Finance Administrator at Development Bank of Southern Africa (DBSA)

Job description

Job Description The purpose of this role is to assist with the financial management of the IDIP PSO within the Infrastructure Delivery Division.

 

Key Responsibilities Operational Functions

 

• Assist team in determining the management fee and profitability (including the treatment of subsistence and travel disbursements)
• Review allocations to identify the cost centre (including to various programmes if project accounting is set up on SAP) and inform finance of any adjustments required
• Respond timely to queries for financial information
• Interpret and communicate financial data to non-financial managers
• Produce ad-hoc financial reports as directed and needed to support informed decision making

   

Financial Management Functions

 

• Support Programme Manager during project/programme budget preparation
• Create and approve project account codes and cost structures on project management system
• Upload approved budget on the system
• Review and recommend payment of disbursement requests on the project management system (approval of purchase orders) to ensure correct allocations
• Review payment requests (including travel) before submission to finance for payment
• Assist with preparation of project cost reports, financial reports, variance analysis and commentary for project/programme reporting
• Review cost allocation to project/programmes on programme management system, follow up on possible omissions or incorrect allocations and process adjustments
• Monitor and track programme and/or project budget spending
• Assist with project/programme financial close-out
• Responsible for all programme account matters;
• Checking and verifying supplier claims;
• Dealing with the allocations of reimbursable;
• Reconciliation of programme accounts on a monthly basis;
• Dealing with and managing payments;
• Recording programme financial information;

   

Expertise & Technical Competencies

• A Diploma in Accounting /Financial management is required.

   

  • A minimum of 5 years of experience in a similar job function
  • Relevant financial management experience in a project environment
  • Exposure to Supply Chain Management within the government environment is a minimum requirement
  • MS Office proficient
  • Understanding of government priorities, systems and processes
  • Skills to function within a team
  • Strong verbal and written communication skills
  • Solution and deadline orientated
  • Sound understanding of financial management, expenditure management, budgeting.
  • Strong analytical skills
  • Skills to ensure all governance and compliance requirements are met with the aim to eliminate potential inappropriate and corrupt practices

     

  Required Personal Attributes
• HIGH PERFORMANCE (accountability, efficiency, bias to action, can-do attitude, people development, recognition)

   

  • Demonstrates accountability and ownership of own duties
  • Displays collaboration on team deliverables
  • Aspires to excellence through quality and timeous delivery
  • Demonstrates flexibility and adaptation to different situations to get the job done
  • SHARED VISION (purpose, sustainable, long-term perspective, alignment, mandate, financial sustainability)
  • Provides solutions that demonstrates understanding of the Bank’s mandate and strategy
  • Displays a sense of purpose and conveys confidence in own abilities
  • Easily explains and demonstrates how one’s work contributes to the DBSA vision and mission
  • Acts in ways that contributes towards the financial viability and sustainability of the unit/division
  • INTEGRITY (ethics, leading by example, respect)
  • Demonstrates honesty and openness in dealings with others.
  • Aspires to live the DBSA values in all engagements
  • Is courteous in all interactions with internal and external stakeholders
  • INNOVATION (Continuous Improvement, collaboration)
  • Generates new ideas and seeks ways to overcome obstacles and barriers
  • Positively suggests ways to improve quality and efficiency of work
  • Identifies and acts on opportunities
  • Willingly shares information for effective operation of the team
  • SERVICE DELIVERY (internal & external, stakeholder relations, customer centric, stakeholder management)
  • Demonstrates an understanding of client needs
  • Delivers timeously on commitments
  • Acts as a trusted advisor
  • Recognizes co-workers as customers and responds to them accordingly.