Accountant (Durban North) at Aspen Pharma Group

JOB PURPOSE:

• This role is responsible to assist the Group Financial Manager: Holdings for end-to-end Procure-to-Pay (P2P) processing for the Global Digital Technology (GDT) function, travel planning, service recharge timesheet, general ledger support, and petty cash control. The position ensures financial accuracy, compliance with governance standards, and efficient coordination across cost centres, projects, and stakeholders.

KEY PERFOMANCE AREAS:

PO processing for Global Digital Technology:

• Create and process purchase orders (POs) for GDT, ensuring accurate general ledger (GL) coding aligned to service types and material groups within SAP.
• Verify PO amounts against approved budgets and promptly escalate discrepancies to the Financial Manager.
• Manage the full SAP PO approval workflow for the GDT PO’s, ensuring all approvals are completed in a timely manner.
• Complete goods/services receipting and forward documentation to Payments DBN for invoice processing and payment execution.
• Provide guidance and support to operational managers on all P2P processes, queries, and transactional requirements.
• Liaise with project managers and relevant stakeholders on CAPEX-related POs to ensure alignment with (WBS) elements.
• Ensure compliance with all Procure-to-Pay (P2P) policies, procedures, and governance standards.
• Collaborate across GDT cost centres and CAPEX elements to maintain financial integrity and strong internal controls.
• Conduct regular housekeeping by reviewing GR/IR reports and resolving or closing open and unmatched POs.

Travel planning:

• Create Internal Orders for all local and international travel to support SAP enhancements and integration with the TM1 travel planning tool.
• Collect, consolidate, and analyze data for travel budgets, forecasts, and actual expenditure reporting.
• Accurately input and reconcile travel expenses within required timelines, ensuring data integrity and compliance with internal policies.
• Act as the key administrator for the TM1 travel planning system, maintaining system accuracy and supporting users as needed.
• Review and validate Concur-related travel expenses prior to releasing financial transactions to SAP, ensuring accuracy and compliance.

Service Recharge Timesheet Collation:

• Collect, consolidate, and verify all timesheets required for service recharge and cost allocation processes, ensuring accuracy and completeness.
• Upload timesheet data into the TM1 system and ensure successful system integration and processing.
• Identify and investigate discrepancies, escalating issues to the Financial Manager for resolution.

General Ledger:

• Process monthly standard journals accurately and in accordance with financial policies and reporting timelines.
• Prepare the BBBEE submission, ensuring full compliance with internal governance standards.
• Compile and validate training spend information for Human Capital stakeholders, ensuring alignment and accuracy with the general ledger.

Petty Cash:

• Manage the full petty cash process, including issuing, recording, and reconciling physical cash balances to the general ledger for both local and foreign petty cash.
• Record, track, and monitor petty cash expenses, ensuring all transactions are supported by proper documentation and comply with company policies and financial controls.

Adhoc:

• Assist in preparing financial presentations and reports for management, ensuring accuracy, clarity, and alignment with professional standards.
• Support financial projects by resolving queries, coordinating tasks, and preparing documentation required for internal and external audits.
• Assist with CAPEX projects across the Group, including both GDT and non-GDT initiatives, ensuring proper financial tracking and compliance.
• Manage sponsor billing activities, ensuring all billing information is current, accurate, and updated promptly.

Requirements

• Bachelor of Commerce in Accounting or relevant experience.
• 3-5 Years’ Experience in a relevant environment.
• 1 year experience within a SAP environment.
• An understanding of VAT legislation, IFRS, variance analysis.
• Experience in working in a fast-paced Finance environment.
• Experience in foreign currencies preferable.