Accounts Payables Coordinator at SGS

Job Description

Primary Responsibilities

• Ensure all supplier invoices are captured daily.
• Accounts are kept clean and paid up to date.
• Xerox/RT rejections are checked daily and followed up with BPAs to amend and fix errors.
• Ageing kept clean and notes are given on problem accounts to Team Lead.
• Provide accruals to team lead at month end before closing.

Specific Responsibilities

• Receive supplier invoices and statements.
• Extract invoices from za. payables folder daily.
• Compile month end statements and upload in share point folder.
• Check monthly statements that all invoices are received and captured.
• Deal with queries from business and Kenya Team.
• Help the Kenya Team clear the Cash Management report before month end.
• HR and BBBEE payments are to be prioritized.
• Before month end compile payment list from ageing, submit to hub for payment.
• Address all month end queries from the divisions.
• Will be working in iProc / RT Capture System
• Ad hoc assignments
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager
• Non-PO invoices must be sent to business to sign off approval and Cost Centre locations must be specified by business.
• Invoices from suppliers must have purchase order reference and be sent directly to Finance – inform suppliers that payments will not be made if this is not followed.
• Ensure that all company details are correct on invoice before submitted invoice on RT system and Xerox.

Qualifications

Education

• Matric (Grade 12)
• Financial Management / Administrative qualification will be an advantage and/or proven years of account payable functions, knowledge, skills and experience sufficient to be recognized as a qualification through – Recognition of Prior Learning
• Proficient on MS Office, especially with MS Word, Outlook, PowerPoint and Excel programs

Experience

• Minimum of 3 years’ experience in an Accounts Payable function
• Excellent interpersonal skills and the ability to work with a variety of personalities
• Ability to consistently meet deadlines
• Ability to work both independently and as part of a team
• Superb organizational skills
• Ability to multi-task and handle several issues simultaneously
• Ability to maintain a positive and professional attitude when dealing with escalated issues