Accounts Receivable (Debtors) at Talented Recruitment Specialists

• A leading digital media and marketing company is seeking a detail-oriented Accounts Receivable (Debtors) Administrator to join their finance team.
• The successful candidate will be responsible for managing the accounts receivable function while providing accurate financial, administrative, and clerical support to ensure efficient day-to-day financial operations.

Duties and responsibilities:
Maintain Customers Details:

• Load and maintain all customer records onto Xero & Dear Inventory.

Manage Customers/Debtors:

• Manage customer complaints/queries daily
• Manage and produce monthly customer invoices and statements
• Obtain and send job cards to clients weekly and as requested
• Follow up daily on overdue debtors
• Provide weekly feedback to Financial Manager overdue debtors
• Maintain a list of debit orders and process monthly debit order run
• Monitor accounts receivable and ensure timely collections
• Assist with month end closing processes
• Collaborate with sales and operations teams to ensure accurate billing

Banking Duties:

• Reconcile the Collections bank account on a daily basis.
• Prepare a monthly bank account reconciliation.
• Manage Direct Debit account & debit orders

CE:

• Send out monthly CE’s and request purchase order numbers for all Woolworths, Beiersdorf, Cambridge etc. invoices
• Capture monthly Operational fee / Rental Invoices on XERO:
• Ensure all customers are receiving monthly invoices
• Generate age analysis reports and provide regular feedback

Other:

• Adhoc duties as requested by the Head of Finance.

Requirements:

• Matric
• Experience with debt collection
• Experience in Xero Accounting  
• Excellent interpersonal skills
• Team building skills
• Bookkeeping skills
• Analytical and problem-solving skills
• Decision making skills
• Effective verbal and listening communications skills
• Attention to detail and high level of accuracy
• Very effective organizational skills
• Effective written communications skills
• Computer skills including the ability to operate computerized accounting
• Spreadsheet and word processing programs, and email at a highly proficient level
• Time management skills.
• Honest
• Trustworthy
• Hardworking
• Dedicated
• Respectful