Vacant Job at CLS Human Capital Specialists

Introduction:

• A leading conservation game reserve and eco-tourism destination situated in the Waterberg, Limpopo Province, is seeking a dynamic, detail-oriented, and suitably qualified individual to join their team as a Finance and Administration Manager.
• The Reserve spans 36,000 hectares and operates as a Big 5 game reserve with a managing and subsidiary company.

 Job Purpose:

• To ensure the financial integrity and administrative efficiency of the Reserve’s operations. The incumbent will be responsible for overseeing and managing all financial and administrative functions, including budgeting, financial reporting, statutory compliance, payroll, procurement, and stakeholder liaison, while providing strategic financial input to support the Reserve’s long-term objectives.

REQUIREMENTS

Minimum education (essential):

• Bachelor’s degree in Finance, Accounting, or Business Administration.
• Articles or a postgraduate qualification (advantageous).

Minimum applicable experience (years):

• Minimum of 5 years’ experience in financial and administrative management.

Required nature of experience:

• Financial reporting and management accounting.
• Budgeting, forecasting, and cost control.
• Payroll management and HR administration.
• Tax compliance and statutory submissions (VAT, PAYE, Income Tax).
• Cash flow, banking, and reconciliation management.
• Implementation and maintenance of financial systems and controls.
• Procurement and stock control processes, including workshop and fleet administration.
• Liaison with auditors, suppliers, financial institutions, and internal departments.
• Experience within a conservation, hospitality, or rural enterprise environment (advantageous)

Skills and Knowledge (essential):

• Strong financial and administrative management skills.
• Excellent communication, reporting, and interpersonal abilities.
• High attention to detail and strong organizational skills.
• Advanced proficiency in Microsoft Office Suite and financial systems.
• Experience with tax legislation and E-Filing.
• Decision-making and conflict resolution skills.
• Ability to work independently and collaboratively within a remote, multi-departmental environment. 

Beneficial system knowledge:

• SAGE VIP (Payroll).
• Microsoft Dynamics Great Plains (Accounting).
• Solver BI360 (Budgeting and Forecasting)

Other:

• Fluent in English
• Proficiency in Afrikaans would be advantageous.
• Own transport and valid driver’s license.

KEY PERFORMANCE AREAS

Financial Management

• Oversee and maintain all financial operations and systems.
• Manage budgeting, forecasting, and reporting processes.
• Ensure accuracy and compliance in all financial statements.
• Implement and maintain internal financial controls.
• Oversee cash flow, banking, and reconciliations.

Compliance and Reporting

• Prepare and submit VAT, PAYE, and income tax returns.
• Ensure adherence to statutory and audit requirements.
• Liaise with auditors, bankers, insurers, and regulatory bodies.
• Maintain transparent financial reporting for management and stakeholders.
• Administration, Procurement and HR Management
• Supervise payroll and HR administration.
• Support procurement and stock control processes, including workshop and fleet administration.
• Manage asset registers and internal documentation.
• Oversee general administration to ensure operational efficiency.

Strategic and Operational Support

• Provide financial input to strategic planning and project evaluation.
• Support management decision-making with accurate financial insights.
• Contribute to Reserve-wide initiatives and sustainability efforts.
• Foster effective interdepartmental communication and collaboration.
•  Stakeholder Relations and Team Leadership
• Build and maintain relationships with internal and external stakeholders.
• Provide leadership, guidance, and mentorship to finance and admin staff.
• Promote a culture of professionalism, integrity, and continuous improvement.
• Represent the finance function within management meetings and committees.

Closes:  2025-10-28

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Introduction:

• Our client, based in Pretoria East, builds business systems and processes for the pharmaceutical industry. They are seeking a skilled Administrator and Support professional to join their team.
• The company values efficiency, analytical thinking, and proactive problem-solving. This role is ideal for a tech-savvy individual who thrives in a fast-paced environment and enjoys contributing to data-driven decision-making.

Job Purpose:

• As an Administrator and Support specialist, you will play a key role in supporting the company’s mission of building systems and processes for the pharmaceutical industry.
• You will provide essential administrative assistance to keep office operations running smoothly, manage system and database functions, analyse and report on key metrics, assist with basic bookkeeping, and support customers or representatives in effectively using the company’s platforms.

