costs of the optional of the helicopters
• Prepare the related Commercial Balance Sheets
• Establish and maintain professional and good working relationships with internal departments in compliance with AHZA values.
• Upkeep of a library of standardised proposals and pre-approved balance sheets
• Offer risk register preparation per offer.
• Sourcing through financing team applicable costs for bank guarantees issued in specific country
• Identification of possible permanent establishment risks.
• Collect Intelligence within main stakeholders, in relation to Helicopters & S&S.
• Connection with Airbus stakeholders
• Ensuring Sales Force database is populated with relevant helicopter and customer information, queries and complaints.
• Ensure that all correspondence with customers/ internal stakeholders is conducted in a polite and professional manner, promoting a positive image of the company and the Airbus Group.
• Ensuring compliance with South African and European (where applicable) export control regulations.
• Providing optimum quality service which is responsive, flexible, cost efficient and on-time.
• Ensuring compliance with corporate governance rules, regulations and export control.

COMPETENCIES:

• Capability to manage transversally of specialities responsible to build an offer.
• Autonomy and initiatives to meet deadlines; availability to travel
• Excellent interpersonal skills, negotiation skills and conflict resolution skills.
• Displays emotional resilience and the ability to withstand pressure on an on-going basis.
• Uses sound judgment to make good decisions based on information gathered and analysed.
• Plans and organizes tasks and work responsibilities to achieve objectives
• Good written and verbal communication skills.