Bid Administrator at BCX

Job description

BCX has a Bid Administrator Vacancy to support and coordinate all activities across all contributing functions (competencies) in the formulation, collation and timely submission of a quality and compliant bid response in accordance with the agreed bid management process and client expectations.

JOB OBJECTIVES:

• To consistently adhere to corporate and legal governance.
• To assist the opportunity owner in qualifying client requests to ensure effort is only applied to valid and viable opportunities.
• To coordinate the qualification and validation of requests and identify competencies' ability and commitments to deliver in meeting client expectations.
• To document and coordinate all agreements and commitments from contributing parties in the formulation of bid responses.
• To take ownership of and pro-actively escalate on non-delivery of commitments within own area of control.
• To consolidate inputs received (costing, technical designs, T&Cs, service descriptions, etc) and construct standard corporate information requirements to formulate quality and compliant bid responses according to BCX governance standards.
• To support the planning, organisation and monitoring of all aspects of the Bid process.
• To ensure final bid production (formatting, grammar checks and printing) are completed within agreed timelines.

CUSTOMERS:

• Business Consultants
• Sales Team
• Executives

Desired Skills and Experience

EDUCATION and EXPERIENCE:

• Relevant Qualification (3-years) in Administration and Management or Administration and Management.
• 2 and 4 years of company specific on-the-job training.

JOB KNOWLEDGE AND SKILLS:

• Technical: Competent contributor that can work without supervision in the Operations area, with a minimum experience of between 2 and 4 years. Requires detailed knowledge of procedures related to Bid Administrators and limited knowledge of other functions.
• Leadership: Worked in a team and supported/guided about 1 -10 specialists or professionals for between 2 and 4 years. Made a strategic contribution by agreeing and setting goals for operating units, supplying and co-ordinating resources for established practices and systems, as well as designing and developing new systems. Experience in decision-making that directly impacted an Operational Area.
• Operational: Experience within one main sector of Bid Management. Managed medium sized projects. Had responsibility for budgets at an operational level. Has 2+ years of cross cultural experience.
• Stakeholder Engagement: Represented corporate wide groups of internal and external stakeholders on individual contributor level

The appointment will be made in line with Employment Equity Commitments