Administrative Assistant at Sony Music Entertainment

Job description

POSITION SUMMARY:

Proactive customer focused service to the Finance and Business Affairs Director in providing administrative and office support and performing a variety of administrative and clerical tasks.

HALF DAY role (8am to 1pm - Monday to Friday)

RESPONSIBILITIES/ DUTIES:

• Organize and schedule travel, appointments and meetings.
• Take detailed minutes at meetings.
• Develop and maintain a filing system for paper and electronic files.
• Answer and direct phone calls.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Submit and reconcile expense reports.
• Assist in the preparation of regularly scheduled reports.
• Order office supplies as required and research new deals and suppliers.
• Prepare purchase orders for approval and coordinate invoice submission for payment.
• Provide general support to visitors.
• Act as the point of contact for internal and external requests and queries.
• Liaise with Finance and Business Affairs executive to handle requests and queries from senior managers.
• Assist Finance Director in management of the company car fleet and related administrative tasks.

EDUCATION AND WORK EXPERIENCE:

• Matric and/or secretarial diploma
• Experience in office support or services role
• Strong typing skills and familiarity with MS Office programs essential
• Friendly, customer service orientation
• Strong interpersonal skills (internally and externally)