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  • Posted: Jul 5, 2017
    Deadline: Not specified
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    Founded in 1983 by Roger Harries, ALE delivers a highly tailored, end-to-end service covering every aspect of the handling, transportation and installation of heavy, indivisible loads, including lifting, transporting, installing, ballasting, jacking and weighing. ALE delivers strategic heavy-lift services to a wide range of sectors, including civil, oil and...
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    Receptionist

    Job description

    Job Introduction

    Working for the sales team at the Kempton Park offices, you will provide a professional general reception and administration service. You will be the first point of contact any incoming customer or caller has with the company.

    If you truly are a manager in charge of first impressions, responsible for shaping the interactions that a customer will continue to have with the company, then this role is for you.

    Role Responsibility

    • Answering phone calls, taking messages and actioning as appropriate
    • Receive visitors and directing them to their destinations
    • Provide day to day administrative support including undertaking typing as required, preparation of Powerpoint presentations and a wide variety of other documentation
    • Dealing with general office duties including filing, opening post and actioning as appropriate etc.
    • Logging of sales enquiries
    • Assist in preparation of tenders
    • Contract file conversion and filing
    • Sales Literature/Job Sheets
    • Office supplies
    • Postage and couriers
    • Car Hire (administrate drop-off/pick-up)
    • Petty cash
    • HSQE stats for Sales department
    • Overview and maintenance of team holidays
    • Liaison with Accounts to resolve disputes and settle invoices.
    • Co-ordinating Client/customer ALE calendar order
    • Other general administrative duties reasonably associated with the role
    • Assistance with organisation of social events.
    • Other reasonable administrative duties as they arise

    The Ideal Candidate

    Essential

    QUALIFICATIONS / KNOWLEDGE

    • Knowledge of filing systems
    • Microsoft packages knowledge

    DESIREABLE

    Business Administration qualification at further education level

    Essential

    EXPERIENCE

    At least 2 years experience in a similar role

    DESIREABLE

    Experience of working in a Sales environment

    Essential

    SKILLS

    • Excellent customer service skills
    • Microsoft Word, Excel, Powerpoint
    • Excellent communication skills, written and verbal
    • Able to stay calm under pressure
    • Proven organizational skills

    DESIREABLE

    PERSONAL ATTRIBUTES

    Essential

    • Excellent team worker with a flexible attitude
    • Excellent customer service skills
    • Microsoft Word, Excel, Powerpoint
    • Excellent communication skills, written and verbal
    • Able to stay calm under pressure
    • Proven organizational skills

    DESIREABLE

    PERSONAL ATTRIBUTES

    Essential

    Excellent team worker with a flexible attitude

    Method of Application

    Interested and qualified? Go to ALE on jobsearch.ale-heavylift.com to apply

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