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  • Posted: Aug 25, 2020
    Deadline: Not specified
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    Established in 1979 by career development expert, Richard Knowdell, the Network is an international non-profit association of career practitioners who work with youth and adults in job or career transition. Network members work in higher education, business organizations, government agencies, social service agencies, outplacement consulting firms and private...
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    Accounts Payable Team Lead

    Job summary

    Responsible for management of the creditors function within the company. Ensuring that duties in relation to accounts payable are carried out in a timeous and accurate manner. Upholding the required standards to achieve the company’s financial and business objectives.

    Key performance areas  

    Customer Service

    • Ensure payments to suppliers are made on time and according to payment policy
    • Liaison with internal and external suppliers in a professional manner
    • Engage with suppliers in a professional manner
    • Follow up on all Creditor enquiries received

    Administration

    Daily:

    Responsible for the following:

    • Preparation and checking of supplier reconciliations
    • Follow-up on all outstanding payments
    • Follow-up on creditor related issues and the tracking thereof
    • Processing some supplier invoices

    Weekly/Monthly:

    Responsible for the following:

    • Reviewing and preparation of supplier payment batches (complete, accurate, authorised)
    • Follow-up and necessary delegation of follow-up/s of any/all queries relating to payment batches

    Other

    • Maintaining creditors files and supporting documentation
    • Daily / Weekly / Monthly Reporting to management on creditor status / outstanding payments
    • Debit order reconciliations to supporting documentation

    Financial

    • Ensure creditor payments are in line with the agreed budget process, i.e. timeframes
    • Supply input to the annual budget process and highlight monthly fluctuations timeously
    • Assist with creditors provisioning (accruals) of outstanding invoices
    • Internal and external creditors reconciliations
    • Age analysis reconciliations

    Personnel Management

    • Application and utilization of personnel
    • Ensure that personnel are judiciously applied in appropriate posts and that the workload is cleared with the minimum mistakes and overtime
    • A proactive approach to recruitment and maintaining a good accounts payable environment
    • Manage creditors clerks on a daily basis
    • Personnel Training, Development and Facilitation
    • Ensure that on-the-job training is effectively planned and conducted to ensure that sufficient expertise is available to deal with the work
    • Ensure that the mentorship in the department is effective to enable all personnel to develop to their full potential
    • Evaluation of Personnel
    • Ensure that you have sufficient knowledge of personnel and their duties to do effective evaluation and also ensure that ongoing discussions take place
    • Ensure that evaluations are done on a regular basis according to the guidelines of the system
    • Ensure that steps are taken to develop employees for performance improvement

    Core competencies

    • Adhering to principles & values
    • Leading and Supervising
    • Working with People
    • Analysing
    • Planning and Organising
    • Delivering Results and Meeting Customer Expectations
    • Following Instructions and Procedures

    Experience/knowledge & skills

    • Working experience in a creditor area
    • Experience of supervising a team
    • Pastel Evolution knowledge will be a strong advantage
    • People management skills
    • Strong understanding of the creditor function
    • Excellent reconciliation skills and financial applicable technical knowledge
    • High computer literacy (MS Outlook, MS Office, Pastel Evolution)
    • Completely proficient in English
    • Strong interpersonal and communication skills
    • Structured and organised approach
    • Self starter, flexible, energetic, confident
    • Strong resistance to pressure and experience of a high volume environment

    Qualification/s

    • Grade 12
    • A bookkeeping/accounting qualification an advantage

    Method of Application

    Interested and qualified? Go to The Career Network on www.linkedin.com to apply

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