Acting Financial Officer at SAICA CA(SA)

Job description

SAICA TVET PROJECT

JOB DESCRIPTION OF THE ACTING FINANCIAL OFFICER

The following Acting Financial Officer positions are available on a fulltime basis from 1 August 2017 until 31 August 2017:

• Port Elizabeth (Port Elizabeth)
• Mopani (Phalaborwa)
• Ehlanzeni (Nelspruit)
• False Bay (Cape Town)

OBJECTIVES

• Governance
• To be delegated signing powers for expenditure approval within the framework of the College’s delegation of authority.
• To be responsible for facilitating the establishment of the internal audit and risk management functions.
• To be responsible for facilitating the establishment of the audit committee functions.
• Recommendations to Council and Principal regarding for improvement to financial policies.
• Strategic Planning and Budgeting

• To participate in the formulation and implementation of the annual college strategy, based on a 2 to 5 year view of requirements.To be responsible for the overall coordination of the preparation of the annual College budget (comprising the Strategic Plan, Annual Performance Plan and the Operational Plan).
• To coordinate, manage and monitor the College operating expenditure in terms of Council approved budget.
• To coordinate the CAPEX budget and spending within agreed parameters, prioritising projects based on return on investment and associated risks, as well as ensuring that all investments are in line with strategy, approved policies and budgetary expectations.
• To manage and optimise college cash flow (including timeous submission of NSFAS claims) and investment decisions in line with approved policy.
• Supply Chain Management
• To ensure an effective supply chain function from demand, through to acquisitioning, logistics, and disposal, in compliance with relevant legislation and College policy, and in support of the College’s objectives, including the principle of “value for money”.
• Payroll
• To be responsible for the College’s payroll (situated in the finance section) and ensuring the timeous payment. This will include monthly payroll verification and reconciliations for both the College payroll as well as the Departmental payroll, managed by DHET on behalf of the College in line with approved policies (monthly reconciliation of PERSAL and BAS reports; resolving queries with DHET finance and HR; capture of monthly PERSAL journals).
• Assets Management
• To ensure that the asset management function is effective and operational. This will include oversight of the asset management function and performing regular reconciliations between the financial and asset management systems, as well as the physical assets. This requirement includes ensuring that additions and disposals are promptly and correctly recorded.
• Maintaining a GRAP complaint fixed asset register.
• Financial Reporting
• To manage the compilation and generation of Council presentations, as well as interim and year-end results and annual reports, in regard to relevant financial information.
• To report the budget and expenditure analysis in the required format and present it to the management team and the College Council.
• To be responsible for the production of compliant Annual Financial Statements for approval by Council, as required by DHET in terms of Generally Recognised Accounting Practice (GRAP).
• To be responsible for producing monthly financial reports, as required by College management and the DHET, through the implementation of a coordinated month-end close process that ensures completeness, accuracy and validity of reported information.
• To provide ad hoc information, reports and technical guidance to decision-makers on an ongoing basis.
• To assess the functionality and reliability of the College’s financial management systems and propose the necessary recommendations to achieve the optimum solutions for accounting and management information reporting purposes.
• To establish and manage the College financial accounting system in accordance with applicable policy, optimum solutions and accounting frameworks.
• Audit and Controls
• To continuously identify and pursue opportunities to improve internal control procedures throughout the College. This will include analysing internal procedures (including financial systems) as well as external audit and management reports, the development of audit action plans and the effective monitoring of the implementation of those audit action plans to address root causes and strengthen internal controls.
• To ensure effective audit coordination and follow up of audit queries to achieve an enhanced, streamlined and optimised audit result.

Only qualified CAs. Preferred experience: Public Sector; Management and Budget Control; Supply Chain Management; as well as PFMA, SA GRAP, GAAP, IFRS knowledge.