Vacant Jobs at Adcorp Holdings Limited

Job Description:

• The Operations Graduate role is to educate and develop a Graduate to be become the next Manager in the Supply Chain team after completing the graduate program.
• This person will be trained in the following areas in the Supply Chain of the Distribution Centres Functions will include People Management, Process Management (Receiving, Production, and Dispatch), Planning, Replenishment, Industrial Relations and SHEQ. Everything that you will need to become an effective Operations Manager in the near future in a high paced environment.

Minimum Requirements:

Experience:

• Willing to work in Operations inside the Distribution Centre
• Strong numeric and verbal reasoning ability Working knowledge of Labour Legislation.

Qualification:

• Gr 12;
• University Degree in Logistics/Supply Chain
• Computer literacy (Word, Excel, PowerPoint) with intermediate skills

End Date: October 23, 2025 

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Job Description:

• To undertake all duties and responsibilities in accordance with Company policies and procedures. Ensure that the Company Health, Safety & Environment policy and procedures are observed as well as all relevant safety and the provisions of the relevant Health and Safety & Environmental Legislation are complied with.
• Ensure that legal requirements are updated and communicated to those that have a need to know. This role includes Adcorp and all business operations and related clients.

Minimum Requirements:

Experience: 

• Minimum 8–10 years’ experience in SHEQ management within diverse and multi-site operations.
• Extensive knowledge in the OHS Act, Mine Health & Safety Act, COID Act, ISO 9001, ISO 14001, ISO 45001, and other applicable legislation
• Experience in implementing, maintaining, and auditing ISO 9001:2015, ISO 14001, and ISO 45001 systems, with extensive knowledge in legal compliance, policy implementation, auditing, and process improvement

Qualification:

• Tertiary qualification in Health & Safety Management, Environmental Management, and/or Legal Studies (essential)
• Management Development qualification (advantageous)
• Postgraduate qualification (advantageous)

Additional Requirements:

• N/A

Roles and Responsibilities:

• Interface between operating entities and Group legal / risk to ensure all contracts between parties cover all OHSA related risks.
• Oversight of the Independent contracting / Functional Outsourcing and cleaning business in terms of OHS responsibilities and track and ensure compliance.
• Support operating entities / business in client interface when negotiating contracts that have OHSA risk and responsibilities.
• Provide guidance and coordinate SHEQ related internal training to all staff/ Contractors/ Appointees / operating entities– nationally;
• Oversee the issuing of induction cards, indemnity contracts, and visitor registers to all staff/ Contractors regionally;
• Oversee and manage the data capturing and maintenance of document control system in order to comply with ISO 9001:2015, ISO 14001 standards, and OHSAS 18001 standards which must coincide with all regions in terms of system and format;
• Assist with implementing and achieving ISO 9001:2015, ISO 14001 and ISO45001 accreditation regionally;
• Oversee and ensure that all equipment being utilized is maintained, presentable and acceptable regionally;
• Keep the Group Executive Governance, Risk and Compliance fully advised of all relevant SHEQ matters;
• Identify deviations and implement corrective action – nationally;
• Enhance continuous efficiency improvements – nationally;
• Provide accurate data and documentation to all parties concerned including monthly SHEQ statistics and measurements as required by Group Executive Governance, Risk and Compliance 
• Identify key HSE initiatives to be implemented within Adcorp;
• Carry out daily inspections in order to enforce conformance to Adcorp’s  SHEQ policies and standards;
• Follow up on deviations with regards to SHEQ issues to ensure compliance to permits, bylaws and legislation;
• Assist with the implementation of a behaviour based SHEQ system;
• Assist with the design a permit to work system that effectively addresses hazards and risks associated with maintenance jobs;
• Conduct monthly SHEQ and sustainability audits and produce reports to BU Managers for implementation of corrective and preventive actions;
• Mentor all SHE Representatives on site to ensure that they carry out their responsibilities as stipulated in the OHS Act;
• Demonstrate authority by refusing or stopping any unsafe work that is/ could be conducted on site;
• Identify the needs of awareness campaigns and supervise the implementation of such awareness;
• Liaise with Contractors on a regular basis and assist them in complying with the OHS Act requirements;
• Submit monthly SHEQ performance summary reports to the Group Executive Governance, Risk and Compliance ;
• Avail reports for incidents that should be reported to the Department of Employment and Labour as stipulated under section 24 of the OHS Act;
• Maintain emergency plans to ensure timeous response to emergency conditions;
• Maintain a zerotolerance attitude towards HSE and ensure the culture of Adcorp is to maintain no fatalities;
• Assist the Group Executive Governance, Risk and Compliance in progression towards reducing carbon emissions, pollution, contamination and other relevant environmental concerns within Adcorp;
• Ensure all incident reports are captured, investigated, and corrective measures are followed up for all sites concerned;
• Keep policies, procedures and standards in ISO 14001 and ISO45001 files up to date;
• Ensure that the sustainability files are up to date;
• Provide guidance on the managing of IOD's via Workmen Compensation, First Aid matters, cocoordinating site visits, analysing external audit/ monthly reports for deviations, and maintaining the HSE aspects on the Risk site (internal IT network drive);
• Ensure that an up to date SHEQ filing system is maintained for all sites nationally;
• Ensure driver medicals, heavy machinery licenses, HSE permits for sites and other associated HSE records are filed and updated accordingly;
• Ensure group wide compliance with COVID19 regulations; this role will fulfil the COVID19 Compliance Officer role for Adcorp.
• Contribute to a culture of delivery excellence, which builds positive relationships and provides an opportunity for feedback and exceptional delivery within the team.
• Ensure own and team adherence to specified standards, policies and procedures to prevent potential losses to the company, and identify and escalate prevention opportunities.
• Effectively schedule and utilise the available human resources allocated to the role in order to perform specified tasks;
• Implement changes in work processes, procedures or schedules of own work and those of others based on guidelines provided by the approval framework;
• Motivate and ensure that direct reports are competent, by creating an operational and procedural driven learning enabled environment.

