Vacancies at CHIETA

REQUIREMENTS:

• NQF Level 7 qualification in Finance/ Project Management/ Public Administration/ Business Administration/ Human Resource Management/Development or ODETDP.
• 3-5 years’ work experience in a Skills Development / HRD environment (A background in a SETA, Chemical Industry, Engineering, or Manufacturing experience as an Artisan and other
• technical areas will be advantageous).
• A valid driver’s license code EB and own a reliable vehicle.
• Able to travel and work away from home for days.
• Computer Skills (MS Office, with MS Excel advanced level).
• Ability to build relationships and collaborate within own team and across teams.
• Must be able to work in a Hybrid work environment and be independent with minimal supervision.

RESPONSIBILITIES:

• Manages skills development activities within assigned organisations.
• Advises stakeholders regarding CHIETA mandatory grant and discretionary grants processes in line with CHIETA funding policy.
• Manages Workplace Skills Plan (WSP) and Annual Training Report (ATR) from a CHIETA levy paying companies.
• Identifies and recruits new companies within the Chemical Sector.
• Conducts ongoing chemical industry capacity building workshops and attends relevant stakeholder/regional events where applicable.
• Ensures that Skills Development Committees are established and operational.
• Conducts SDF capacity-building Workshops.
• Maintains accurate record keeping as per the CHIETA Quality Management System.
• Evaluate the extent to which training on discretionary grants projects has commenced and progress has been achieved against signed agreements using a project management approach
• Produces accurate financial reports for the skills development interventions within the region.
• Evaluates and conducts due diligence for the Discretionary grants award applications.
• Provides system support to companies and providers as and when necessary.
• Generates Request for Payment for Discretionary Grants timeously.
• Promotes compliance with all relevant regulations and procedures to prevent fruitless, wasteful, and irregular expenditure.
• Maintains effective working relationships with customers (both internal and external) towards rendering the highest quality of services.
• Establish implementation monitoring plans with clear timelines.
• Track deliverables and milestones against MOA and project timelines.
• Identify risks and mitigation plans thereof.
• Manage risks promptly.
• Monitor risk indicators and implementation bottlenecks.
• Proactively escalate issues to the Regional Manager and propose practical mitigation strategies to keep projects on track.
• Monitor fund disbursements in line with the MOA deliverables.

SKILLS & BEHAVIORAL COMPETENCIES

• Be able to plan, prioritize work, meet deadlines, and work independently.
• Be systematic and thorough in their approach to work, with excellent attention to detail.
• Show a demonstrated ability to multitask and ability to prioritize across multiple projects and social media platforms.
• Ability to write for public consumption.
• Must be willing and able to work in teams and be a self-starter.
• Diversity awareness skills.
• Be confidential in work duties.
• Poses ethics and integrity.
• Be professional.
• Be detail oriented.
• Ability to work within a team.
• Good written, verbal, and report-writing communication and interpersonal abilities.
• Good report-writing skills; hybrid work and be able to work independently with minimal supervision.

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MONTHLY CTC: R 26 151,69

MINIMUM REQUIREMENTS:

• NQF Level 6 qualification in Office Administration, Business Administration, Public Administration, or a related field.
• 1 to 2 years’ experience within project management/Accounting/Audit support roles.
• 1 year in Public Service environment/ SETA environment will be an added advantage.
• Valid driver’s license will be an added advantage.
• Applicants must reside in Gauteng Province

SKILLS & BEHAVIOURAL COMPETENCIES:

• Planning and Organisation Skills
• Communication (oral and written)
• Problem-solving ability
• Diversity awareness
• Confidentiality, ethics, integrity and professionalism
• Detail orientation
• Teamwork, excellent stakeholder engagement skills

KEY PERFORMANCE AREAS

• Maintain records management systems for the discretionary and mandatory grants in line with business controls
• Ensure Grants related documentation is maintained within the Grants/Strategic Projects Unit
• Assist in consolidating, checking and evaluating evidence received from regions for correctness and validity against DHET guidelines
• Ensure payments are processed accurately
• Preparation of tracking reports and statistical reports
• Administrative duties for the Executive Manager
• Regional Support duties
• Prepare evidence required for internal and external audits as per the allocated sample
• Prepare evidence required for the DHET SETA Quarterly Monitoring Reporting Validating as per the allocated sample
• Filling of evidence and keeping the records of the discretionary and mandatory grants in a safe and proper manner
• Improve documentation traceability