Facilities Admin Manager at Huawei Technologies

Job description

POSITION SUMMARY

Oversee the safe, secure, environmentally-sound operations and maintenance of the Huawei Facilities in a cost effective manner. Support and effectively manage Huawei operations related to Facilities Management Services.

REQUIREMENTS:

• Support the IFM Manager with Facilities tasks at assigned Huawei Office
• Manage, mentor all facilities and contract staff.
• Conduct and minute monthly, weekly meetings with contractors.
• Manage outsourced FM services.
• Direct and plan essential services such as reception, security, dispatch, maintenance, post, storage, cleaning, catering, waste disposal, recycling and any other facilities services.
• Ensure that all facilities tasks are kept to a minimum.
• Assist the IFM Manager with co-ordinating work, contractors and supervising projects
• Work closely with the IFM Manager with implementation of all projects.
• Check that agreed work by contractors has been completed, ensuring completeness.
• Ensure quality on all PO, PR, SPR processes.
• Work closely with Procurement, EHS departments.
• Stock Management and stock control ie stationery, consumables etc
• Metro file of documentation and storage management
• Manage courier services with relevant supplier ie TNT, DHL other
• Ensure process are followed and adhered to.
• Assist the IFM Manager with implementation of processes and process improvements.
• Ensure office is maintained to a high standard.
• Manage costs and stock management.
• Ensure office security is at the highest level at all times.
• Control and maintain all Huawei movable assets.
• Ensure Huawei office is clean, tidy and enforce standardisation.
• Ensure that all offices meet the Health & Safety standards.
• Ensure DRP is managed, implemented, and tested to ensure down time and loss of productivity is kept to a minimum.
• Calculate and compare costs for required goods or services to achieve maximum value while adhering to BBBEE requirements.
• Manage and lead changes to ensure minimum disruption to core activities.
• Liaising with Landlords and Building Managers.
• Plan best allocation and utilisation of space and resources for re-organising current premises.
• Use KPI’s to monitor and manage achievement of SLA’s and to assist on improvements.
• Respond appropriately to emergencies or urgent issues as they arise.

Qualifications and Experience

• Matric and relevant Tertiary Education
• Strong interpersonal skills - Ability to professionally interface with staff, Senior Managers, Direct Reports, and Vendors.
• Strong computer skills in Microsoft Word, Microsoft Outlook, Excel, and PowerPoint.
• Minimum of 5 years Facilities management experience.
• Understanding of office management, H&S, building construction and associated trades.
• Leadership, interpersonal, analytical, and project management skills are required.
• Ability to influence people and make decisions.
• Understand budgets – CAPEX & OPEX.
• Ability to manage and direct employees, reports, and vendors under pressure and during periods of crisis.

Working Hours

• Monday – Friday 08:00 – 17:00.
• Overtime is required and travelling may be required.