End Date: September 27, 2025

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Job Description:

• The Regional SHEQ Specialist is responsible for the Management of Quality, Environmental, Health and Safety, legal compliance programmes and related issues across all Adcorp business units.
• Responsible for ensuring that the business complies with all relevant SHEQ legislation, company policies and procedures, minimum requirements and permit requirements.
• Coordination of the implementation, maintenance and administration of the SHEQ management system across all Adcorp business units. Maintain certifications and develop/manage site project SHEQ plans.

Minimum Requirements:

Experience:

• 3 - 5 years of working experience as a Safety Officer or Specialist
• Extensive Knowledge of SHEQ
• Strong Reporting ability
• Incident Investigation
• Risk Assessment
• SHEQ Audit/Inspections
• Experience in working with DOEL or DMRE Inspectors
• Experience in submitting COID cases and liaising with the Commissioner is essential.

Qualification:

• Matric (Grade 12)
• National Diploma in Safety Management essential
• SAMTRAC advantageous
• Registered professional with recognized bodies advantageous

​​​​​​​Additional requirements

• Valid driver’s license and own car essential

Roles and Responsibilities:

Safety, Health, and Environmental Management

• Coordination of SHEQ service providers and rules surrounding the site coordination,
• Review compliance to regional rules and regulations and ensure that SHEQ officers are informed surrounding rules and implementation requirements,
• Ensure that SHEQ meetings are held, recorded and document controlled;
• Consolidate meeting outcomes and KPI’s,
• Ensure / enforce contractors’ compliance nationally,
• Ensure and enforce the investigation of incidents and accidents nationally,
• Provide the management team with an incident summary on a monthly basis,
• Assist management with the implementation of the SHEQ management system across all Adcorp business units,
• The development of SHEQ Management system to accommodate changes in legislation and Industry Standards;
• Ensure SHEQ document and data control systems are maintained by the responsible persons;
• Promote SHEQ Awareness on a national basis and the development of a SHEQ awareness program,
• Monitor audit findings and recommend corrective and preventative actions;
• Conduct and facilitate risk assessments;
• Issue Non-conformance’s where required;
• Assist with the development of SHE files.
• Assist with the reporting of incidents and manage the administration surrounding the incidents.
• Ensure management set objectives and targets for SHEQ compliance in the division;
• Evaluate  and communicate the effectiveness of SHEQ management plans and provide management with reports,
• Coordinate and enforce the development of a health and safety training program,
• Implementation of an incident reduction program across all Adcorp business units,
• Ensure that all Section 24 reportable incidents are investigated and reported to the relevant authority by yourself within the prescribed periods,
• The development of a client specific SHEQ Management Plan
• Develop and empower employees to take ownership of the SHEQ Management system.
• Conduct regular awareness training on all sites.
• Ensure health and safety representative, first aider, fire fighter and handling of hazardous material training is up to date.
• Train employees and management on the use and requirements of the electronic platform.
• The coordination of the system across all business units and their respective sites within the portfolio.
• Assign and track licenses/authorizations issued on the system.
• Set workflows on the system.
• Further development of the system subject to the directions of the Group SHEQ Manager.
• Serve as SHEQ systems support to the various operating entities regarding the system and its content.
• Serve as the contact between IT and the various operating entities regarding the electronic system.
• Upload awareness material onto the system on a scheduled basis.
• Develop awareness material when required.
• Track upload performance of each operating entity at continues basis.
• Request outstanding information via phone and mail.
• Escalate outstanding information to the Group SHEQ Manager.
• Generate and workflow scheduled reports to the various clients, operating entities, management teams and committees subject to the approval of the Group SHEQ Manager.
• The upload of revised information to keep the system relevant.
• Report any and all matters of concern to the Group SHEQ Manager immediately.
• The complete maintenance of the COID register for all operating entities within the portfolio.
• Training of all employees regarding COID incident reporting and management.
• Create awareness surrounding COID in all business encounters.
• Serve as a single point of contact for all COID incident related matters.
• Track upload performance of medical reports, progress reports, final medical reports and resumption reports.
• Manage all logs within the prescribed time frames (Internal and COID).
• Request outstanding information via phone and mail.
• Escalate outstanding information to the Group SHEQ Manager and relevant line manager.
• Complete COID forms when required.
• Review, validate and approve all COID information captured onto the system.
• Serve as the contact between the third party COID incidents report/processing service provider and the business units within the portfolio.
• Serve as the contact between the Compensations Commissioner and the business units within the portfolio subject to the direction of the Group SHEQ Manager.
• Report any and all matters of concern to the Group SHEQ Manager immediately.
• Generate and workflow scheduled reports to the various clients, operating entities, management teams and committees subject to the approval of the Group SHEQ Manager.

