Accounts Receivable Administrator at AECI Limited

Job Description    

• Accounts receivable processing: Daily processing of all debtors incoming receipts and clearing of all customer accounts, request remittance advice to reconcile unapplied payments, verify tax exemptions, request WHT certificates and initiate journal vouchers
• Debt collection: Compile AR age analysis report and update daily commentary. Follow up on unpaid or short paid accounts and ensure full payment is received, overdue escalated and make sure they are resolved within SLA, Escalate and address outstanding debt issues to AR Manager and Business, as per customer management process.
• Reporting: Update and provide daily commentary on overdue debtors, Daily confirmation, Actual vs. Confirmations, Subsequent receipts, Compile age analysis.
• Dispute and query resolution: Ensure to resolve customer disputes/queries within SLA, escalate unresolvable disputes/queries to business manager, and communicate outcomes of disputes/queries to all relevant parties.
• Business controls and governance: Comply with AR policies and procedures, Comply with SLA criteria (specific to area of responsibility).
• Regularly meet with Customer /Regional Managers from different departments to discuss overdue debtors
• Comply with Safety, Health and Environment standards
• Duties & Responsibilities    
• Accounts receivable processing: Daily processing of all debtors incoming receipts and clearing of all customer accounts, request remittance advice to reconcile unapplied payments, verify tax exemptions, request WHT certificates and initiate journal vouchers
• Debt collection: Compile AR age analysis report and update daily commentary. Follow up on unpaid or short paid accounts and ensure full payment is received, overdue escalated and make sure they are resolved within SLA, Escalate and address outstanding debt issues to AR Manager and Business, as per customer management process.
• Reporting: Update and provide daily commentary on overdue debtors, Daily confirmation, Actual vs. Confirmations, Subsequent receipts, Compile age analysis.
• Dispute and query resolution: Ensure to resolve customer disputes/queries within SLA, escalate unresolvable disputes/queries to business manager, and communicate outcomes of disputes/queries to all relevant parties.
• Business controls and governance: Comply with AR policies and procedures, Comply with SLA criteria (specific to area of responsibility).
• Regularly meet with Customer /Regional Managers from different departments to discuss overdue debtors
• Comply with Safety, Health and Environment standards

Qualifications & Experience    

• Matric and studying towards University degree or National Diploma in Accounting or Credit Management
• 2-3 years’ experience as Accounts Receivable Administrator
• Experience with ERP systems, SAP R3
• Intermediate skills in MS Office, Word, Excel and Outlook
• Ability to analyze and perform AR reconciliation for customer accounts

Competencies    

• Stakeholder impact
• Analytical and problem solving skills
• High attention to detail
• Negotiation skills
• Good Verbal and written skills
• Team player
• Results Orientated

Closing Date: 30th, June 2022