Junior Office Administrator/ HR at RSAWEB

Job description

Requiremets

Human Resources:

• Manage and facilitate all HR Administrator operations including SETA reporting, staff wellness days and employee leave management
• Manage annual employee performance evaluation procedures
• Run new employee onboarding including workstation setup, scheduling training sessions, access cards and familiarizing new hires with company policies and procedures
• Develop new ideas to improve overall employee job satisfaction and happiness
• Maintain human resource records and process paperwork for all employees
• Create, maintain, and update both electronic and hard copy candidate and employee files
• Participate in the creation of or amending of personnel policies, job descriptions, and department procedures as required
• Assists with the coordination of special projects and company events, including benefits enrolment, recognition events, performance appraisals, training, company events, etc.

Office Management:

• Orientation/benefits training for new and existing employees
• Coordination of office operations and plan team builders/ office events across the group
• Manage relationships with building manager; cleaning, maintenance, and repair companies
• Work with relevant Managers to ensure the security of the office by managing the security system, scheduling repairs of locks, and managing building access cards
• Procure equipment and supplies for all office supplies including stationary and hardware and drink/snack/supplies
• Research and procure quotes from new vendors and service providers as necessary
• Coordinate with IT support for the installation and maintenance of all on site computer systems
• Work with Finance Team to manage end of month expense accounts including invoices and credit card reconciliation
• Assist Directors with admin (as requested)
• Distribute company mail as needed

Qualifications

• At least three years of experience working in an HR / Office Management role
• Experience recruiting, hiring, and training new employees
• Bachelor’s Degree preferred
• Attention to Detail
• Extremely strong organizational skills including the ability to multitask
• Ability to work in a faced paced, quickly changing environment
• Strong computer skills, including experience working with Microsoft Office Products (Word, Excel, Powerpoint)
• ability to learn, self-train, and execute new administrative tasks
• Strong communication skills, both verbal and written
• Strong interpersonal skills, including the ability to work effectively with all organizational roles
• Ability to take ownership of projects and be proactive about suggestions to improve process