Billing Administrator at Hogan Lovells

Job description

The job holder is responsible for the maintenance of the firms billing records, which includes the scanning, filing and distribution of bills and e-billing administration. The job holder will also be expected to provide support to the billing team in relation to the tasks listed below

and is responsible for the input and download of internal costs and the costs of third party providers to the firms accounting system.

KEY RESPONSIBILITIES

• Processing new matter registrations and related tasks
• Copying, scanning, and distribution of bills and maintenance of Finance billing records
• Processing instructions to write-off and transfer time
• Processing instructions to close matters
• Providing billing support to international offices in the form of narratives amendment and bill processing
• The import of a variety of external costs into the firms accounting systems including Company house fees, H M Land registry fees etc.
• Providing disbursements back up for US LLP client bills as requested

E-billing Responsibilities

• Loggin invoices on the e-billing portal
• Uploading the e-Bills to various e-Billing solutions
• Updating and maintaining the e-Billing log
• Checking daily alert report, which highlights matters or time recordings that are missing data required to successfully upload the e-Bill and update Elite to store the information
• Communicating with Finance staff, fee earners, Partners and Senior Management globally
• Reconciling bills issued in Elite against various e-Billing solutions
• Ad hoc duties as required

REQUIREMENTS

• 2-3 years' previous Elite billing and/or e-Billing experience
• Ability to maintain effective working relationships with stakeholders
• Effective team player
• Enthusiastic
• Ability to work well and adaptively under pressure
• Demonstrates an interest and understanding of Finance in general
• Uses initiative and applies sound judgement
• Identifies opportunities for improvement in working practices

Attention to detail

EDUCATION / QUALIFICATIONS

• B.Com or Equivalent (flexible)
• Experience with Elite and/or similar billing systems (advantage)
• e-Billing experience (advantage)
• Working in a legal firm ( advantage)

HOURS

A working pattern of 45 hours per week (10:00am - 18:30pm; changes according to day light saving hours for UK)
UK public holidays apply