Academic Data Analyst X2 at ADvTECH

The purpose of the job:

• The Data Analyst plays a critical role in ensuring accurate, compliant, and insightful data reporting for both internal performance monitoring and external regulatory submission. The role supports institutional excellence through data extraction, validation, formatting, and collaboration with relevant stakeholders to uphold data integrity and optimise reporting efficiency.

Reporting to:

• The successful candidate will report to the Head: Academic Insights & Reporting

Main Outputs and Responsibilities for this Position:

Management and Institutional Performance Reporting

• Extract, validate, and transform academic and operational data for inclusion in dashboards and routine performance reports.
• Support the compilation of bi-annual performance reviews aligned with internal KPIs.
• Format data outputs to align with the reporting structures used by stakeholders and Academic Boards.
• Assist in visualising data using standard tools (e.g. Excel, Power BI, etc.).

Regulatory and Social System Reporting

• Prepare and structure datasets for submission to external bodies (e.g., DHET, CHE, SAQA), ensuring full compliance with reporting requirements.
• Assist in the population of regulatory templates and respond to data verification queries.
• Coordinate with relevant stakeholders to gather and verify data for statutory submissions.
• Maintain a schedule and checklist for submission deadlines and documentation.

Data Quality, Integrity & Governance

• Conduct regular checks to validate data accuracy and consistency across systems and reports.
• Work with AIT and data champions to investigate discrepancies and apply corrective measures.
• Support the implementation of data security protocols aligned with POPIA and institutional data policies.
• Participate in audits and internal reviews of data integrity processes.

Data Collection and Instrument Design

• Develop structured data collection tools such as surveys, templates, and tracking forms tailored for academic and operational units.
• Engage with reporting stakeholders to identify data needs and refine collection methods.
• Ensure standardisation of data collection formats to enhance downstream reporting accuracy.
• Test and validate collection instruments for usability and compliance.

Qualification

• Minimum of a Bachelor’s degree in any of the following: Data Analytics, Information Systems, Statistics, Business Intelligence.
• Honours degree in any of the above fields or a related qualification in Higher Education Data Management or analytics—to be added as an advantage.

Experience:

• Minimum of 3 years as a Data Analyst/Reporting Officer 
• Minimum of 2 years in Higher Education or Compliance Reporting Support 
• Minimum of 1 year as a Business Intelligence Intern or Junior Analyst

Knowledge of:

• Microsoft Excel Specialist or Advanced Excel
• Power BI Certificate
• Introduction to SQL/Database Reporting

Competencies:

• Data Validation & Cleaning
• Microsoft Excel & Data Tools
• Report Preparation & Formatting
• Attention to Detail
• Communication
• Understanding of Academic Data
• Accountability
• Collaboration
• Initiative
• Adaptability
• Problem-Solving
• Accuracy & Reliability

Other Special Requirements:

• Occasional travel between campuses or the central office may be required.