Coordinator - Maternity Cover at Visa

Job description

Job Purpose

Provides administrative and operational support to the Business Innovation Centre. Provides various administrative support activities, responsible for ensuring business critical tasks are delivered on time, identifying opportunities to add value through managing projects, overseeing frameworks and processes and building relationships with different business areas.

Key Accountabilities

• Provides efficient and professional administration for the Senior Director, Innovation & Strategic Partner, carrying out actions on their behalf where appropriate (e.g. drafting letters, diary management). Anticipates the needs of the designated Executive Leadership Team (ELT) Member, taking accountability for filtering, prioritising and escalating issues as appropriate.
• Builds relationships with individuals across a number of different business areas.
• Maintains calendars and appointments (both internal and external) and coordinates extensive travel, exercising discretion regarding spend in these areas.
• Liaises and interacts across the Innovation Centre team and other divisions when arranging the logistics of board meetings etc.
• Provides secretarial support for business and/or board meetings, handling materials which are confidential or sensitive in nature
• Establishes and maintains filing systems for various confidential files and records, including financial documentation or internal communication materials.
• Demonstrates a good level of knowledge about the Visa business and acts in a manner that promotes the professional image of Visa Europe.
• Delivering priorities
• Empowering self and others

Essential Criteria

• Educated to advanced secondary school level or equivalent.
• Significant experience in a similar senior executive assistant role
• Proactive, solution oriented self-starter – this role is not for someone who would need regular supervision
• Excellent interpersonal skills required to deal with confidential and sensitive issues
• Proficient computer skills
• Excellent organisation and attention to detail
• Excellent planning and prioritising skills

Desirable

• Degree educated
• EA/Legal secretary qualification or similar
• Bilingual in order to liaise with offices abroad both internally and externally