Vacancies Available at Office of the Chief Justice South Africa

REQUIREMENTS :

• Applicants should be in possession of a National Diploma in Human Resource Management/ Human Resource Development/ Training and Development or equivalent qualification at NQF Level 6 with 360 credits as recognised by SAQA. A minimum of three (3) years’ experience in Skills Development and Training coordination, of which one (01) year should be at a supervisory level. A valid driver’s license, Skills Development Facilitator certificate and Train the Trainer certificate will serve as an added advantage. 

DUTIES :

• Implement the Human Resource Development strategies, conduct skills audit and training need analysis, develop Workplace Skills Plan (WSP) and Annual Training Report (ATR), participate in skills development planning and identify critical and scarce skills within the department, provide inputs to the Departmental Human Resource Plan and other skills development plan initiatives, implement Human Resource Management projects, coordination and facilitation of Orientation and Induction programmes, promote Career Development and Talent Management.
• Stakeholder Liaison and Coordination, coordinate and provide secretariat and technical advice to the Skills Development Committee (SDC), manage Skills Development Compliance, conduct pre and post training evaluations and measure training effectiveness and impact, coordinate Learning and Development Programmes including facilitation and implementation of mandatory training, bursaries, internships, learnerships, and leadership development programmes, manage the training records, compile governance reports and ensure training and empowerment of subordinates. Manage performance of the subordinates. 

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REQUIREMENTS :

• Applicants should be in possession of an LLB degree or equivalent qualification plus a minimum of two (2) years post qualification experience in a legal profession (certificates of service must accompany the application).
• MR4: LLB degree or equivalent qualification plus a minimum of 8 years post qualification experience in a legal profession (certificates of service must accompany the application).
• MR5: LLB degree or equivalent qualification plus a minimum of 14 years post qualification experience in a legal profession (certificates of service must accompany the application). A valid driver’s license, Superior Court or litigation experience and supervisory experience will serve as an added advantage. 

DUTIES :

• Coordination of Case Flow Management and administrative support to the judiciary, comply with Court rules and all relevant prescripts, handling taxation of bills of cost, manage the issuing of all processes and initiating of Court proceedings, coordinate appeals and reviews, attend to and execute requests from the judiciary in connection with cases and case related matters, issue/sign Court orders/letters to attorneys/litigants on behalf of the Court, Keep/check and analyse the Court’s monthly, quarterly and annual statistics and monitor the submission thereof.
• Implement effective and efficient administration of court files and records management, deal with the files in terms of the relevant codes and legislation, prepare and present files for audit purposes, ensure the submission of records for translation. attend/oversee to general public queries/correspondences, attend to office management, planning and organizing, manage staff and related HR processes. 

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REQUIREMENTS :

• Applicants should be in possession of a Grade twelve (12) Certificate. No experience is required. A three (3) year National Diploma/Degree in Human Resource Management or equivalent qualification at NQF level 6 as recognised by SAQA and PERSAL introduction certificate will serve as an added advantage. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.

DUTIES :

• Facilitate administration of recruitment, selection and appointment processes with the province, identify funded vacant posts, facilitate the request to advertise form, liaise with line managers regarding recruitment activities, coordinate the receiving and sorting of applications, provide support with conducting of shortlisting and interviews, capture fingerprints, provide administrative support service, provide logistical arrangements to meetings, provide secretariat support services to the meetings, compile minutes and memos,
• handle incoming and outgoing office correspondence, ensure a proper filling system for all the records, compile statistics on all matters relating to Conditions of Service and benefits, provide support to Conditions of Services, capture leave, update leave register, receive appointment and service termination documents, process the resettlement allowance payment on PERSAL, process the injury on duty (IOD) information on compensation fund website, capture appointments and service terminations on PERSAL, provide leave credits to OCJ officials on request, provide administrative support for PMDS, receive and quality assure performance agreements and probation reports, capture performance agreements and probation report on the database, provide support with the Performance Management workshops and awareness of the PMDS system,
• capture PMDS transactions and training transactions on PERSAL, update and file PMDS records, provide support to HR records management, update HR record management database, ensure recording of all memos received, keep track of safe files and records and quality assures a proper filling system for all the records. 

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REQUIREMENTS :

• Applicants should be in possession of a Grade twelve (12) Certificate. No experience is required. A valid driver’s license will serve as added advantage. 