On-site SHEQ development implementation and maintenance

• Review compliance to SHEQ rules and regulations (audits and inspections).
• Ensure that SHEQ meetings are held, recorded and document controlled.
• Ensure / enforce contractors’ compliance.
• Conduct accident investigations when required.
• Assist management with the implementation of the SHEQ management system.
• Assist in updating the SHEQ Management system to accommodate changes in legislation and Industry Standards.
• Ensure SHEQ document and data control systems are maintained by the responsible persons.
• Promote SHEQ Awareness.
• Monitor audit findings and recommend corrective and preventative actions
• Conduct and facilitate risk assessments.
• Issue Non-conformance’s where required.
• Maintain control and training registers.
• Maintain site safety files (where applicable).
• General filling of all documents received where applicable,

The development of regional reports:

• Client SHEQ Management Reports,
• Incident reports,
• Section 24 and 25 reports,
• Training reports,
• Department of labour notice progress reports,
• The control and record keeping of all commercial compliance information within Adcorp.
• The control and record keeping of COID related information derived from the reporting process.
• The maintenance of all systems according to the Control of Documented Information Core Procedure.
• Establish and build a relationship with key stakeholders and business representatives;
• Communicate and provide feedback regularly to client and resolve client and queries timeously
• Work closely with the Client SHEQ Management team to ensure alignment on all SHEQ activities
• Align all SHEQ activities to Group core values

Quality Management Systems

• Integrate all documentation and quality systems within Adcorp.
• Customize systems where required to meet the needs of clients.
• Coordinate Quality Officer Efforts.
• Advice operations on steps to be taken to maintain SHEQ systems.
• Work closely with team leaders to ensure consistency of quality.
• Maintain certification with relevant international standards where required and ensure that ISO Standards are implemented and maintained.
• Audit and review systems on a scheduled basis to assure compliance.
• Report audit findings to the management team
• Schedule SHEQ Committee meetings
• Work closely with departmental managers to ensure staff are working in compliance with internal policies and procedures, external client expectations
• Compile Reports on Safety, Health, and Environmental and Quality statistics on a weekly and monthly basis.

The systems include, however, is limited to the following:

• Development and control of documented information.
• Management review.
• Project quality plans.
• Safety, Health, Environmental and Quality risk assessments.
• Non-conformance management.
• Electronic systems coordination and training.
• Management and employee systems training.
• Product realization.
• Establishment, maintenance and reporting of monitoring and measurement systems.
• Management programs.
• Infuse quality management into procurement programs.
• Infuse quality management into recruitment programs.
• Coordinate the investigation and reporting of client complaints, services performance, and reliability
• Promote continual improvement by analysing data and measuring and driving performance
• Perform other SHEQ duties as assigned
• Prepare monthly SHEQ newsletters and Group stats

Systems Automation

• Implementation of successful programs within the businesses following the direction of the Group SHEQ Manager.
• Maintenance of systems. 
• Training operations and site-based SHEQ staff on the use of systems.
• Promote quality electronic systems.
• Report any system deviations immediately.

Compliance Analytics

• The review of all quality text in the legal document review process.
• Engage clients where required to resolve any Quality contractual issues.
• Perform internal audits to schedule.
• Report all non-conformances in the prescribed manner.
• Perform any other compliance-related audits at the instruction of the Group SHEQ Manager.
• Compile audit reports.
• Follow-up on non-conformances.

End Date: October 9, 2025