Financial and Physical Operator at EarthStream

Job description

We are seeking a Financial and Physical Operator, based in Cape Town, working for one of worlds largest energy and commodities organisations.

A Financial and Physical Operator position is a key role in the Cape Town office. You will be reporting to the Country Manager and MD.

Requirements:

• 3-8 years of financial and physical operations experience.
• Graduate level intellect. A degree is not essential although a degree in commerce or logistics/transportation/shipping is beneficial.
• Financial background (Audit, Administration or Risk Management side) an advantage.
• Ideally, a deep knowledge of database/management information systems.
• Strong technical skills including, quantitative and analytical capability and comfort with excel.
• Specific industry knowledge an advantage, but not essential. Important to have an excellent track record in similar position.
• Experience with or demonstrates ability to quickly grasp daily flow of financial operations.
• Workflow and workforce planning.
• English fluent. Any other South African language an advantage.
• Working knowledge of entire flow of a deal and expert knowledge of financial flow of a deal.
• Risk assessment and management.

Responsibilities:

• Systems/internal database update and maintenance:
• Ensure all internal systems and databases are updated and maintained to the highest standard.
• Internal filing of documentation.
• Cost Estimates:
• Estimate costs of deal and enter in to appropriate systems, update as required.
• Calculate monthly selling prices, have it authorised and distributed to customers.
• Contracts:
• Issuing supply contracts, per delegation.
• Ensuring a contract is in place for every deal.
• Checking incoming and outgoing contracts for errors (particularly around price, quantity, loading data, grade and counterparty) and open clauses
• Amending contracts where applicable and having amendments checked to ensure accuracy.
• Liaising with operations to verify and cross-check contract reflects the nature of the deal.
• Liaising with counterparties, traders/operations or treasury, as needed, to ensure payment of outstanding invoices is made to counterparties to uphold relationships and reduce the risk
• Credit control for customers:
• Ensure all customers duly complete credit application forms.
• Ensure credit application forms are signed by duly authorised parties.
• Credit vet potential customers and have credit terms and limits authorised.
• Load terms onto financial system.
• Closely monitor and manage customer credit exposures.
• Payment & Indemnity Letters:
• When appropriate, issuing and receiving indemnity letters to allow release of cargo.
• Vessel reception:
• Liaise with terminal, inspectors and clearing agents to receive cargo during nominated laycan.
• Order scheduling:
• Daily communication with customers to determine their truck slot scheduling.
• Manage and optimise available truck slots.
• Communicate order numbers and allocated slots to customers.
• Stock management:
• Ensure product received into terminal is calculated accurately in terms of agreements and agrees to the surveyor quantities.
• Ensure all truck or rail loadings are accurately accounted for.
• Perform daily reconciliations between actual stocks as per terminal records and theoretical system stocks. Investigate and rectify all variances speedily.
• Manage contractual losses within limits.
• Invoicing:
• Issuing invoices to customers with the relevant supporting documents.
• Checks incoming invoices are correct with reference to price calculation and due date and amending or passing through the system for approval.
• Liaising with counterparties, traders/operations or treasury, as needed, to ensure payment of outstanding invoices is made to counterparties to uphold relationship with the counterparty and reduce risk of any additional invoice associated charges against company
• Accounting:
• Working with internal accounting departments to help with annual company audit.

Personal Characteristics

• Committed. Proactive. Takes ‘ownership’ of outcome and comfortable in a pressured environment.
• Outgoing personality. Persuasive, confident communication is essential. Not scared to ask questions.
• Excellent attention to detail.
• Results oriented, creative and demonstrably commercial
• Demonstrable drive and motivation
• Mature, with outstanding relationship management skills.
• Global outlook. able to work across organisational and cultural boundaries
• Team player, with an open non-political style and a high level of personal integrity
• Well organised, disciplined, able to set priorities and follow through.
• Attention to detail.

Offer. Market related base salary with 100% medical aid, provident fund contribution, 23 days annual leave