DUTIES :

• Register/ allocate case numbers to all pleadings and Court documents received, ensure that the files have been served to all parties concerned, draw up files for the litigants/Attorney, update the file of return service/s proof services, safe-keep and dispose of case records, retrieve the requested file and make the file available to the requester, attend to queries from parties and members of the public, record documents received, ensure systematically recording of Court files,
• Keep record of requests received from litigants, attend to case management and set down notice, implement case management practices (placing request forms in the space of a file that has been requested, complete and file the movement sheet), render case management duties, monitor files and records as per the case Management, submit leave forms to HR for compliance, maintain and keep all registers for filing and archiving, comply with the telephone prescripts and leave policies, prepare and sign performance agreement timeously. 

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REQUIREMENTS :

• Applicants should be in possession of a Grade twelve (12) Certificate. No experience is required. A valid driver’s license, appropriate experience in general administration or Court related functions will serve as an added advantage.

DUTIES :

• Check the readiness of the Court prior the Court proceedings, test the CRT machine (Circuit Court and local Court) and reports all faults detected on the machine, capture cases set down on the CRT machine and the court book/J406, pre schedule the cases prior to commencement of the Court proceedings, record Court proceedings as per the level of Court, add parties’ details per Court appearance and add related annotations for the case type in session, pause and resume the recorder during Court session breaks, and stop at the end of the day, set up and operate the equipment for testifying in the Children’s Court,
• annotate all the postponed cases, conduct regular backups of data and transfer Court recordings at the end of the week, utilise the headphones to monitor accurate recording of the Court proceedings, attend to request for playback to verify Court orders and download to CD/USB, retrieve and download cases on request, playback the Court recoding to detect any discrepancies on the recordings, Inform the Judge immediately when discrepancies are detected, file and check audio CD’s in the strong room/Court Recording Technology office, submit work performed at the circuit Court immediately upon arrival, update backups of audio CD’s. Download CD’s for transcription for the running record, attend to queries relating to Court recordings and arrange own travelling to circuit Courts in advance. 

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REQUIREMENTS :

• Applicants should be in possession of a Grade 12 certificate. A minimum of two (2) years’ experience as an Usher Messenger. A valid driver’s license will serve as advantage. 

DUTIES :

• Allocate Usher messengers to the Judiciary for provision in the Court room and for the Judge’ Chambers, draft the final Court roll per day for all civil trials & opposed matters, appeals & criminal matters, including postponed matters, provide administration support functions to the Judges and staff in the unit, ensure Usher messengers follow security and confidentiality procedures when handling official documents, compile monthly statistics to evaluate productivity of Usher messengers, conduct in-house training of officials,
• coordinate tasks allocated to assist the office of the Judge President and Deputy Judge President, facilitate collection and delivery of post to and from the post office, coordinate and distribute Court rolls on the notice boards to the relevant judiciary, provide support with the scheduling of Court matters, negotiate the Court rooms allocation with Judges in times of shortages, allocate Court rooms based upon the type of case, needs of the case and the Judicial Office, ensure that the relevant signs are placed relating to accused person seating arrangements in criminal matters, determine the needs from Judges relating to Court rooms, ensure IT is informed of MS Teams or Court online cases set up requirements for specific Courts, provide support with re-arrangement of Court rooms for special functions such as memorials, provide support to legal practitioners with oversees exhibits for use in courtroom, attend to media outlet set up in Courts once approved by the Judge/Court Manager, distribute the files between Judges & the administration offices, collect motion files from the typist to the Judges and deliver to the usher/ Court and Judges chambers, sort, check and monitor safekeeping of the Court files,
• circulate Court rolls according to the distribution list, ensure that files are taken by the usher to typists when matter is finalized, supervise the collection and distribution of court files, ensure that ushers return to court after adjournments and remain in court, ensure general supervision of employees, allocation of duties and quality control on the work delivered by officials, manage leave of staff, advise and lead supervisees, manage performance, conduct and discipline of employees, ensure that all employees develop, implement and monitor work systems and processes to ensure efficient functioning, assist in other administration sections during term and recess as requested by Chief Registrar and Court Manager. 

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REQUIREMENTS :

• Applicants should be in possession of NQF Level 01 or 02 (Abet level 02 certificate or equivalent qualification. Previous experience in hospitality environment will serve as an added advantage. 

DUTIES :

• Clean kitchen utensils and equipment, provide catering support services, keep stock of kitchen utensils and equipment, apply hygiene and safety measures, maintain quality control measures of all food provided, removal of garbage disposal, prepare food, snack and beverages (water, tea, coffee, milk, sugar and cold drinks), setup and convey crockery, cutlery and equipment to dining areas, serve food and beverages, wash dishes, responsible for food supplies and report waste and losses,
• remove all kitchen waste, pack supplies received in the food storage areas, ensure serviceability of equipment and report any defects or shortage, set tables including decoration, ensure only authorised personnel have access to kitchen and to consume meals, apply safety measures in work environment, adhere to elementary control measures and standard operating procedures.