Deputy Company Secretary at Santam Insurance

Job description

The successful incumbent will provide company secretarial support to the subsidiary companies and relevant departments and business units within the Santam Group. The position will also assist the group company secretary regarding work relating to the Santam Board and Executive Committee.

Duties will include, but not limited to

• Ensuring statutory compliance (with the Companies Act and related legislation), including, but not limited to, the filing of annual returns and lodgement of statutory forms at CIPC
• Assisting with the co-ordination of board and committee meetings, including the preparation of agendas, collation and presentation of meeting packs and meeting related logistics
• Compiling minutes of various board and committee meetings, management meetings and governance forum meetings
• Maintaining the directors’ declaration of interest register
• Assisting with managing the company secretarial budget
• Safekeeping and updating company records and share certificates and ancillary registers
• Timeous review of various charters and policies
• In-house and external ad hoc requests, including but not limited to drafting of board and shareholder resolutions, completion of FICA requests, company information requests and general enquiries.
• Providing support to the various staff share schemes and empowerment trusts
• Supporting the maintenance of the register of shareholders, shareholder communication, supporting the process regarding the payment of dividends and monitoring changes in share ownership of the company
• Compliance with the JSE Listings Requirements and facilitating SENS announcements
• Communication and notifications to Directors and selected staff to ensure memorandums on trading protocol and closed periods are updated and circulated periodically
• Assisting with ad hoc projects, to improve processes, compliance, corporate governance and investor relations matters

QUALIFICATIONS AND EXPERIENCE

• LLB (Admitted Attorney) or CIS qualification
• Working knowledge of the Companies Act and King Code of Governance
• Knowledge of the JSE Listings Requirements will be advantageous
• 2 years’ experience in a similar role

SKILLS

• Excellent communication and administration skills
• Excellent command of the English language (written and verbal)
• Computer literacy (Full MSOffice Suite)
• Presentation skills
• Business acumen

KNOWLEDGE

Broad knowledge of the financial services industry relating to compliance, risk management and internal controls

COMPETENCIES

• Delivering results and meeting customer expectations
• Relating and networking
• Analysing
• Applying expertise and technology
• Achieving personal work goals and objectives