Accounts Payable Admin Coordinator at Unique Personnel

Job Purpose:

• To process creditors, invoices, check information and audit supplier invoices, reconciling, and preparing for payments in a timeous manner.
• To assist in providing support in all aspects of financial control and reconciliations

Roles and Responsibilities:

• Capturing and processing all invoices
• Ensuring that all payments that are paid comply with the set standards and contain all the necessary required information
• Ensure that claims are paid timeously and correctly
• Ensure that all invoices and supporting documentation are complete and approved
• Capturing invoices into the accounting system from all supporting documentation
• Reconcile Concur vouchers to request replenishment of travel claims
• Process Concur claims
• Ensure transactions are properly recorded and capture into the computerized accounting system
• Maintain the accounts payable systems to ensure complete and accurate records and file all documentation
• Preparation and submission of creditors reconciliations (ensure invoices follow sequence)
• Assist with balance sheet recons during the month and the finalization at month end
• Ensure audit deliverables are maintained according to the standard required by the auditors
• Maintain, update, create, secure and archive records and files.
• Schedule, prepare and process payments to suppliers as per agreed payment terms
• Follow up on supplier queries relating to outstanding items on supplier reconciliations
• Handling all queries relating to Creditors
• Daily invoicing
• Monthly sales management reports
• Sales and Booking forecast report
• Maintain Fixed Asset Register
• Any ad-hoc duties which are assigned

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Inherent Requirements    
Qualifications and Experience:

• Matric, including English and Maths
• Bookkeeping course
• Studying towards an Accounting qualification
• At least 3-5 years experience in a Creditors Clerk role
• An ability to understand and use computerized spreadsheet packages

Knowledge:

• Knowledge of Accounting systems
• Knowledge of office procedures
• Good knowledge of company policies and procedures
• Understanding of Creditors principles and processes

Skills:

• Good verbal and written communication skills
• Good planning and organizing skills
• Proficiency in MS Office and Accounting package
• Good time management skills
• Administration skills
• Good problem-solving skills
• Inter-personal skills
• Reconciliation skills

Competencies:

• Team player with ability to function independently
• Attention to detail
• Results driven
• Applied learning
• Customer focused