REQUIREMENTS
Minimum education (essential):

• Higher Certificate or Diploma (NQF 6)

Minimum education (desirable):

• Tertiary qualification such as a Degree (Advantageous)

Minimum applicable experience (years):

• 3-4 years

Required nature of experience:

• General administration and support
• Database management and maintenance
• Customer/representative support and query resolution
• Reporting and data analysis

Skills and Knowledge (essential):

• Intermediate computer proficiency (MS Office& MS Excel)
• Sage Accounting (desirable)
• Strong communication skills (written and verbal)
• Organisational and time management skills
• Attention to detail and accuracy

Other:

• Professional, diligent, and reliable
• Ability to multitask and meet deadlines 

KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES
Administrative Tasks

• Update, manage, and maintain company databases (e.g., pharmacy/product information, automated invoicing).
• Test systems and log any issues to the internal team for resolution.

System Management/Support

• Respond to customer/representative queries within 48 hours via phone and/or email.
• Assist customers with feature usage and provide guidance as needed.
• Analyse and report on system challenges through scenario testing or user impersonation.
• Report technical issues to service providers and/or management.
• Share feature requests and workarounds with the team.
• Follow up with customers/representatives to ensure issues are resolved.
• Manage, create, and support system users/customers (e.g., automated invoicing)

Reporting
Prepare intermediate-level reports, including:

• Deals factoring (SEP, MAPL & Total Deals)
• TLC, MAPL & IPL data fees
• Forecast sheets
• SEP & ad hoc deal calculations
• Pharma fees calculations

Closes:  2025-11-08

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Introduction:

• A well-established company in the food production/FMCG industry, based in Centurion, is looking for a dynamic and well-presented Receptionist/Telesales professional to join their team.
• This role combines front office duties with telesales responsibilities, requiring excellent communication skills, attention to detail, and the ability to thrive in a fast-paced environment.

Job Purpose:

• To provide front-desk support, assist with telesales, and handle general administrative tasks to ensure efficient office operations.

REQUIREMENTS
Minimum education (essential):

• National Senior Certificate

Minimum applicable experience (years):

• 1-3 years

Required nature of experience:

• Professional handling of incoming telephone calls and directing queries to relevant departments.
• Welcoming visitors and efficiently connecting them with the appropriate team members.
• Monitoring and managing office groceries and inventory to ensure timely reordering and accurate stock levels.
• Coordinating and organizing internal staff events or small office functions on a regular basis.
• Providing general administrative support including filing, printing, and document preparation.
• Conducting daily outbound calls to customers to process and confirm new orders accurately and efficiently.

Other:

• Proficient in Afrikaans and English
• Own transport and valid driver’s license

Closes:  2025-11-08

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Introduction:

• Our client, a reputable architecture firm, is currently seeking a full-time, highly skilled, and detail-oriented Financial Administrator to join their team.
• The successful candidate must be able to work efficiently under pressure, manage time effectively, and possess above-average analytical and numerical skills.
• This position will be based in Dunkeld, Rosebank, Johannesburg, and will report directly to the Finance Head.

Job Purpose:

• To manage financial administration functions effectively, ensuring accuracy, compliance, and timely reporting to support business operations and decision-making.

REQUIREMENTS
Minimum education (essential):

• National Senior Certificate
• Degree or Diploma in Finance

Minimum applicable experience (years):

• 5-10 Years 

Required nature of experience:

• Invoicing experience (minimum 5 years)
• Financial administration and reporting
• Project cashflow and profitability management

Skills and Knowledge (essential):

• Computer literacy (Sage/Xero, Hub Doc, Advanced Excel)
• Attention to detail and accuracy
• Strong analytical and numerical skills
• Excellent communication and people skills
• Client and results-orientated
• Time management and self-motivation

Other:

• Proficient in Afrikaans and English
• Own transport and license
• Full home office, WIFI, and backup power
• Good communication skills
• Ability to work independently and meet deadlines 

Duties And Responsibilities:

• Assist the Design Lead with project forecasting, billings, and profitability.
• Assist the Partner with compiling financial dashboards.
• Update and monitor project cashflows.
• Liaise with Quantity Surveyors, Project Managers, and Client Representatives.
• Assist Directors with preparing fee proposals.
• Prepare fee accounts and invoices.
• Manage debtors and ensure timely collections.
• Handle petty cash and disbursements management.
• Prepare work-in-progress reports.
• Maintain and update the asset register.
• Prepare payroll information (processing done by others).
• Scan and file creditor invoices on Hub Doc for payment processing.
• Process payments on the bank platform.
• Manage and maintain project and staff disbursement accounts.

Closing: 2025-11-09