Personal Assistant at Glacier by Sanlam

Job description

Job purpose

To provide the CEO and EXCO members with high quality secretarial, administrative and public relations support.

Key Outcomes

The following outcomes will be expected from the Personal Assistant:

• Provides confidential secretarial support to the Executive Directors
• Diary Management
• Travel (local and international arrangements)
• Schedule meetings for Executive Directors
• Organise meetings, functions, presentations and conferences
• Co-ordination of board meetings and collating and distributing board packs
• Handling or re-directing and following up on client queries
• Processing / invoice payment administration
• Mail and information management
• Office, telephone and task specific administration
• Client liaison
• Proven ability to take minutes of meetings
• Ad hoc finance and admin related tasks

Qualifications and experience

• Matric / Grade 12
• A Secretarial Diploma or similar qualification
• Minimum of 5 years in a Personal Assistant capacity at Executive Management level in the Financial Services environment

Competencies

• Emotional Intelligence
• Verbal and written communication (English & Afrikaans)
• MS Office at intermediate level (Outlook, Word, Excel, PowerPoint, internet)
• Planning and Organising
• Attention to detail
• Relationship building skills
• Client Focus
• Initiative
• Adaptability
• Decision Making
• Stress Tolerance
• Teamwork

Attributes

• Positive, enthusiastic attitude
• Ability to work under pressure
• Honesty, integrity and respect
• Maturity and independence