Accounts Payable Clerk at Sanlam Group

The Finance Shared Services function is responsible for delivering the following services to Sanlam Life and Savings, as well as other Clusters within Sanlam that make use of SAP S/4 Hana and related finance systems

• The execution of shared financial transactions through the Finance Shared Services
• Drive operational excellence and efficiency through finance process and technology optimisation
• Delivering an efficient financial control and compliance environment for SAP S/4 Hana and related finance systems
• Delivering on the consolidated financial reporting requirements for Finance Shared Services

What will make you successful in this role?

This role is responsible to support the accurate, timely and complete execution of postings, monitoring and archiving of transactions in Accounts Receivable as per applicable set guidelines.
The key performance areas and tasks of this role are as follows:

Payment Processing

• Assist with extracting Debtors Age Analysis reports to determine the debtors that are overdue for payment, by how long and the different values available on the system for each debtor
• Make follow-ups with the clients, through calls and emails, on any outstanding debts, prioritising on the age and size of the debt, and ensure all dunning notices have been responded to appropriately
• Perform manual clearing of payments once the payment has been matched to the customer invoice on the system and ensure the invoice has been cleared correctly for payment
• Raise a payment on the customer account to post the correct bank statement amount on the debtor balance and to ensure accurate payment is processed by the debtor
• Allocate payments to the invoices on the system to allow for a payment to be reconciled against the invoice and ensure there are no inaccurate clearing of incoming payments being performed
• Carry out investigations on what invoice relates to what payment on the system and follow up with the customers to ensure accurate allocation of payments
• Conduct frequent checks on open balances on the system to ensure all details on the debtor accounts are up to date and there are no outstanding payments
• Perform intercompany postings
• The Accounts Receivable clerk will be required to investigate which invoices the payment relates to by calling the respective customer to obtain feedback on which invoices the payment relates to or by identifying the invoices and matching them to a specific customer account

Relationship Management

• Work collaboratively with Accounts Payable to ensure vendors are paid on time.
• Work collaboratively with the Account receivable to communicate reasons for unpaid client invoices.
• Work collaboratively with General Accounting teams to understand purchase order issues.

Qualification
Qualification and Experience

• Advanced Diploma in Commerce, Accounting or Finance or relevant field from a recognised institution

Experience

• 1 year of solid understanding of basic accounting principles, procurement and payables knowledge
• 1 year in-depth knowledge and understanding of procurement and payables accounting principles and accounting software
• 1 year experience with relevant financial management systems
• 1 year functional knowledge in AP and Procurement System / ERP experience