Executive Assistant at InServe Group

Job description

We are now seek an Executive Assistant, who is multi-lingual (read, write and present) and that can support the CEO and his team.

JOB DESCRIPTION WILL INCLUDE BUT WILL NOT BE LIMITED TO:

• You will be required to set up meetings, conference calls, field visits, off-sites, conferences, etc to execute the investments and savings strategy and review progress;
• You will be required to prepare meeting agendas and sending out pre meeting documentation;
• You will be required to participate in meetings and responsible for taking notes as appropriate;
• You will be responsible for following up on meetings and actions, ensure that operational information is communicated in a timely, accurate and appropriate manner;
• You will be required to provide assistance for meeting preparation and events;
• You will be required to develop relationships with key operational subsidiaries and associates;
• You will be required to provide support for the CEO/CFO of the company on day to day deliverables and investigate and research business issues, strategic initiatives and developments;
• You will be required to prepare presentations and reports for the CEO/CFO;
• You will be required to following the period as Executive Assistant, be well positioned to move into a role within the group; and will be supported in doing so, subject to acceptable performance
• You will be required to ensure confidentiality at all times (this position will have access to highly confidential information);
• You are required to provide a marketing function (with room to grow across the group) to the Holding company. This includes, but is not limited to, assisting with the website, the group branding is in line with the group brand bible as specified by Investec and communications are done in a manner across the group which is in line with the group brand. A brand bible for InServe will need to be created and you will be able to take responsibility for this and manage the process with Investec as well as the external brand designers.
• You will be required to provide high level and confidential business support to the chief executive officer including overseeing chief executive officer's projects and initiatives;
• You will be required to manage CEO and CFO’s admin including but not limited to travel management, diary management, basic debtor/creditor and cash management.

CORE COMPETENCIES REQUIRED BUT NOT LIMITED TO:

• You have strong business skills; and acumen
• You have superb communication skills, both verbal and written in English and Afrikaans;
• You have excellent presentation skills; and are engaging and pro-active and positive;
• You have strong facilitation skills;
• You have excellent decision making skills; you know you are bright, capable and competent;
• You have superb people management;
• You have the ability to transfer knowledge;
• You are a TEAM player;
• You have good relationship building and management skills;
• You are self-driven and focused;
• You have the ability to work under pressure;
• You have strong problem solving skills;
• You are solution orientated;
• You have the ability to think strategically.

CORE QUALIFICATIONS AND EXPERIENCE (COMPULSORY):

• Bachelor of Commerce / Bachelor of Arts
• Tertiary Level Studies in Marketing would be advantageous
• You have advanced computer literacy skills (MS Word, Intermediate Excel, PowerPoint, Outlook and Internet)
• 5 years’ work experience
• Own vehicle and driver’s license to run errands and attend to events

You are a professional emotionally mature individual who prides themselves on excellence in all things. Excellent rewards on success. A high performance culture. This role has the potential to exposure you to various facets of the business and allow you a lot of room to grow, learn and expand your skill base as well as being part of a very exciting group.